Measuring employee perception of downtime can be accomplished with a survey.
If the survey is correctly constructed, there will be a strong correlation between the
survey score and financial performance. Specifically, if a department shows a
decrease in perceived downtime, it should also show an increase in productivity on
the internal balance sheets.
A good survey will ask the employees questions that have coarse quantitative
answers, or answers that imply a quantitative value. For example, one question might
be, "How much spam do you receive each day?" The employee might have to choose
between four answers: less than 10, 10-30, 30-50 or more than 50. Average minutes
of downtime can be associated with each answer. For example, dealing with 30-50
spam messages per day can cause up to ten minutes of downtime, especially if it's
hard to tell the difference between spam and desired messages.
The key to getting consistent results from a survey that measures employee
perception is to ensure that the questions are quantitative, clear and answerable
without too much thought. For example, a bad question would be "Estimate the
amount of downtime you had this month," since few people could answer this
without logging events as they happen. A better question is to ask, "How often is the
fileserver unavailable for more than 10 minutes (daily, weekly, monthly, rarely)". A
person who experiences weekly fileserver problems is unlikely to put down "daily"
unless the problem is extremely frequent.
Once the survey answers are scored, the result will be an indication of monthly
downtime. This can be converted into a dollar amount of lost productivity by using
salaries expressed as hourly rates. For example, if the average salary for a department
is $75/hour and the average downtime is 30 hours per month, then the company is
losing $2250 in non-productive time per employee due to security-related issues. In a
professional service firm, these employees might also generate revenue. The hourly
billable rate multiplied by the revenue realization rate and the monthly downtime
gives an additional quantification of lost revenue opportunity. Tuning the
productivity survey so that the calculated loss exhibits stronger correlation with
internal financial measurements of profit and loss can increase accuracy.
KEY POINT: With a good survey and scoring system for productivity, combined
with external measurements of intellectual property value, it becomes possible to
quantify risk exposure in a repeatable and consistent manner.
A downtime assessment can provide a post-mortem analysis of lost productivity
during a security incident. The loss measured can be used when calculating the ROI
of security solutions designed to prevent similar problems in the future.
Unfortunately, there has yet to be a study combining such analyses into an actuarial
table associating productivity loss with particular security incidents. This means that
if a particular incident has already happened to an organization, it can't rely on
commonly available statistics for estimating loss.
It is possible to use a downtime assessment to estimate the productivity loss
associated with an incident that hasn't yet happened. If an organization wanted to
predict the impact of a virus, it might conduct a downtime assessment to gain a
baseline measurement of productivity. It would then take the assessment results and
varying responses to questions dealing with lost data, bandwidth issues, etc. The
result would be a range of potential productivity loss, which could be used to
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