
which business events are written and these 
applications are not technologically connected. 
Gradually, individual modules of an ERP system are 
implemented and the system becomes partially 
functional.  
Still, the consolidation on the level of 
organization is still not achieved. Further 
development brings us to the phase of complete 
functioning in individual business units which is 
well manifested in large and spatially dispersed 
organizations. Finally, in the last phase an ERP 
system becomes completely connected and fully 
functional (Ward, Peppard, 2002). 
The largest and most frequently used ERP 
systems worldwide are SAP,  Baan,  PeopleSoft, 
Oracle,  SCALA – software solutions for resource 
planning of an organization. These are integrated 
sets of solutions which cover implementation into 
almost all business segments and hyphenate 
structural functionality (based on best business 
practices) and reliability of the system.  
Experiences from using and ERP system give 
proofs of positive effects on efficiency, positive 
influence on relationships as well as customer 
satisfaction – external customer satisfaction when 
dealing with this company. The implementation of 
ERP solution to institutions of higher education 
needs to be observed in the same context. 
4.1  Specific Demands of Academic 
Community 
Has it ever been more challenging for universities, 
colleges, and research institutions to succeed in their 
core missions? Reduced funding from traditional 
sources has trimmed revenues, and competition for 
private funding – including grants, endowments, and 
alumni donations – is growing. Burgeoning student 
populations are creating physical space and service 
challenges. Government regulations pressure 
institutions to operate with a high degree of 
transparency, which intensifies the need to report, 
document, and track financial, demographic, and 
educational information. Demographic and 
regulatory reporting requirements are prompting 
additional spending on human resources 
management systems. Demand for corporate 
outreach and continuing education programs is 
increasing. 
Competition has intensified for the best students, 
faculty, and academic and research professionals. To 
address these myriad challenges, higher education 
and research institutions need to leverage IT that 
aligns with business requirements and supports 
change. Organizations need to operate more 
efficiently and integrate processes, from business 
services to academic affairs and student care, while 
collaborating externally with government agencies, 
service providers, and other constituents. Yet many 
organizations still use fragmented, non-integrated 
business systems. Inefficient, outdated, and 
expensive to maintain, these systems foster decision 
making that is tactical and reactive at best.  
ERP solutions for Higher Education is a portfolio 
of highly scalable solutions specifically designed to 
meet the unique needs of public and private 
universities, multicampus institutions, research 
agencies and medical colleges. It supports all 
organizational processes, including campus 
management for student and academic services, 
grants management, Student Lifecycle Management, 
financials, operations, human capital management, 
procurement, analytics, research, and asset 
management. With these solutions, it is possible to 
sustain the continuing cycle of innovation and 
standardization in a single technology environment. 
One of the possible ERP solutions is powered by the 
SAP NetWeaver® platform, which allows creation 
of applications on top of existing infrastructure and 
fully leveraging current IT investments – for long-
term adaptability, reduced costs, and flexible 
response to changing strategies.  
4.2 Functionalities for Financial 
Management of Higher Education 
For the purposes of this research it is necessary to 
mention some ERP solutions used in Higher 
Education institutions: 
Grants and Funds Management – Solution which 
helps organizations compete for and manage a 
variety of department and sponsored grant programs, 
endowments, and research awards across their life 
cycles – including proposal development and 
submission, budgeting, award, spending and payroll, 
reporting, renewal, closeout, evaluation, and 
analysis. It provides principal investigators, fund 
administrators with timely and accurate information 
on financial activities, accountants, and research and 
transactions, ensuring that sponsored programs are 
conducted according to a sponsor’s requirements. In 
this way, improved effectiveness of grant 
administration from pre-award to post-award, across 
multiple fiscal years, with enhanced accuracy of 
spending tracking is reached. Unified sponsored-
program life cycle regulations and guidelines are 
made, such as the ones for enhanced funding streams
ROLE OF ERP IN MANAGEMENT OF HIGHER EDUCATION FINANCING
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