which business events are written and these
applications are not technologically connected.
Gradually, individual modules of an ERP system are
implemented and the system becomes partially
functional.
Still, the consolidation on the level of
organization is still not achieved. Further
development brings us to the phase of complete
functioning in individual business units which is
well manifested in large and spatially dispersed
organizations. Finally, in the last phase an ERP
system becomes completely connected and fully
functional (Ward, Peppard, 2002).
The largest and most frequently used ERP
systems worldwide are SAP, Baan, PeopleSoft,
Oracle, SCALA – software solutions for resource
planning of an organization. These are integrated
sets of solutions which cover implementation into
almost all business segments and hyphenate
structural functionality (based on best business
practices) and reliability of the system.
Experiences from using and ERP system give
proofs of positive effects on efficiency, positive
influence on relationships as well as customer
satisfaction – external customer satisfaction when
dealing with this company. The implementation of
ERP solution to institutions of higher education
needs to be observed in the same context.
4.1 Specific Demands of Academic
Community
Has it ever been more challenging for universities,
colleges, and research institutions to succeed in their
core missions? Reduced funding from traditional
sources has trimmed revenues, and competition for
private funding – including grants, endowments, and
alumni donations – is growing. Burgeoning student
populations are creating physical space and service
challenges. Government regulations pressure
institutions to operate with a high degree of
transparency, which intensifies the need to report,
document, and track financial, demographic, and
educational information. Demographic and
regulatory reporting requirements are prompting
additional spending on human resources
management systems. Demand for corporate
outreach and continuing education programs is
increasing.
Competition has intensified for the best students,
faculty, and academic and research professionals. To
address these myriad challenges, higher education
and research institutions need to leverage IT that
aligns with business requirements and supports
change. Organizations need to operate more
efficiently and integrate processes, from business
services to academic affairs and student care, while
collaborating externally with government agencies,
service providers, and other constituents. Yet many
organizations still use fragmented, non-integrated
business systems. Inefficient, outdated, and
expensive to maintain, these systems foster decision
making that is tactical and reactive at best.
ERP solutions for Higher Education is a portfolio
of highly scalable solutions specifically designed to
meet the unique needs of public and private
universities, multicampus institutions, research
agencies and medical colleges. It supports all
organizational processes, including campus
management for student and academic services,
grants management, Student Lifecycle Management,
financials, operations, human capital management,
procurement, analytics, research, and asset
management. With these solutions, it is possible to
sustain the continuing cycle of innovation and
standardization in a single technology environment.
One of the possible ERP solutions is powered by the
SAP NetWeaver® platform, which allows creation
of applications on top of existing infrastructure and
fully leveraging current IT investments – for long-
term adaptability, reduced costs, and flexible
response to changing strategies.
4.2 Functionalities for Financial
Management of Higher Education
For the purposes of this research it is necessary to
mention some ERP solutions used in Higher
Education institutions:
Grants and Funds Management – Solution which
helps organizations compete for and manage a
variety of department and sponsored grant programs,
endowments, and research awards across their life
cycles – including proposal development and
submission, budgeting, award, spending and payroll,
reporting, renewal, closeout, evaluation, and
analysis. It provides principal investigators, fund
administrators with timely and accurate information
on financial activities, accountants, and research and
transactions, ensuring that sponsored programs are
conducted according to a sponsor’s requirements. In
this way, improved effectiveness of grant
administration from pre-award to post-award, across
multiple fiscal years, with enhanced accuracy of
spending tracking is reached. Unified sponsored-
program life cycle regulations and guidelines are
made, such as the ones for enhanced funding streams
ROLE OF ERP IN MANAGEMENT OF HIGHER EDUCATION FINANCING
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