Knowledge in Construction Processes
Carlo Argiolas
1
, Giulio Concas
2
, Marco di Francesco
3
, Maria Ilaria Lunesu
2
, Filippo Melis
1
,
Filippo Eros Pani
2
, Emanuela Quaquero
1
and Daniele Sanna
3
1
Department of Civil Engineering and Architecture, University of Cagliari, Piazza d'Armi, Cagliari, Italy
2
Department of Electrics and Electronics Engineering, University of Cagliari, Piazza d'Armi, Cagliari, Italy
3
FlossLab Srl Viale Elmas 142, Cagliari, Italy
Keywords: Knowledge Management, Building Process, Bottom-up Analysis, Top-down Analysis, Knowledge
Management System.
Abstract: The growing complexity of the construction sector – due to the proliferation of products, techniques, and
needs related to side, not secondary, aspects of objects (environmental impact, energy efficiency, durability,
safety, etc.) – means that the current management styles in construction processes are no longer appropriate
to their context. Therefore, the construction sector faces an inevitable process of growth in which
knowledge is an indispensable resource. The purpose of this paper is to show how knowledge associated
with construction processes can be represented using Knowledge Management techniques. The analysis of
such knowledge uses a mixed top-down and bottom-up approach, which can formalize it and make it ready
for easy access and search. The underlying goal is the rational organization of large amounts of data using
the knowledge that characterizes the various stages of a construction process. Elementary Products could be
the core concepts that can group the objects associated with such process, guiding the management of
relevant information and knowledge involved in construction processes. The formalization was used to
define a prototype implementation of the Knowledge Management System using DSpace.
1 INTRODUCTION
The amount of information needed by all the
operatives involved in a construction process to
work properly and successfully is always growing.
For this reason, construction processes – while still
largely relying on intuition and experience – need to
be rationalized through new procedures and tools for
a strict formulation and implementation of efficiency
criteria.
The purpose of this paper is to show how
Knowledge Management (KM) techniques may be
one of those tools, supporting those activities
through a rational organization of the large quantity
of data/information and a capitalization of
consolidated knowledge.
KM is described as follows: “The Knowledge
Management is the systematic, explicit and
deliberate organization, application and renewal of a
company internal knowledge, aiming at maximizing
the effectiveness of the cognitive ground and of the
related advantages” (Wiig, 1999).
This definition makes it easy to understand why
including a KM policy in an organization means
considering knowledge as a key resource to develop,
capitalize, and share, that will determine the future
of its operating strategy. “Knowledge is the
information that changes and modifies the
organization, making the agent capable of new
and/or effective actions” (Drucker, 1996).
Introducing a KM policy into a company means
making knowledge into a key wealth, to develop,
capitalize, and share, and to use as a base for a
company’s operational strategy. The aim of KM is,
in fact, to express, making it accessible to the entire
company, all the knowledge that every operative has
gained with their work, so that the company can gain
an advantage both economically and from a service
quality point of view. An increase in performance
and competitive advantage are the main benefits of
KM; this is the reason why more and more effort
and resources are being spent to define and
implement knowledge management policies into
397
Argiolas C., Concas G., di Francesco M., Lunesu M., Melis F., Pani F., Quaquero E. and Sanna D..
Knowledge in Construction Processes.
DOI: 10.5220/0004549403970404
In Proceedings of the International Conference on Knowledge Discovery and Information Retrieval and the International Conference on Knowledge
Management and Information Sharing (KMIS-2013), pages 397-404
ISBN: 978-989-8565-75-4
Copyright
c
2013 SCITEPRESS (Science and Technology Publications, Lda.)
companies (Alavi and Leidner, 1999; Firestone,
2001).
Some of the applicative uses of this research may
involve third-party inspection services (verification
and validation of the project, technical control of the
building) in the construction sector. In fact, tools
that can manage elementary products as defined are
the foundation of good quality in project validation
for public works, thus being vital for a systematic
approach by contracting authorities.
One of the instruments of KM is its knowledge
base (a knowledge base is an information repository
that provides a means for information to be
collected, organized, shared, searched and utilized):
developing a knowledge base means rationalizing
and clearly conveying the dynamics and know-how
structure of a company (Malhotra, 1998; Stankosky,
2005; Maier, 2010).
This work sought a rational organization of large
amounts of data using the knowledge that
characterizes the various stages of a construction
process. The approach used to formalize the
knowledge is based on the top-down and bottom-up
analysis.
The first step to implement a KM system is to
define its base content, schemes, and structures, in
order to enter and offer the knowledge collected by
all the participants to a project. We suggest the
concept of elementary product, described further
below, as the basic unit needed to create the
knowledge base of a construction project.
The paper is structured as follows: in Section
Two we present an overview about the state of the
art and in Section Three we propose the research
questions, the knowledge base, the analysis method
and the prototype implementation using KMS. In
Sections Four and Five we describe the top-down
and bottom-up analysis. Lastly, Section Six includes
the conclusion and reasoning about the future
evolution of the work.
2 RELATED WORK
According to some researches, knowledge exchange
in the construction industry is based on non-
developed models (Egbu and Suresh, 2008), and
studies for the application of Knowledge
Management techniques to the sector were
developed only recently, as proven by (Alsakini et
al., 2008) and (Loforte Ribeiro, 2008).
An essential aspect of that is the development of
tools to support management of variables in
construction processes (Argiolas and Quaquero,
2008).
Tools are being defined that could make the flow
of information pertaining a construction project
more efficient and univocal, outlining a new model
that includes both a qualitative description of the
work and its production.
It means structuring projects so that the
information they contain can flow efficiently,
without letting construction site the option of
inferring things that could cause substantial changes.
The research starts from the development of
preliminary concepts, described also in (Argiolas,
2008), functional to the innovative approach
introduced above. Limiting the chances of inferring,
in fact, is giving an objective value to the project,
which now can register all those reasoning the
designer does not report for brevity’s sake but that
would offer a univocal interpretation to all the other
professionals (designers, commissioners, builders).
It actually means borrowing the approach from the
techniques of Project Management: it starts from the
description of the building through a multi-level tree
structure (i.e., creating a Project Breakdown
Structure, PBS). This approach allows for a
description where components are listed in detail,
down to the most basic ones.
Currently, many international researches have
been developed, using different approaches: the use
of Knowledge Management techniques and the
theorization of virtual models suggested that
knowledge sharing and the ability to manage the
whole cycle of knowledge is indispensable for the
process, so that no knowledge is lost.
A hierarchical knowledge structure is defined in
(Beckman, 1999), starting from information and
applying it to a specific context. Contextualization
of information is one of the pre-requisites of the
construction sector, so approaches to safety during
manufacturing (Argiolas et al., 2008), and timing
and budgeting algorithms (Rigamonti, 2001; Bove,
2008), were developed with that focus.
Knowledge Management is based on information
tools and cutting-edge technologies, defined and
developed in the last 15 years, where knowledge has
become the real added value, and as such, the real
competitive advantage for those companies that
choose to organize it (Tronconi, 2005).
3 RESEARCH DESIGN
Our proposed approach for knowledge formalization
and management, gathered in an annotated
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electronic corpus in an IR based on the OAI model,
will be described below.
3.1 Research Questions
The research questions are:
RQ1: How can we manage knowledge in a
construction process? Which information can be
formalized?
RQ2: What types of information are more suitable as
metadata, useful for search? Can these types of
information be managed with a KMS?
A construction process is a very complex process,
with many legal constraints and technical elements,
like plans, design, construction site pictures, product
data sheets, construction notes, etc.
Each construction project has many associated
objects: a simple house construction project could
produce 100 different objects. A more complex
construction project, like that of a hospital, could
produce 1,000-2,000 different objects during its life.
Many of those objects are multimedia objects.
3.2 The Knowledge Base
The knowledge base started from the experience in
building projects of the Department of Civil
Engineering and Architecture team, which had
information and objects from many real building
projects. We selected for the analysis a
representative subset of that project for different
kinds of buildings: Hospitals, Primary Schools,
Houses, University Departments, etc.
3.3 Analysis Method
We used an approach that mixed top-down, to
formalize already well-defined knowledge, and
bottom-up to extract information embedded in the
objects produced in the construction process (Civi,
2000; McKeen and Zack, 2006).
The top-down phase started by splitting this
process into subprocesses in an iterative approach, in
order to define the elementary components and
objects involved in the process. The analysis can
work orthogonally with a breakdown process of the
building objects in sub-elements.
The bottom-up phase analyzed the objects created in
the construction process and the information
associated to them. The objects are varied and with
different kinds of information.
We started from the Knowledge Base described
above, which contained several thousands of
elementary objects and 80 building projects. For
example, a data sheet is a document summarizing
the performance and other technical characteristics
of a product, component, material, in sufficient
detail to be used by a design engineer to integrate
the component into a system. Depending on the
specific purpose, a data sheet may offer typical
values, tolerance, colors. Specific materials have
technical data in individual sheets, such as Ethanol:
this includes subjects such as structure and
properties, thermodynamic properties, spectral data,
vapor pressure, etc.
We had too many basic objects to manage and
we had to organize them for knowledge management
purposes. Using the mixed approach, we could
group the objects analyzed during the bottom-up
phase in elements with a semantic meaning based on
the Elementary Product concept defined in the top-
down phase.
3.4 Prototype Implementation using
KMS
The formalized knowledge could be managed using
a KMS, using defined metadata and the multimedia
objects as defined with the analysis method
introduced above. Our choice has fallen on DSpace,
because we had to manage many multimedia objects
and we wanted to promote availability of that
information also for maintenance purposes. DSpace
is an open source software package developed in
2000 in the context of a joint project of the MIT2
Massachusetts Institute of Technology with Hewlett-
Packard. It is a very efficient tool easy to use,
customizable and flexible to allow the management,
the classification and the storage of a vast amount of
knowledge, as proven, for example, by University of
Cagliari in the context of an industrial project that
aimed to create the Analytic Sound Archive of
Sardinia (Pani et al., 2012). DSpace is designed as a
central storage facility able to collect various types
of digital resources: text, images, video, audio,
articles, technical reports, working papers, datasets,
etc.
4 TOP-DOWN ANALYSIS:
DEFINING THE ELEMTARY
PRODUCT
The top-down phase started from the theory to split
the construction process in subprocesses in a logic
that uses an iterative approach, to define the
Elementary Products (EP) and objects that are
KnowledgeinConstructionProcesses
399
involved in the different phases of the building
process. We proceeded with an orthogonal
breakdown of the building objects in sub-elements.
Describing the building object as a tree structure
with several levels, following the top-down
technique (Nepi, 1997), lead to a representation that
defines all of its components down to the most
elementary ones. The building object was resolved
into three elements, called macro products. They
were further subdivided into products and by-
products, progressively less complex, to the level of
desired breakdown. Such a procedure allowed us to
work on smaller and smaller portions, more easily
controllable and manageable, coordinated by a
production simulation. The levels at the base of that
hierarchical tree showed an in-depth and detailed
definition of the work needed for the final product;
moreover, they had an identification code that
highlighted their sequential order in the structure.
The object is broken down into less complex
units, until it reaches an optimal level: it is possible
to operate on smaller and simpler portions (the so-
called “elementary products”), coordinated through
a production simulation. The optimal breakdown
level appears to be the one where the elements are:
flexible, interchangeable with other elementary
products of different quality; identifiable, and
assigned to a manager; manageable: of a
determinable duration and cost; misurable in their
results; significant and interfaceable in their specific
requirements.
Should we make an example, it is easy to
understand how destructuring and performing PBS
(through production simulation) a building leads to
mark the elementary products as pillars. They are
included into the structure as a group of vertical
elements, placed in a given position, with a given
dimension, made with formwork, etc. All these
pieces of information, despite belonging to the same
elementary product, are not to be conveyed to every
person involved in the project, but are organised in a
structure through which each person can access them
differently.
Figure 1: Tree-like breakdown (P.B.S.).
The creation of the PBS and its efficacy in a
process are directly influenced by the level of
accuracy used to identify all the parts of the building
object. The breakdown process finishes when the
Figure 2: Hierarchical breakdown diagram (P.B.S.).
required level of appropriate accuracy is reached. It
is important to remember that the breakdown level
varies according to the characteristics of the work to
carry out. In fact it is correct to say that the PBS can
be divided into any number of levels, according to
the intervention complexity. Nevertheless, if the
destructuring is extreme, it is difficult to keep track
of the general state of the work, particularly if it has
a long-term planning. The products that belong to
the lowest level of the breakdown are called
elementary products (Argiolas et al., 2011).
The breakdown level, which the elementary
product belongs to, allows for an effective
management and control of the process in regard to
the economic, time, and quality properties. So the
project becomes the conception of a building object
in relation to the production possibilities and
methods, and to its employment and maintenance.
The elementary product, which represents the
basic unit of the knowledge base, is configured as
the sum of four basic knowledge units, defined as
follows:
EPd: elementary design product;
EPe: elementary executive product;
EPc: elementary constructional product;
EPm: elementary managerial product.
According to the four views of the EP, the building
process is divided into four phases:
1. Definition of architecture;
2. Project engineering;
3. Construction;
4. Management.
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Phase 1: Definition of Architecture
Based on a set of needs expressed by the
customer, the designer defines the architecture of the
building object, that is broken down and described
as a set of elementary design products (EPd) related
to each other. In order to meet both the constraints
and the needs, the technical and performance
characteristics are specified. Therefore, at this stage
EPds are structured as a real storage of architectural
design data, information and knowledge.
Phase 2: Project Engineering
After capitalizing on the information and the
knowledge about the object in terms of EPd, each
identified elementary product is defined, and as a
consequence, the building itself is interpreted in
terms of production techniques, technologies,
resources, activities, etc. EPes are structured to
contain all data, information and knowledge related
to this stage.
Phase 3: Construction
Thanks to the capitalization of all the
information on the specific products and materials
selected and used to meet performance and
requirements declared in EPe, EPe evolves in EPc
during the accomplishment of the building process.
Phase 4: Management and Maintenance
EPcs are reliable and updated storages of
information and knowledge, and a starting point to
run and maintain the building object. Building
deterioration, due to time, requires a planned
ordinary and/or extraordinary maintenance, and
consequently it is essential to record all information
related to the life of the building and to its
elementary products. The EPm is the basic unit to
capitalize on the information and the knowledge
concerning the building management and
maintenance.
The building process gradually progresses, and
EPd first becomes EPe, then EPc and finally EPm.
Such a development is the integration of the
information and the knowledge acquired during the
Project Engineering and Construction stages. The
EP is the outcome of the four structures defined
above. Therefore, the EP has to keep track of all
information and knowledge of a specific building
process, including As Built documents and
feedbacks on use. With respect to this aspect, in
Italy, as in most European countries, authorities
require drawings of the object to be built
immediately after the design phase, while as-built
drawings are not mandatory after construction.
However, many changes occur during the
construction phase, and a lack of information on
such changes makes maintaining and/or renovating
existing buildings particularly difficult and onerous.
Moreover, the lack of users’ feedback is an obstacle
to innovate and develop new and more appropriate
products and/or construction criteria for future
building activities.
During the whole building process, EP is the
basis for all parties involved. In fact, at any time
they can dialogue and cooperate, and be kept up to
date about the evolution of the process in terms of
elementary products. Moreover, each involved actor
can modify and/or add data, information and
knowledge concerning each EP. Each Elementary
Product is analysed from different aspects (EPd,
EPe, EPc, and EPm), that are complementary, since
they represent different development stages of a
specific building process.
5 BOTTOM-UP ANALYSIS: THE
BUILDING OBJECTS
The BU analysis started from the objects produced
in the construction process and the information
associated to them. These objects are varied and rich
in many kinds of information. We start to analyze
these very different objects. We have many different
kind of objects gathered during the different phases
of the construction process, such as designs,
pictures, technical sheets/specifications (tables 1 and
2), notes, etc.
Table 1: Brick wall - Technical data sheet (example).
Density DIN 53420 Av 33 kg/m3
Compressive Strength
10%
25%
50%
ISO 3386
0.024 N/mm2
0.043 N/mm2
0.100 N/mm2
Compression Set
(22h,25%, 230C)
½ Hr recovery
24 Hr recovery
ISO 1856
14%
6%
Tensile Strength ISO 1798 0.25 N/mm2
Elongation at Break ISO 1798 100%
Tear Resistance DIN 53575 1.28 N/mm
Thermal Conductivity
ASTM C-
177
0.038 W/mK
Water Absorption
28 days immersion
DIN 53428
0.8 vol %
Water Vapour
Transmission
230C (0-85%rh)
DIN 53429 23 μg/(m2s)
Permeability ISO 1663 10 ng/(Pa.sm2)
KnowledgeinConstructionProcesses
401
Table 2: PVC window - Technical data sheet (example).
Density
(lb/in³)
(g/cm³)
0.048
1.38
Tensile Strength (psi) 10,200
Tensile Modulus (psi) 425,000
Tensile Elongation at Break (%) 36
Flexural Strength (psi) 14,000
Flexural Modulus (psi) 425,000
Compressive Strength (psi) 12,000
IZOD Impact Notched (ft-lb/in) 0.52
Coefficient of Linear Thermal Expansion
(x 10-5 in./in./°F)
7.0
Heat Deflection Temp (°F / °C) at 264
psi
138 / 59
Vicat Softening Temp (°F / °C) 152 / 67
Max Operating Temp (°F / °C) 130 / 54
Surface Resistivity (ohms/square) at 50%
RH
10^6- 10^8
3mm Transparent Clear Transmittance -
Total (%)
69
Haze (%) 6
The analysis shows that we have a knowledge base
with too much very heterogeneous associated
information, multimedia information, design
information, products attributes (as thermal
resistance, insulating capability, etc.) and other
information. All of this information can be
represented using metadata, but and their number
changes depending on the object which we are
analyzing, as shown in the data sheets in table 1 and
table 2.
The main goal of the study is to make available
the knowledge also for searching purpose in a smart
mode. Make a system that manage all these
information can be a solution for a database of all
the element involved in the construction process, but
can't be a solution to manage the knowledge using a
knowledge management approach. We need to
manage the information at a higher level, we have to
group this information in a single object and manage
it as knowledge element. We use the semantic
concept of Elementary Products to aggregate this
information and make available the information
using this level of abstraction.
The fig. 3 shows Elementary Product (as part of
WBS) PVC window, which can contain the
information in the data sheet of a PVC window in
table 2 and brick wall which can group all the
information in the table 1.
Moreover, each EP keeps, together with its
attributes, different data gathered during the
Figure 3: The Elementary Products PVC window and
brick wall.
different phases of the construction process, such as
designs, pictures, technical sheets/specifications,
notes.
An analysis on which kind of information is
actually described is then necessary. Properties,
considered as attributes, which could be searched in
the context are stored in two bulk metadata fields
called “General Description” and “Technical
Description”, where the information is not managed
as structured metadata, but with a free logic like in
Folksonomies (what is considered more interesting
is tagged). The technical sheet becomes then the tool
through which information is not transformed into
structured metadata but left as information
belonging to an object, so that is can be searched
according to the most peculiar attributes of that same
object. We select only two important, according with
the semantic of the Elementary Products, metadata
for searching purpose: “ProjectName” and Phase.
This information qualifies the Elementary Product as
the Elementary Product associated with a Project
Phase of a specific project, qualifying the single EP
for a specific project. The other important
information has to be stored in the bulk metadata
fields 'General Description' and 'Technical
Description'. The experts storing the objects decide
which kind of information has to be stored in these
fields as folksonomies.
Where “thermal resistance” is important, it is
marked with a proprietary tag (like in Folksonomies)
inside the general description, while most other
attributes are stored inside the object. Naturally,
important attributes vary depending on each case,
and on each EP, so the description could show
“designer name”, “planning supervisor name”, etc.
A simple management system is thus created, where
knowledge elements are classified following
Folksonomies logic, instead of structured
information, but are available also full text search in
these fields.
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6 CONCLUSIONS
In this section we discuss the validity threats and the
information gained with the analysis by providing
answers to our research questions.
6.1 Threats to Validity
In the following, threats to internal (whether
confounding factors can influence the findings),
construct validity (relationship between theory and
case study) and external (whether results can be
generalized) are illustrated.
As for internal validity, we analyzed the objects
and verified the structure, and the factors were all
well defined and analyzed. There is no analyzed
element. Regarding the external validity, the
knowledge base that we used is very big and
representative of the general knowledge. The
analysis can be replicated on different data.
Regarding the construct validity, it was assumed that
breakdown of building products in the top-down
phase and the analysis of objects in bottom-up phase
had been applied in the case study. The results are
compliant with the general theory of mixed approach
to analyze knowledge.
6.2 Research Questions
RQ1: How can we manage knowledge in a
construction process? Which information can be
formalized?
The breakdown process of building components in
Elementary Products defines the reference elements
that can manage the multimedia objects.
The Elementary Product:
- is a classification that can be used to define
formalized metadata;
- groups all the multimedia objects in a single
semantic object;
- has associated users select information in form of
Folksonomies tag;
- can be connected with other concepts like
Designer, Project Manager, etc.
The Elementary Product is the core concept of this
knowledge; every instance of a single building
project and the construction process can be managed
using this semantic concept.
The formalized information is the metadata defined
for the Elementary Product.
All other information, like technical data or data
sheet (a PVC window), is present in the multimedia
objects associated with the Elementary Product, and
the interesting information regarding the project can
be represented as a Folksonomy tag.
RQ2: What type of information is more suitable as
metadata, useful for search? Can this type of
information be managed with a KMS?
The structural information of the Elementary
Product is represented as metadata, as well as the
“Project Name”, “Technical description” and
“General Description” where the relevant
information of the project selected by the user can be
found. With this approach and formalization we can
manage all the relevant and embedded information
using DSpace.
6.3 Discussion
The management of very complex knowledge is a
big problem in Knowledge Management research;
the proposed approach reaches its main goal to find
a rational organization of such large amounts of
information. The technical and multimedia
information are very various and contain interesting
information embedded. The solution proposed is
based on the very interesting concept of Elementary
Product, which guides the organization of the
knowledge. The implementation of this
formalization in a KMS like DSpace demonstrates
that this knowledge base can be represented using
this formalization. Further studies could analyse the
results of the use of this system and the result of the
experience could be used to define further
interesting information that can be formalized as
metadata associated with the Elementary Product.
ACKNOWLEDGEMENTS
This research is supported by Regione Autonoma
della Sardegna (RAS), Regional Law No. 7-2007,
project CRP-17938 LEAN 2.0
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