Maintenance and Management of Computer Laboratory Equipment

Dang Haiyan

Northwestern Polytechnical University Ming De College, Xi’an, Shanxi, 710124, China

Keywords: Computer, Laboratory Equipment, Maintenance, Management Measures.

Abstract: As an important teaching device, computer laboratory equipment needs to be used and protected to the

utmost. Enhancing utilization can not only maximize teaching effectiveness, but also make full use of

resources. As they are consumable, maintenance and management are very important. After analyzing

utilization and maintenance measures, the work explores scientific management measures to fully use

equipment.

1 INTRODUCTION

With popularity of computers, computer-related

teaching equipment has become a major one in

teaching, making great progress in efficiency and

effectiveness. Teaching departments are different in

post-maintenance and management, leading to

effectiveness problems. Therefore, it is very

important to take routine maintenance and

standardized management measures to ensure

maximal utilization and a longer life span of those

consumable devices. This work focuses on ways to

achieve effective maintenance and rational

management.

2 MAINTENANCE MEASURES

Computer laboratory equipment aims to improve

teaching efficiency and achieve a scientific

environment. To some extent, they are significant

for teaching. However, due to maintenance

oversight, their life span and efficiency are reduced,

which calls for maintenance measures.

2.1 Necessity of Maintenance

Computer laboratory equipment is consumable

devices, the main purpose of which is to guarantee

normal teaching schedule. These devices are needed,

especially in college teaching. The more frequently

they are used, the more problems will occur. Thus

they require maintenance for following reasons:

Firstly, the higher the frequency is, the more

problems will occur. They are usually used to the

utmost in teaching, which will cause damages to

them. Therefore, they need targeted maintenance

after frequent operation to extend life span.

Secondly, the operation is often inappropriate, thus it

is likely to increase losses. Although equipment is

running normally, students will inevitably make

some mistakes in operation, resulting in damages. If

problems are not found in time, equipment will run

in a non-normalized way. If they are not effectively

maintained in a period, permanent damages will

occur. Therefore, effective maintenance is required

to avoid permanent damages.

Thirdly, in terms of utilization and life span,

effective maintenance is necessary. Expenditures of

teaching resources on equipment are annual key

funding projects. Moreover, equipment is very

expensive. If effective measures can be taken to

protect them, their life span will be extended. It is

very important for conservation and utilization of

resources and funds. Therefore, maintenance is

necessary.

2.2 Maintenance Methods

Maintenance measures are explored by analyzing

necessity. But during maintenance process, what are

effective methods?

2.2.1 Strengthening Maintenance Awareness

Maintenance awareness is the foundation of any

systems and methods. Without maintenance

awareness, it is unable to get qualified. The first step

is to make clear frequency of use and characteristics.

Laboratory equipment is the device frequently used,

and they often have some problems. Maintenance

175

Haiyan D.

Maintenance and Management of Computer Laboratory Equipment.

DOI: 10.5220/0006021501750177

In Proceedings of the Information Science and Management Engineering III (ISME 2015), pages 175-177

ISBN: 978-989-758-163-2

175

personnel should be aware of the fact that they are

easy to wear and tear before post-tracking.

Therefore, it is necessary to improve maintenance

awareness from following directions:

Firstly, education activities should be held among

students to teach them to cherish laboratory

equipment. Students don’t cherish and use them in

accordance with instructions, so there is something

wrong with equipment and they are even scrapped. It

should be given priority to let students know how to

cherish them and follow operation rules.

Secondly, it is important to strengthen maintenance

awareness of maintainers. In fact, inspection and

maintenance are repetitive though they are simple.

Therefore, the sense of responsibility and patience

are more important than high-tech. Maintenance

personnel should realize that. During inspection,

they should be careful to ensure there is no flaw.

Even though problems are not serious, they should

be coped with in time. Otherwise, they will cause

more problems.

Therefore, it not only needs to guide students to

follow operation rules, but also strengthen

personnel’s responsibility and awareness to deal

with problems timely.

2.2.2 Establishing a Sound Maintenance

System

Although there are maintenance personnel,

maintenance system is not sound, resulting in

delayed treatments and serious consequences. In

other words, a sound system is the basis of normal

maintenance work. However, how to establish a

perfect system?

Firstly, statistics and classifications should be

arranged to establish a sound system. For example,

each computer should be arranged with one

maintainer. If there is any problem, the maintainer

will receive accountability, which is effective

allocation of responsibility. Their enthusiasm and

sense of responsibility will be mobilized to

guarantee prompt maintenance.

Secondly, a written service manual is needed for

mentioned reasons. Students don’t cherish

equipment and operate them in a wrong way,

wearing and even causing damage to equipment

after long-term accumulation. To reduce problems

caused by incorrect operations, service manual

should be written, so that students are able to

understand it, and realize importance of

maintenance.

Finally, laboratory instructors should take

responsibility to maintain them in teaching. As a

science teaching tool, computer laboratory

equipment includes such technical equipment as

oscilloscopes and computers. These devices need

certain technical operations. Misuse and machine

fault will happen if technical principles are not

understood. Laboratory instructors understand

technical principles. Therefore, teachers should have

such awareness, letting students operate equipment

in accordance with procedures. Their sense of

responsibility will affect students' operation

methods. Instructors should take advantage of their

abilities to maintain equipment.

2.2.3 Solving Existing Problems

Existing problems are faulty and some errors in

operations, especially in using an oscilloscope.

Therefore, maintainers should report and deal with

problems to promptly resolve them and extend their

life span.

3 MANAGEMENT MEASURES

How to maintain them has been inquired, but

problems are not only about design and

maintenance. It is also necessary to analyze

management.

3.1 Rational Resources Management

Resource management is the most important

management measure. But there are shortages on

management measure. When schools are purchasing

computer equipment, they should have an effective

management and classification. For example, how

many computers should be arranged in one

laboratory? The number should be based on actual

needs. Before buying them, schools should have a

budget. Budget is a major project and the most

important part in management. Therefore, when

budging, they should know students number and

listen to views of instructors to adopt a proper way

to allocate equipment. After that, number and budget

will be determined.

3.2 Use and Management

How to make use of these resources after allocation?

Equipment is usually used by groups, because a

subject requires discussion and cooperation of a

group. With these characteristics, computers have to

be distributed to maximize teaching effects. In use

and management process, number and need of

ISME 2015 - Information Science and Management Engineering III

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ISME 2015 - International Conference on Information System and Management Engineering

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students have to be taken into consideration. If

equipment is enough, a small user group can be built

to improve applying effect. Otherwise, students will

be divided into several groups to use them according

to the actual situation. In short, ultimate aim is to

allow students to make better use of resources and

achieve the best teaching result.

4 CONCLUSIONS

The work discussed importance and measures of

maintenance from different aspects, such as

maintenance awareness, maintenance system and

targeted issues. We established sound maintenance

awareness, reasonable maintenance system and

summary of targeted issues. In addition, effective

classification should be carried out during

management process to make data clear, ensuring

rich experience and clear system. In short,

sustainable utilization and application of resources

need both effective maintenance and a clear,

thorough management system.

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