Application of Computer Technology in Library Resources

Management

Shi Xiaodong

Pingdingshan University, Pingdingshan, Henan, 467000, China

Keywords: Library, Resources Management, Computer Technology, Exploration of Usages.

Abstract: Combining library science with computer science, the application of computer technology in library

resources management requires managers to actively summarize and study from the former experiences and

scientific practices. Moreover, scholars are also supposed to think over the use of computer technology so as

to bring out the best state and development in library resources regulation. On the basis of computer

development and application, the work probed into library resources management and the utilization of

computer technology, as well as analyzed the advantages and disadvantages from different perspectives.

Aiming to improve library resources management to a better level, this research provides a more

comfortable service for the public to ensure the development of economical and social benefits of library.

1 INTRODUCTION

The application of computer technology in library

resources management marks the progress and

development of an era. With advanced science and

technology in place of part of human labor, the

library resources management becomes more

scientific, accurate, efficient and effective to reduce

problems of service quality caused by human errors

in the process of library resources management,

which enhances the management level to a new step.

Facing the management advantages brought by

computer technology, it is also important to realize

its practical problems and disadvantages in the

meantime. By carefully analyzing and studying the

application of computer technology through

integrating theory with practice, the small cracks can

be further refined to better serve the public and

society, and additionally, achieve more

comprehensive benefits.

2 DEVELOPMENT AND

APPLICATION OF

COMPUTERS

Since the first computer came into being nearly a

century ago, computers have gone through four

critical periods of development. At the beginning of

its birth, the application of computers was limited

due to the high cost. Gradually, computers were

spread more extensively, from vacuum tubes to

transistor computers. But affected by factors like

performance constancy, the application of computers

still has a certain limitations. After entering the

integrated circuit computer era, computer

technology began to popularize, especially the birth

of large-scale integrated circuit computers and

development of network that promoted the computer

technology to the forefront of human social

development. With the advancement of computer

network, multi-media and intelligence, computers

have turned into an indispensible part of life and

work, particularly widely applied in aspects of

science and technology, data processing, office

automation, production automation and intelligent

management. As an important tool of learning,

entertainment and work today, computers have made

great contributions to the social and economic

development. Without the support of computer

technology, such as computers and network, the

modern society will fail to make progress.

3 MANAGEMENT OF MODERN

LIBRARIES

Dating from the emergence of libraries, the

management of a library has undergone a long

period of development. As a result, library

287

Xiaodong S.

Application of Computer Technology in Library Resources Management.

DOI: 10.5220/0006024402870290

In Proceedings of the Information Science and Management Engineering III (ISME 2015), pages 287-290

ISBN: 978-989-758-163-2

287

management is blended with historical and cultural

heritage and exuding extraordinary management art

through the following three periods of development.

In the first period, library management integrated

with human thoughts and will. With more

managerial experiences accumulated and

summarized, the management philosophy found

continuous improvement. In the second period,

library management, based on human consciousness

and experience, was kind of arbitrary and lacked

standardization. In order to solve these problems, a

series of rules for post setting were formulated to

effectively restrict the behaviors of managers and

play a role in enhancing the management level.

However, as the society moved forward and

abundant resources appeared, it was increasingly

difficult and challenging for the regulation of a

library. Managing a library with traditional methods

could no longer satisfy public demands for quick,

convenient and simple inquiry services. Besides,

with so much book sorting work to do, managers’

thoughts were imprisoned. Heavy manual work was

so boring and dull that caused trouble for the

improvement of management level. The third period,

also the intelligent management era of computer

technology application, was an inexorable trend in

the development of library management. Combined

with the former two methods, regulations under the

support of computer technology were relatively

more scientific, convenient and efficient, which

brought in higher boundary and social effects.

4 APPLICATION OF COMPUTER

TECHNOLOGY IN LIBRARY

MANAGEMENT

4.1 Necessity of Computer Technology

Application in Library

Management

The computer itself has a strong function of storage

and data information processing. Moreover, thanks

to the advancement of network technology, it is

easier to spread and circulate books and materials.

More flexible management of library resources and

simplified process ensure that all the library

resources can be fully taken use of and well

protected. For example, encoding and storing books

and materials by means of computers can, on one

hand, make it easier to add and delete book entries

through operations on the computers, and on the

other hand, enhance the efficiency and use value of

library resources management through quickly and

accurately getting information and borrow time on

the computers. In addition, with the development of

society, economy and culture, more material

information needs to be handled. Demands for high

capacity and quick circulation can never be fulfilled

just by manual work. Therefore, only by virtue of

strong storage and data processing functions of

computers, can materials collecting, filing, searching

and using carry out smoothly in the process of

library management. At the same time, the

application of computer technology is conducive to

improving the efficiency of document management

and comprehensive effects of libraries. Thus, the

library resources management is proved to be more

accomplished, ensuring the social function and use

value of libraries, as well as providing more

convenient and considerate services for the public.

4.2 Deficiency of Computer

Technology Application in Library

Management

In the practices of applying computer technology to

library regulation, some detailed questions may

affect the management level of library resources.

Firstly, it is too hard to control the environment in

the computer room, especially temperature and

humidity. Computers dissipate heat under the

condition of continuous working. But once the

temperature rises too much, the computer will run

less smoothly. In the same way, if reduces too much,

some parts of computers will freeze when humidity

is not well controlled, and then cause damage and

use failure to computers. Additionally, in cases with

excessive humidity, it will result in a short in the

circuits of some electronic components inside the

computers, and then give rise to damages to

computers and a loss of data. Moreover, people

come and go frequently in the management process,

so the control of dust must be taken very seriously.

On the other hand, emphasis must be laid on the

control of static electricity. With a large number of

comings and goings, long-running computers will

bring about static electricity. However, all these

details of environment control tend to be neglected

by managers, so there is no wonder that computers

are often damaged and data information is usually

missing. Secondly, the deficiency of computer itself

is also one of the biggest obstacles, such as the

network security issues. Due to the openness of

Internet, the library management network is likely to

suffer some virus invasions and hacker attacks so

that the library management sometimes fails to

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proceed on the rails with data and documents lost

and leaked out. Besides, problems, like frequent

upgrades of software and lagging upgrades of

antivirus software, are also influencing factors of

effective application of computer technology in the

library management. In a word, the development of

network brings a lot of convenience and rapidness

for humans, while simultaneously hides some

dangers. Therefore, it still needs further explorations

and research on the application of computer

technology in the management of libraries.

4.3 Reason Analysis of Inadequate

Application of Computer

Technology in the Library

Management

Firstly, since human consciousness has a decisive

influence on the development of things, it is the key

factor of poor environment control that relative

personnel lack awareness of the importance of

environment in the computer room. In other words,

inadequate application of computer technology is

mainly caused by ignorance of environment

construction in computer room. Secondly, most

libraries at present pay much attention on the

computer hardware construction, but invest little in

the network construction and network security

defense facilities. For instance, some libraries uses

free antivirus software to cut down expenditures.

Once making a mistake in choosing download

methods, it is even possible to download software

with virus, which will seriously threaten the security

and reliability of library regulation. Thirdly, when

computer system is too slow to upgrade in time, it

will cause big security risks to computers so that

normal, secure and efficient application of computer

technology cannot be ensured. Meanwhile, computer

operators are void of safety awareness. On that

account, it is likely to lead to a breakdown of library

management system and a loss of data information,

as well as affect the handling of some critical

incidents and emergencies.

4.4 Advantages of Computer

Technology Application in Library

Management

Promoting the development of modernization, the

application of computer technology also enhances

the modernization and intelligentization levels of

library resources management. Moreover, it

effectively improves the efficiency of library work,

and increases the library's benefits. More

specifically, the first advantage is that it is timelier

to collect and file the materials by applying

computer technology. At the same time, it is more

convenient to inquire and borrow books and

materials so as to help the public get wanted

information as quickly as possible. Secondly, library

resources management becomes more standardized

with the application of computer technology, which

reduces human errors in work and makes the

materials and information more accurate and

comprehensive. Thirdly, information and resources

sharing is achieved in the utilization of computer

information technology. Through the Internet, the

public can have access to a large number of books

and materials by various approaches. On one hand, it

improves the service efficiency and the use value of

library resources. On the other hand, it avoids the

repetitive record of books and materials, which

saves human and material resources and ensures the

increase of library's benefits. Finally, computer

technology is high-tech in modern society. Its

application maximizes the efficiency of library

resources management, saves the time, facilitates the

customers and improves the service quality. That

way, all the services of library are able to keep up

with the pace of time and technology, factually stand

at the forefront of culture, science and technology,

and provide rich spiritual food for the whole society.

4.5 Specific Application of Computer

Technology in Library

Management

Computer technology saves the manpower in library

resources management and realizes the

modernization, automation and intelligentization of

library regulation. For example, when borrowing

books, borrowers can inquire books precisely

through the computer and quickly find the book they

want from the complex and cumbersome materials.

Therefore, the process of borrowing becomes much

more time-saving and convenient. Next, the

application of computer technology digitizes and

informationizes library resources. Duplication and

spread of materials can be realized by copying,

transmission and other operations, which accelerate

the speed and enlarges the scope of knowledge

dissemination. Meanwhile, long-distance transfer of

materials and information by the Internet enriches

work exchanges of library resources management, as

well as satisfies public demands for books. Finally,

computer technology facilitates the collection and

organization of reader information and promotes the

development of information extracting and

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processing. In this way, invisible problems and

implicit information hidden in the database of reader

information can be found and controlled in time,

which is of great significance to the improvement of

library resources management.

4.6 Problems in the Application of

Computer Technology in Library

Management

The application of computer technology provides an

opportunity for the development of library resource

management. With the support of computer

technology, domestic library cause achieves

unprecedented development, bringing better services

and benefits to the society. At present, the key point

of computer technology application lies in the

promotion and updating of software, as well as the

perfection of hardware. First of all, in library

resource management, much attention should be

paid to the environment optimization of computer

room in order to ensure appropriate temperature and

humidity using all sorts of methods. In the mean

time, the control of dust, moisture and static

electricity should be emphasized to ensure the

security and stable operation of computers in the

computer room, as well as the smooth management

of library resources. Then, books and materials

should be collected, filed and amended in time so as

to guarantee the accuracy and convenience of

inquiring, borrowing, etc. Next, it should be

highlighted to contribute to the construction of

library resources sharing with the aid of computer

network. Library resources are expected to be used,

transferred and allocated scientifically, and by then

the fruits of library management can be applied the

most widely. As a result, the value of library

resources management is increased and unnecessary

repetitive work is reduced. Fourthly, with the

development of society, the public demands for

service quality and efficiency are in constant growth.

In library resources management, on one hand, the

content of library resources and management

methods should be carefully studied. With constant

improvement of library management experiences, it

is conducive to better applying scientific theories,

and creating intelligent management services of the

times and high-quality in coordination with modern

technology. On the other hand, it is of vital

significance to focus on the efficiency and benefits

of computer technology application in library

resources management. Through an in-depth study

of computer application technology, it is ensured to

achieve timely renewal and update of software in

library resources regulation. Attaching importance

on the development tendency of computer software

and hardware, we can receive the maximized

benefits of library services for the society.

5 CONCLUSIONS

Combining theories with practices is a scientific rule

followed by the development of anything new.

Hence, the study of computer technology application

in library resources management also needs to put a

high value on the management, analysis and

research of practical materials. Recognition of

problems sometimes is half the work to solve the

problem, bringing us an unexpected harvest. As for

the application of computer technology, we must not

only look into the knowledge of library resources

management, but also study further on the related

knowledge, theories and practices. With these two

aspects integrated effectively, it is useful to handle

all the problems in library resources management

and improve the management level as well. In this

way, more compliments and praises can be received

from the public.

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Huang Lingchun, The Application of Computer

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Information, 2012 (18): 337-338

Liu Min, Analysis on the Application of Computer

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Sci-Tech Information Development & Economy, 2013

(21): 51-52

Wang Shengrong, A First Exploration to the Application

of Computer Network Technology (CNT) In Chinese

College Library Management, Network Security

Technology & Application, 2013 (07): 24-25

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