Mitigating Enterprise Architecture Adoption Challenges
Improved EA Adoption Method
Nestori Syynimaa
Department of Computer Science and Information Systems, University of Jyväskylä, Jyväskylä, Finland
School of Information Sciences, University of Tampere, Tampere, Finland
CSC - IT Center for Science, Espoo, Finland
Keywords: Enterprise Architecture, Adoption Method, Design Science, Delphi.
Abstract: During the last decades the interest towards Enterprise Architecture (EA) has increased among both
practitioners and scholars. One of the reason behind this interest is the anticipated benefits resulting from its
adoption. EA has been argued to reduce costs, standardise technology, improve processes, and provide
strategic differentiation. Despite these benefits the EA adoption rate and maturity are low and, consequently,
the benefits are not realised. The support of top-management has been found to be a critical success factor for
EA adoption. However, EA is often not properly understood by top-management. This is problematic as the
value of EA depends on how it is understood. This paper aims for minimising the effect of this deficiency by
proposing Enterprise Architecture Adoption Method (EAAM). EAAM improves the traditional EA adoption
method by introducing processes helping to secure the support of top-management and to increase EA
understanding. EAAM is built using Design Science approach and evaluated using Delphi.
1 INTRODUCTION
Enterprise Architecture (EA) has received a lot of
attention during the last decades. For instance, the
ICEIS conference have had a dedicated EA track for
some years now. One of the reasons for the increased
interest is the anticipated benefits resulting from its
adoption. EA has been argued to provide cost
reduction, technology standardisation, process
improvement, and strategic differentiation
(Schulman, 2003). Using a set of case-studies, Ross
et al. (2006) demonstrated how these benefits could
create value to organisations. Despite these benefits
to be gained, EA is not widely adopted in
organisations (Schekkerman, 2005; Computer
Economics, 2014). Top-management support has
been found to be a key success factor for adopting EA
(Kaisler et al., 2005). However, EA is not often
understood correctly (Hjort-Madsen, 2006;
Sembiring et al., 2011; Lemmetti and Pekkola, 2012;
Hiekkanen et al., 2013). Business managers regards
EA as an IT issue and IT managers as too big effort
(Bernard, 2012).This equation is problematic as the
value of EA to organisation depends on how it is
understood by top-management (Nassiff, 2012).
In this paper, we propose an improved EA
adoption method to address the aforementioned
issues. The proposed method helps organisations to
adopt EA and, concequently, realise the EA benefits.
The structure of the paper is as follows. First we
introduce the key concepts of EA, the traditional EA
adoption process, and some adoption challenges. This
is followed by the introduction of the research
methodology of the paper. Next the proposal for
improved Enterprise Architecture Adoption Method
(EAAM) is introduced. Finally, discussion and
directions for future research are provided.
1.1 Enterprise Architecture
Enterprise Architecture has many definitions in the
current literature. Vague definitions are confusing for
both practitioners and scholars (Hjort-Madsen, 2006;
Sembiring et al., 2011; Valtonen et al., 2011;
Lemmetti and Pekkola, 2012; Pehkonen, 2013). EA
can be seen as a verb, something we do, and as a noun,
something we produce (Fehskens, 2015). From the
various definitions in the literature (i.e., Zachman,
1997; CIO Council, 2001; TOGAF, 2009;
ISO/IEC/IEEE, 2011; Gartner, 2013; Dietz et al.,
2013) we adopt the synthesis by Syynimaa (2013):
“Enterprise Architecture can be defined as; (i) a
formal description of the current and future state(s) of
an organisation, and (ii) a managed change between
506
Syynimaa, N.
Mitigating Enterprise Architecture Adoption Challenges - Improved EA Adoption Method.
In Proceedings of the 18th International Conference on Enterprise Information Systems (ICEIS 2016) - Volume 2, pages 506-517
ISBN: 978-989-758-187-8
Copyright
c
2016 by SCITEPRESS Science and Technology Publications, Lda. All rights reserved
these states to meet organisation’s stakeholders’ goals
and to create value to the organisation”. As such, we
accept the dual meaning of EA as a noun and verb.
With this definition in mind we can identify three
processes related to EA development cycle. These are
illustrated in Figure 1 using ArchiMate notation. The
first process (P1) is describing the current state of the
organisation and the second process (P2) the future
state of the organisation. Difference between these two
is that P1 is merely a description of the current state of
the organisation, whereas P2 includes also elements of
planning. The third process (P3) is the managed change
where the (planned) future state of the organisation is
implemented. There is also a fourth process related to
EA, the adoption (P0), which precedes the other three
processes. During the adoption, the state of the
organisation is changes from the state where EA is not
adopted to the state where it is adopted.
Figure 1: Enterprise Architecture Processes.
1.2 Enterprise Architecture Adoption
Enterprise Architecture adoption is a process where
an organisation starts using EA methods and tools for
the very first time. It is an instance of teleological
organisational change (see van de Ven and Poole,
1995) aiming for the realisation of EA benefits.
Figure 2: Traditional EA Adoption Process (P0).
The traditional EA adoption process is illustrated
in Figure 2 using BPMN 2.0 notation. It is a high level
process consisting of two activities. The mandate for
the EA adoption is seen crucial by both scholars and
practitioners (North et al., 2004; Kaisler et al., 2005;
Shupe and Behling, 2006; Gregor et al., 2007; Iyamu,
2009; 2011; Liu and Li, 2009; Carrillo et al., 2010;
Mezzanotte et al., 2010; Vasilescu, 2012; Struijs et
al., 2013). Therefore the first activity is to acquire a
mandate for EA adoption. If the mandate is not given
the adoption process terminates. If the mandate is
given the process continues to the next activity called
Conduct EA adoption. This collapsed sub-process is
expanded in Figure 3. The first task in the Conduct
EA Adoption process is to select EA framework. EA
frameworks, such as TOGAF, usually consists of a
development method and a governance model which
are distinctive to the framework. Therefore the
remaining tasks of the process depends on the
selected framework. As it can be noted, the remaining
tasks are same than the processes P2, P3, and P4. This
is because during the adoption these steps are
executed once before entering the normal EA
development cycle.
Figure 3: Conduct EA Adoption Process (P0.2).
1.3 EA Adoption Challenges
As stated, EA adoption is an organisational change
aiming for the realisation of EA benefits. According
to several studies, about 70 per cent of organisational
change initiatives fail (Hammer and Champy, 1993;
Beer and Nohria, 2000; Kotter, 2008). This is also the
case with EA adoption. Consequently, the anticipated
benefits of adopting EA are not realised.
For instance in Finland, EA is made mandatory in
public sector by legistlation (Finnish Ministry of
Finance, 2011). The Act of Information Management
Governance in Public Administration requires public
sector organisations to adopt EA by 2014. In 2014 the
EA maturity in the state administration was 2.6 or
below in the 5 level TOGAF maturity-model (Finnish
Ministry of Finance, 2015). Several studies has found
that EA is not well understood in Finnish public
sector (Hiekkanen et al., 2013; Lemmetti and
Pekkola, 2012; Seppänen, 2014; Syynimaa, 2015).
According to Seppänen (2014) and Syynimaa (2015),
the lack of EA knowledge is one of the main reasons
hindering EA adoption
2 RESEARCH METHODOLOGY
In this paper we have adopted Design Science (DS)
approach (see Hevner et al., 2004) to improve the
P1:
Describe the
current state
P2:
Describe the
future state
P3:
Managed
Change
P0:
Adopt Enterprise
Architecture
EA Development Cycle
Yes
Got
mandate?
Acquire
Mandate
Conduct EA
Adoption
No
Start
End
Select EA
Framework
Describe the
current
state
Describe the
future state
Managed
Change
Start
End
Mitigating Enterprise Architecture Adoption Challenges - Improved EA Adoption Method
507
traditional EA adoption method. DS is a research
approach aiming to create scientific knowledge by
designing and building artefacts (van Aken, 2004). As
such, DS is concerned about the utility value of the
resulting artefacts (Vaishnavi and Kuechler, 2013).
There are three types of artefacts to research: (i) a
technology artefact, (ii) an information artefact, and
(iii) social artefact (Lee et al., 2015). In this paper we
are building a method, which according to Lee et al.
(ibid.) is a technology artefact.
This paper follows the Design Science Research
Model (DSRM) by Peffers et al. (2007). DSRM
process consists of six phases: (i) problem
identification and motivation, (ii) defining objectives
for a solution, (iii) designing and developing an
artefact, (iv) demonstration of the usage of the
artefact, (v) evaluation of artefact’s utility, and (vi)
communication.
Typical outcome of DS is a tested and grounded
Technological Rule (TR), which can be defined as “a
chunk of general knowledge, linking an intervention
or artefact with a desired outcome or performance in
a certain field of application" (van Aken, 2004, p.
228). The form of a TR is "if you want to achieve Y
in situation Z, then perform action X" (ibid., p. 227).
Tested TR means a rule which has been tested in the
context it is intented to be used (Houkes, 2013).
Grounded TR (GTR) is a rule which reasons for its
effectivness are known (Bunge, 1966; Houkes, 2013).
In this paper, we will seek for GTRs which would
improve the traditional EA adoption method to
address the adoption issues related to the lack of EA
knowledge.
EA adoption is a process where the current state
of the organisation is changed. This is comparable to
the DS problem-solving situation illustrated in Figure
4. The desired state of EA adoption is the organisation
where EA is adopted and embedded to organisation’s
processes. However, it is possible to end up with a
final state where the desired state is not achieved or it
is achieved only partially. In order to evaluate
whether the improved EA adoption method works as
intented, we should perform the adoption using the
method in a real-life setting. Given the time and
resources required by EA adoption, real-life
evaluation is practically not possible. Therefore, we
will adopt a Delphi method to evaluate the utility of
the method.
Delphi method is a research process where
experts’ judgements about the subject are iteratively
and anomynously collected and refined by feedback
(Skulmoski et al., 2007). It is typically used in
forecasting but can be used also when developing
methods (Päivärinta et al., 2011).
Figure 4: DS problem-solving situation (Järvinen, 2015).
As stated earlier, various studies have noticed the
lack of EA knowledge in organisations. For instance
Lemmetti and Pekkola (2012) argues that current
definitions of EA are inconsistent and thus confusing
both practitioners and scholars. Indeed, EA is
underutilised due to lack of understanding it properly
(Hiekkanen et al., 2013). Therefore, our problem
definition for EAAM is as follows: How to minimise
the effects of the lack of understanding EA concepts
to EA adoption process? This leads to the objective
of EAAM, which is to improve the traditional EA
adoption method to minimise the effect of lack of
understanding of EA concepts.
3 ENTERPRISE ARCHITECTURE
ADOPTION METHOD
In this section we will introduce the Enterprise
Architecture Adoption Method (EAAM) and describe
its building and evaluation. First we introduce and
discuss on various organisational learning and change
theories affecting EA adoption. Based on these, we
will introduce GTRs to form a descriptive model.
This is followed by the introduction of our emerging
prescriptive method, EAAM. EAAM consists of the
traditional EA adoption method with additional
processes implementing the GTRs. Finally, the
evaluation of EAAM is described.
3.1 Readiness for Change
Besides organisation culture (Burnes and James,
1995), the readiness for change has an impact on
successful change (Jones et al., 2005). According to
Holt et al. (2007) the most influential factors of
change readiness are (i) discrepancy (the belief that a
change was necessary), (ii) efficacy (the belief that the
change could be implemented), (iii) organisational
valence (the belief that the change would be
organizationally beneficial), (iv) management
support (the belief that the organisational leaders
were committed to the change), and (v) personal
valence (the belief that the change would be
personally beneficial). (Holt et al., 2007). This
implies that the content, context, and process of EA
An initial state A building process A desired state
A final state
ICEIS 2016 - 18th International Conference on Enterprise Information Systems
508
adoption together with individual attributes affects
the readiness for EA adoption. More specifically,
individuals should believe that EA adoption is
necessary, possible, beneficial to organisation, and
supported by top-management. They should also feel
that EA adoption would be beneficial to themselves.
Similarly, managers who understand the change
efforts are less resistant to change (Washington and
Hacker, 2005).
Communication has an important role in
organisational change. Communication has a positive
effect to the readiness for change (Elving, 2005). On
the other hand, uncertainty has a negative effect to
readiness for change. This can also be influenced by
communication. This implies that the readiness for
EA adoption can be increased by communication,
either directly or by decreasing uncertainty.
General technology acceptance models (see for
example Venkatesh et al., 2003) suggests that
individual acceptance of information technology (IT)
is influenced by beliefs and attitudes, which in turn is
influenced by Managerial interventions and
Individual differences. Individual acceptance is
conceptually similar to the readiness for change. Both
are influenced by beliefs and attitudes. These beliefs
can be influenced by managerial intervention, e.g.,
communication. Therefore, in order to increase the
likelihood of EA adoption success, the readiness for
change needs to be increased by a proper
communication by managers.
3.2 Individual and Organisational
Learning
Learning can be defined as a transformation where
“the initial state in the learner’s mind is transformed
to the new state which is different from the initial state
if learning has occurred.” (Koponen, 2009, p. 14,
italics removed). State of mind consists of following
cognitive beliefs; beliefs (knowledge), values, and
know-how (including skills). If learning occurs, the
state of mind is transferred to a new state of mind with
different cognitive beliefs. Learning can occur
through acts in reality or by learner’s own thinking.
The former learning mode means learning by
perceptions, by having new experiences, or by
acquiring information. (Koponen, 2009).
The current position of IS research is rooted in
methodological individualism, which sees
organisations as collection of individuals (Lee, 2010).
This theoretical point of view is problematic, as it
suggests that if the new people are coming in to the
organisation, a new organisation would emerge (Lee,
2004). Therefore, according to Lee (2004), the better
conceptualisation would be that the organisation stays
(somewhat) the same, and the people moving in
would change towards the organisation’s culture.
Organisational learning can be explained using 4I
framework, where learning occurs on individual,
group, and organisational levels. These levels are
linked by four processes; intuiting, interpreting,
integrating, and institutionalising. “Intuiting is a
subconscious process that occurs at the level of the
individual. It is the start of learning and must happen
in a single mind. Interpreting then picks up on the
conscious elements of this individual learning and
shares it at the group level. Integrating follows to
change collective understanding at the group level
and bridges to the level of the whole organization.
Finally, institutionalising incorporates that learning
across the organization by imbedding it in its systems,
structures, routines, and practices" (Mintzberg et al.,
1998, p. 212).
Individual learning is in a crucial part on the
organisational learning, as organisations are “after all,
a collection of people and what the organisation does
is done by people" (March and Simon, 1958). Also,
“change is not just about how people act, but it is also
about how they think as well." (Kitchen and Daly,
2002, p. 49). It can said that organisational learning
has occurred, when EA concepts are understood on
individual level, and processes and methods adopted
and embedded to organisation’s routines.
Individual and organisational learning has direct
implications to EA adoption. Organisational level
learning occurs only through individuals. Similarly,
individuals learn from the organisation. However,
organisation is not the only source of learning for
individuals. Learning may occur whenever the
individual is interacting with reality (i.e.,
communicating, perceiving, observing) but also by
barely thinking (Koponen, 2009). In order to adopt
EA in an organisation, individuals needs to learn EA.
3.3 Effects of EA Training and
Understanding EA Benefits
Hazen et al. (2014) studied why EA is not used to a
degree which realises its benefits. The study is based
on the UTAUT by Venkatesh et al. (2003). The study
is especially interested in which performance
expectancy drives organisational acceptance of EA.
Performance expectancy is defined as “the degree to
which an individual believes that using the system
will help him or her to attain gains in job
performance” (ibid., 2003, p. 447). According to
findings, partial mediation model explains the EA
use significantly more than full or no mediation
Mitigating Enterprise Architecture Adoption Challenges - Improved EA Adoption Method
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models. The partial mediation model implies that in
order to increase EA knowledge, individuals’
performance expectancy of EA needs to be increased
along with proper EA training.
Nassiff (2012) studied why EA is not more widely
adopted by analysing how organisation’s executives
value EA. According to findings, EA has four
meanings among executives; Business and IT
alignment, a holistic representation of the enterprise,
a planned vision of the enterprise, and a process,
methodology, or framework enhancing enterprise
decision making. Also 16 unique benefits of EA were
identified. Value of EA is directly influenced by how
the EA is understood in the organisation. Regardless
of the meaning of EA, three common benefits were
expected; alignment between business and IT, better
decisions making, and the simplification of system or
architecture management. Findings implies that in
order to increase the individual’s performance
expectancy of EA adoption, EA benefits needs to be
communicated according to what EA means to the
individual. This implication actually means also
adopting andragogy instead of pedagogy as an
assumption of learning; individual learning is
depending on and occurring on top of the past
experiences of the individual (Knowles, 1970). These
past experiences and existing “knowledge” can have
a negative effect to learning EA adoption, as
individuals “have a strong tendency to reject ideas
that fail to fit our preconceptions” (Mezirow, 1997, p.
5).
3.4 Role of Managerial Intervention
and Leadership Style
Makiya (2012) has studied factors influencing EA
assimilation within the U.S. federal government. EA
was adopted gradually, starting from adoption (as
defined in this paper) ending to assimilating EA as an
integral part of organisation. The research was
divided in to three three-year phases. During the first
phase (e.g., adoption) factors like parochialisms and
cultural resistance, organisation complexity, and
organisation scope had a significant influence.
According to the findings, parochialisms and cultural
resistance did not exist in phase two, likely due to
coercive pressure by organisation. This can be
interpreted so that by using a force mandated by
organisational position, one can greatly influence EA
adoption. This is conceptually similar to managerial
intervention, but also to situational and social
influence. It should be noted that this approach had no
effect in the phase three, so it should be utilised only
during the adoption phase. According to study,
labelling EA as an administrative innovation instead
of a strategic tool could help in value perception and
adoption of EA.
Vera and Crossan (2004) has expanded the model
of organisational learning by Crossan et al. (1999).
They added the concept of learning stocks. Learning
stocks exists in each level of organisational learning,
namely individual, group, and organisation levels.
These learning stocks contains the inputs and outputs
of learning processes, taking place between layers.
They argue that different leadership styles
(transactional or transformational) needs to be used
based on which type of organisational learning (feed-
forward of feedback) needs to be promoted.
There are some behavioural differences between
transactional and transformational leadership styles.
These styles are not exclusive but should be used
accordingly based on the situation (Vera and Crossan,
2004). Transactional leadership is based on
“transactions” between the manager and employees
(Bass, 1990). They are performing their managerial
tasks by rewards and by either actively or passively
handling any exceptions to agreed employee actions.
Transformational leadership style aims to elevating
the interests of employees by generating awareness
and acceptance of the purpose of the group or
initiative (Bass, 1990). This is achieved by utilising
charisma, through inspiring, intellectual stimulation,
and by giving personal attention to employees. Thus
it can be argued that transactional leadership style
suits better in a situation where status quo should be
maintained. Similarly, transformational leadership
style works better in a situation where organisation
faces changes.
The feed-forward learning allows organisation to
innovate and renew, whereas the feedback process
reinforces what has already learned. There can be two
types learning; learning that reinforces
institutionalised learning and learning that challenges
institutionalised learning. Transformational
leadership have a positive impact to learning when
current institutionalised learning is challenged, and
when organisation is in a turbulent situation. In turn,
transactional leadership have positive impact to
learning when the institutionalised learning is
reinforced, and when organisation is in a steady
phase. (Vera and Crossan, 2004).
The role of managerial or leadership style to
organisational and individual learning is significant.
The key is the current organisational learning stock or
institutionalised learning regarding to EA adoption. If
EA adoption conflicts with the current
institutionalised learning, the transformational
leadership should be used in order increase the feed-
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510
forward learning. Vice versa, if EA adoption does not
conflict with the current institutionalised learning, the
transactional leadership should be used to increase
feedback learning.
Espinosa et al. (2011) have studied the
coordination of EA, focusing on increasing
understanding how coordination and best practices
lead to EA success. According to study, cognitive
coordination plays a critical role in effectiveness of
architecting. Their model consists of two models,
static and dynamic models. Whereas the static model
affects the effectiveness on “daily basis”, a dynamic
model strengthens group cognition over the time.
There are three coordination processes in the model:
organic, mechanistic, and cognitive. Mechanistic
coordination refers to coordination of the routine
aspects with minimal communication by using
processes, routines, specification, etc. Organic
coordination refers to communication processes used
in more uncertain and less routine tasks. Cognitive
coordination is achieved implicitly when each
collaborator have knowledge about each other’s
tasks, helping them to anticipate and thus coordinate
with a reduced but more effective communication. As
it can be noted, the term “cognitive” is not referring
to term cognition, which is usually defined as a
“mental action or process of acquiring knowledge and
understanding through thought, experience, and the
senses” (Oxford Dictionaries, 2010). Instead, they are
referring to the shared cognition of a high
performance group of individuals having similar or
compatible knowledge, which can coordinate its
actions without the need for communication
(Cannon-Bowers and Salas, 2001).
According to the findings by Espinosa et al.
(2011), cognitive coordination plays a central role in
strengthening the other two coordination
mechanisms. Therefore, in order increase the
effectiveness of EA adoption, the shared cognition of
individuals within the organisation needs to be
strengthened. This can be achieved by providing
similar level of EA knowledge to all individuals
3.5 Emerging EA Adoption Method
In this sub-section, we first sum up the concepts
presented in previous sub-sections and form a list of
propositions based on these concepts and their
interrelations (Table 1). Based on these proposition,
six Ground Technological Rules (GTRs) are
presented, and finally EAAM process descriptions are
introduced.
Table 1: Propositions of EA Adoption Method.
ID Explanation Source
P1 Understanding EA
Benefits influences
Performance Expectancy
Nassiff (2012)
P2 Executive’s
understanding of EA
meaning influences
benefits
Nassiff (2012)
P3 Performance Expectancy
influences EA training
Hazen et al. (2014)
P4 Individual’s and
organisation’s learning
stocks influences each
other
Crossan et al. (1999)
P5 Performance Expectancy
influences EA adoption
Hazen et al. (2014)
P6 Managerial Intervention
influences feed-forward
and feedback learning
Crossan et al. (1999)
P7 Individual’s learning
stock influences EA
Adoption
Agarwal (2000)
Elving (2005)
Espinosa et al. (2011)
Hazen et al. (2014)
Holt et al. (2007)
P8 Executives Individual
Attributes influences
leadership style
Bass (1990)
Crossan et al. (1999)
P9 Managerial Invention
influences EA Adoption
Agarwal (2000)
Makiya (2012)
By EA Benefits we refer to all those benefits that
may result by adopting Enterprise Architecture.
These benefits influences Performance Expectancy
(PE), which refers to individual’s expectations
towards EA adoption (P1). Individual’s Learning
Stock refers to all individual’s current knowledge,
know-how, values, and processes related on changing
these (i.e. learning). Performance Expectancy
influences Individual’s Learning Stock (P3) by giving
some meaning to EA’s performance properties.
Performance Expectancy also has a direct influence
to EA Adoption (P5). Individual’s Learning Stock
influences EA Adoption (P7), as it contains all
individual’s knowledge, know-how, and values
related to Enterprise Architecture. Managers’ and
executives’ Individual Learning Stock influences EA
Benefits (P2) in terms of his or hers capability to
comprehend possible benefits related to EA adoption.
Similarly, managers’ and executives’ Individual
Learning Stock influences how they are capable in
using Managerial Intervention to increase EA
adoption success (P8). Organisation’s Learning
Stock refers to the current organisation’s
institutionalised knowledge (i.e., patents), know-how
(i.e., processes, instructions, rules), and values (i.e.,
culture). Feed-forward and feedback learning occurs
Mitigating Enterprise Architecture Adoption Challenges - Improved EA Adoption Method
511
between Organisation’s Learning Stock and
Individual’s Learning Stock (P4). As organisations
are composed of its members, changes in
Organisation’s Learning Stock (i.e., organisational
learning) may only occur through Individual’s
Learning Stock. Organisation’s Learning Stock
however is only one of many sources that influences
Individual’s Learning Stock. Managerial
Intervention refers to those actions which
organisation’s managers and executives may use to
increase the success of EA adoption. Managerial
Intervention has a direct influence on EA Adoption
(P9), as managers and executives may provide
coercive pressure to “force” EA adoption.
Managerial Intervention influences also
organisational learning (P6) taking place between
Individual’s and Organisation’s Learning Stocks
where managers and executives may promote
learning by choosing their leadership style
accordingly.
Based on the propositions six GTRs are provided
in Table 2. As suggested by propositions P1, P2, P3,
P4, P5, and P7, understanding EA benefits influences
the EA adoption indirectly through performance
expectancy and individual’s learning stock. In order
to acquire the mandate for EA adoption from the top-
management, GTRs R1 to R4 are provided. As
suggested by propositions P6 and P9, managerial
intervention influences EA adoption both directly and
indirectly by influencing organisational learning. To
influence this learning, GTRs R5 and R6 are
provided.
Based on the propositions and the GTRs provided
above, three process descriptions are formed using
BPMN 2.0 notation. First description, EA adoption
process, can be seen in Figure 5. The process consists
of four tasks; Explain EA benefits, Acquire Mandate,
Organise EA learning, and Conduct EA adoption.
When compared to the traditional EA adoption
process seen in Figure 2 two tasks are added
(illustrated in grey in Figure 5). The first new task, a
collapsed sub-process of Explaing EA Benefits is
expanded in Figure 6. The second new task, a
collapset sub-process of Organising EA Training is
explanded in Figure 7. The logic of the process is as
follows. A mandate from top management of the
organisation is a requirement for EA adoption. In
order to increase the likelihood of getting the
mandate, one needs to explain the benefits of EA to
management. If mandate is given, the next task is to
organise EA training to increase the understanding of
EA concepts. After these tasks are completed, the
actual EA adoption can be started.
Table 2: Grounded Technological Rules.
ID Explanation
R1 If you want to acquire a mandate for Enterprise
Architecture adoption from top-management,
explain Common EA Benefits.
R2 If you want to acquire a mandate for Enterprise
Architecture adoption from top-management in a
situation where manager’s
view to EA is more business oriented,
rating of the organisation’s EA maturity is
low, or EA experience is low, explain
Alignment Specific Benefits.
R3 If you want to acquire a mandate for Enterprise
Architecture adoption from top-management in a
situation where manager’s
EA experience is high,
perception of EA complexity is low, or
current EA authority is low, explain Planned
Vision Specific Benefits.
R4 If you want to acquire a mandate for Enterprise
Architecture adoption from top-management in a
situation where manager’s
current EA authority is high, explain Decision
Making Specific Benefits.
R5 If you want to improve organisational learning
during EA adoption in a situation where
EA challenges the current organisational
learning, use Transformational Leadership
Style. Otherwise use Transactional
Leadership Style.
R6 If you want to improve EA adoption, use Coercive
Organisational Pressure.
Figure 5: Improved EA Adoption Process.
The process of explaining EA benefits can be seen
in Figure 6. This process has two actors, the EA
responsible and Manager. The manager refers to the
manager or executive whose support to EA adoption
is seen as important.
The first task of the process is to explain common
EA benefits, such as alignment of business and IT.
Next task is to assess manager’s views to EA in terms
of EA business orientation, organisation’s EA
maturity, EA experience, perception of EA’s
complexity, and current EA authority. Based on the
Acquire
Mandate
Start
End
Got
mandate?
Organise EA
training
Conduct EA
Adoption
Yes No
Explain EA
Benefits
ICEIS 2016 - 18th International Conference on Enterprise Information Systems
512
assessments, one should explain the more specific EA
benefits accordingly. For example if the manager’s
EA experience is low, one should explain the benefits
specific to alignment, such as increased operational
effectiveness and process improvements.
The process of providing EA training can be seen
Figure 7. This process has also two actors, EA
responsible and Employees, which represents
organisation’s personnel. First task is to assess
organisation’s current learning stock, i.e. what is
organisation’s current knowledge, know-how, and
values related to Enterprise Architecture. As we are in
the adoption phase, the level of EA specific knowledge
is ought to be low, but one should assess capabilities and
practices such as project management, change
management, and internal communication. Second task
is to assess employee’s learning stock. Based on these
two learning stock assessments, one should choose a
proper leadership style. If EA adoption challenges
institutionalised learning, i.e. it is different than status
quo, one should choose to use transformational
leadership style. If the learning does not challenge
institutionalised learning, one should choose to use
transactional leadership style. By using the chosen
leadership style, next task is to promote learning
accordingly. Next task is to provide EA learning based
on assessments of current learning stocks. The last task
is to use coercive organisational pressure.
3.6 Evaluation
Purpose of the evaluation of our Enterprise
Architecture Adoption Method (EAAM) is to assess
whether it has the intended affect. The evaluation
design follows the guidelines by Venable et al.
(2012). Target of the evaluation is the product,
EAAM, and evaluation takes place ex-post. The
audience of EAAM is mainly EA responsible, i.e., EA
champions, project managers, EA architects, etc.
Delphi method was selected as an evaluation
method. For the evalution, a panel of top Finnish EA
experts was carefully selected from both industry and
academia. Panel consisted of 11 members of different
roles; professors (2), CIOs (3), consultants (2), EA
architects (2), and development managers/directors
(2). Evaluation consists of three rounds.
For the first round, using open-ended questions,
experts were asked to read the EAAM method
description and compare it to the traditional adoption
method. For the second round, first round answers
(n=31) were transformed to claims and sent back to
experts for rating (disagree-neutral-agree). The scale
(-3,-2,-1,0,1,2,3) was formed so that it could be
treated as an interval scale as defined by Stevens
(1946) which allowed us to calculate mean and
standard deviations. For the third round, claims were
sent to experts for rating including the average
opinion of the panel. This allowed experts to re-assess
their opinions to each claim.
The purpose of the evaluation is to have an
unanimous opinion of the experts about EAAM. Thus
the interest lies in the claims having a high mean and
low standard deviation. Claims were ordered by their
z-scores calculated with the formula z=(x-µ)/σ
Figure 6: Explain EA Benefits Process.
Figure 7: Organise EA Training Process.
Explain
Common EA
Benefits
Start
End
Yes
EA Responsible
Assess
Managers’
Views to EA
EA
business
oriented?
Explain alignment benefits
Low EA
maturity?
Low EA
experience?
Yes Yes
Manager
Yes
High EA
experience?
Explain planned vision benefits
Low EA
complexity?
Yes
Low EA
authority?
Yes
High EA
authority?
Yes
Explain decision
making benefits
Assess
organisation’s
learning stock
Start
EA Responsible
EA challenges
institutionalised
knowledge?
Yes
Employee
Assess
employee’s
learning stock
Use
transformational
leadership style
Use transactional
leadership style
No
End
Promote
training
Provide EA
training
Use coersive
organisational
pressure
Mitigating Enterprise Architecture Adoption Challenges - Improved EA Adoption Method
513
where x is the mean value of the particular claim, µ is
0 (the centre of the scale), and σ is the standard
deviation of the particular claim. The higher the z-
score is, the more unanimous are the experts. To
include only the most unanimous claims, a critical z-
value for 0.95 significance was used as a threshold.
The critical value for 0.95 is 1.65 as calculated by
Excel 2007 NORMSINV function. Claims with the z-
score less than 1.65 are thus rejected, which leaves us
16 statements of EAAM seen in Table 3.
Table 3: Evaluation Statements.
z Statement
5.33 Considered and appropriate leadership style
helps in adoption because it is all about changing
the way to perform development.
4.64 Benefits of the adoption and the temporal
nature of the resulting extra work is understood
b
etter, because the benefits are communicated using
the target group’s comprehension and point of view.
3.77 The meaning of the top-management’s own
example for the organisation is becoming more
aware, because by the commitment of the top-
management also the rest of the organisation is
obligated to the EA adoption.
3.33 IM department's estimates of change targets are
improved, because the anticipation of changes are
improved and visualised.
2.83 The average of organisation's individuals'
willingness to change will change to more positive,
because the communication of benefits increases
the formation of positive image and the
acquirement the mandate from top-management.
2.67 The reasons for actions will be communicated.
2.67 Top-managements support to EA as a
continuous part of organisation’s normal
management and operational development
increases, because the recognition of the purpose
and justification of EA-work, and communication
of benefits, builds the foundation to acquire the
mandate of top-management.
2.36 The total development of organisational
knowledge would be improved in general, because
also other actors beside the top-management are
taken into account.
2.36 The leadership point of view is correct because
the communication of EA is shaped according to
the target group.
2.13 Setting the target and objectives of the adoption
can be performed faster and in managed manner
because the participants has a common picture of
concepts, objectives, and methods before the actual
execution phase.
2.04 The commitment and motivation to the
adoption increases, because the understanding of
reasons and objectives of EA increases.
z Statement
1.85 Effects to the quality of results and to
communicating them are positive, because the
meaning of broad-enough knowledge is
emphasised.
1.76 Documentation of QA system is improved,
because method has a positive effect in the creation
of basic documentation
1.76 Improves commitments and possibilities to
acquire the mandate, because the person responsible
for adoption is helped to improve targeting and
content of the communication, and to considering
the appropriate influencing methods and
approaches.
1.76 Definitions of the roles and tasks are naturally
forming according to the target, because the
communication using the language of the target
group affects the understanding of the benefits of
each group.
1.67
Securing of top-management’s commitment to
adoption of EA and similar concepts increases,
because the adoption is strongly based on top-
management’s commitment and communication of
the adoption.
4 DISCUSSION
As stated in the problem definition, the purpose of the
EAAM is to improve the traditional EA adoption
process to minimise the effects of lack of
understanding EA concepts. For this purpose, EAAM
introduced two sub-processes: Explain EA benefits
and Organise EA learning.
Goal of the Explain EA benefits process is to
increase the likelihood of getting a mandate from top-
management for EA adoption. This is achieved by
explaining EA benefits based on each manager’s
characteristics. Experts’ statements supports
achievement of this goal strongly, as most of the
statements are related to this process. This also
indicates the importance of securing top-management
mandate.
Goal of the Organise EA learning process is to
increase the understanding of EA concepts. This is
achieved by assessing the current learning stock and
by providing appropriate training with a help of
appropriate leadership style. Experts’ statements
supports also achievement of this goal.
According to March and Smith (1995, p. 261)
“Evaluation of methods considers operationality (the
ability to perform the intended task or the ability of
humans to effectively use the method if it is not
algorithmic), efficiency, generality, and ease of use”.
The first two criteria, operationality and efficiency is
evaluated above; EAAM can be used to perform
ICEIS 2016 - 18th International Conference on Enterprise Information Systems
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intended task (e.g., adopt EA in an organisation) and
it is efficient. The last two criteria, generality and ease
of use, can be evaluated only by applying EAAM in
other settings.
We cannot be argued that EAAM would be the
best alternative solution to the traditional EA
adoption method. However, as demonstrated in
previous section, it can be argued that EAAM is better
than the traditional EA adoption method.
4.1 Limitations and Future Work
As with all research this research is not without
limitations. EAAM was evaluated with a panel of EA
experts utilising the Delphi method. Therefore the
first direction for future work is to evaluate it in a real-
life setting by instantiation. The Canonical Action
Research (CAR) by Davison et al. (2004) can be
utilised as a research method during the instantiation.
As suggested by Venkatesh et al. (2003), ease-of-use
is important. In this paper, the ease-of-use of EAAM
was not assessed. Therefore, the second direction for
future research is to assess EAAM’s ease-of-use in a
real-life setting.
4.2 Conclusions
The EAAM method emphasises the importance of
acquiring the mandate for EA adoption from the top-
management and the importance of a proper EA
training. EAAM helps in acquiring the mandate by
formulating the argumentation of EA benefits
according to the individual’s interests. Moreover,
EAAM helps in EA training by providing directions
in choosing a proper leadership style to promote EA
training. Thus by following EAAM, organisations
can minimise the effects of the lack of EA knowledge.
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