Smart City Development: Positioning Citizens in the Service Life
Cycle (Citizens as Primary Customer)
Priyanka Singh
1a
, Fiona Lynch
2b
and Markus Helfert
1c
1
School of Business, Maynooth University, Maynooth, Co. Kildare, Ireland
2
School of Science & Computing, Waterford Institute of Technology (WIT), Waterford, Ireland
Keywords: Smart City, Citizens, Service Lifecycle.
Abstract: There has been an enormous discussion around involving the citizens in smart city design and development.
However most of the papers discussed citizen’s involvement and their feedback at the initial level of the
service design where they intend to support citizen’s ideas with the help of methodologies, tools, templates,
online platforms such e-participation, m-gov etc. Nevertheless, there are very few articles which discuss the
impact of citizen’s feedback after the deployment of the services. With this systematic literature review we
highlight that for the successful smart city development, there is a requirement to obtain citizen’s feedback
not only during the initial stages of the service design and planning but also after the deployment of the
services in order to recognize if their feedback really had any implication in the actual design process; and if
the services are working as they were planned initially with the feedback of the citizens during the initial
phases of the service design process.
1 INTRODUCTION
A smart sustainable city has been considered as an
innovative city which utilizes information and
communication technologies (ICTs) along with other
resources in order to improve quality of life,
proficiency of services and urban operations, while
making sure that the present and future generation
requirements are met effectively (Mohanty, Choppali,
& Kougianos, 2016). Hollands, (2008) emphasise
that to empower environmental, social, economic,
and cultural development, smart cities should be
beyond the practise of ICT. Existing literature seems
to be biased towards solving the technical problems
and ignoring the existence of non-technical ones
which involve management, policies, citizens and
creating a void in the field (Habibzadeh et al., 2019;
Nam & Pardo, 2011). One of the non-technical
problems is the negligence of citizen’s requirement,
at the price of strategic and technological
development which has been considered as a critical
element for developing a successful smart city
(Heaton & Parlikad, 2019). Customer is commonly
a
https://orcid.org/0000-0001-6182-6111
b
https://orcid.org/0000-0001-6546-6408
c
https://orcid.org/0000-0002-7558-5926
believed to be an essential component of successful
smart services, however it has not gained enough
attention in research of Information System literature
(Dreyer et al., 2019). In order to bring any change in
an organization for developing smart systems, it must
be deliberated from a socio-technical viewpoint
(Bednar & Welch, 2019). Therefore, when
organizations undertake smart initiatives, a socio-
technical perspective is desired in order to address
new challenges for service providers and enterprises
(Ekman, Röndell, & Yang, 2019; Bednar & Welch,
2019). Conversely, the impact of social factor has not
been investigated enough in smart city projects, for
instance in Northern Asia, Songdo, has been
criticized for no or minimal public participation
(Bouzguenda, Alalouch and Fava, 2019). Therefore,
there is a requirement to consider urban issues beyond
technological innovation (Yigitcanlar, Foth, Sabatini-
marques, & Ioppolo, 2019). This study has selected
ITIL framework for analysing the involvement of
citizens in smart city development. Its phases are
represented as strategy, design, transition, operational,
and improvement which are applicable in the
112
Singh, P., Lynch, F. and Helfert, M.
Smart City Development: Positioning Citizens in the Service Life Cycle (Citizens as Primary Customer).
DOI: 10.5220/0010108101120119
In Proceedings of the 4th International Conference on Computer-Human Interaction Research and Applications (CHIRA 2020), pages 112-119
ISBN: 978-989-758-480-0
Copyright
c
2020 by SCITEPRESS Science and Technology Publications, Lda. All rights reserved
perspective of smart city development as well.
Existing literature predominantly discuss the
contribution of citizens in smart city services at initial
level of the smart city projects, however this study
argues that discussing their involvement only at the
initial stages won’t make the services successful until
we have paid equal attention to all the phases of the
services from the citizen’s viewpoint. This research
highlights that most of the studies have considered
citizens during the design and planning phases of the
services, whereas this study emphasises that the
consideration of the citizens in smart city design and
development should be beyond that and require
approaches which can address the challenges from
citizen’s perceptive by considering their feedback
after the deployment as well for providing effective
services to the citizens. This remaining part of the
paper is structured as follows: In section 2 we
describe the methodology applied to perform the
systematic literature review, Sect. 3 provides the
detail of literature review by positioning the citizen’s
contribution in the service lifecycle of the ITIL
framework. In Sect. 4, the consideration of citizens as
primary customer has been discussed. Finally, Sect. 5
sum up the contributions of the paper and
forthcoming work of the research.
2 LITERATURE REVIEW
METHODOLOGY
This study has conducted a systematic literature
review in order to investigate how can citizens
contribute in design of services in smart cities? This
study has adopted a methodology comprising a three-
stage procedure as discussed by Yigitcanlar et al.,
(2019, p.352). First stage is: Planning stage which
defines objectives and review procedure for a
systematic review. Second stage is: Review stage
comprising descriptive and organisational analysis.
The third stage is: Reporting and dissemination stage
containing analysis and synthesis of the results based
on the established objectives. The research aim was
to investigate the contribution of citizens in the design
of services and to explore the state of art with the aim
of identifying the studies which tried to provide
methods and approaches for achieving this aim. The
inclusion conditions were set as academic journal
articles accessible online in full-text that are
appropriate to address the research question. The
search was conducted using the Scopus and
Springerlink databases. Initially, total 145 articles
were received. After assessing the abstracts against
the research aim, this number was taken down to 24
articles.
3 LITERATURE REVIEW
This section emphasises the importance of citizen’s
participation in design and development of smart city
services based on the various phases of ITIL
framework that has been adopted from (Dreyer et al.,
2019). The Information Technology Infrastructure
Library (ITIL) framework has been selected for the
analysis as it has been recognised adequate for
services which are quality based and use information
technology (Dreyer et al., 2019). Also, the ITIL
phases help in progressing from concept to
improvement during the service life cycle phase.
Thus, the focus of this research is to understand how
the feedback from citizens can further result in the
improvement of the services by analysing their role in
the different phases of the service life cycle.
Therefore, this framework is considered adequate to
investigate citizen’s involvement from the
perspective of adopted framework and to classify the
existing literature among those life cycle phases. The
service lifecycle consists of five phases as defined in
(“ITIL: Key Concepts and Summary,” 2020). In the
first phase, the process objective is defined based on
the requirements of the customer, a Service Strategy
(SS) is established, and the essential capabilities are
defined. We selected those articles which emphasise
the role of citizens in the strategy of the smart city
services and how they should be considered. The
second phase is Service Design (SD), which uses a
prebuilt strategy for designing the services. This
phase considers those articles that recommend an idea
of involving citizens in the design of the services. In
the Service Transition (ST) phase, the distribution of
the designed services is enclosed, those papers have
been considered which define the platforms and
technology which could be used as a way to obtain
citizen’s input and implementing the services
accordingly. The fourth phase is Service Operation
(SO) phase containing failure management,
maintenance, and the execution of processes and task.
Those publications have been discussed which
highlight how citizens can support in improving the
services by proving the information on any type of
service failure or maintenance related issues. The last
phase of the lifecycle is Continual Service
Improvement (CSI). Which is based on the learning
from the successes and failures of the past which are
key parameter to be considered in this phase, papers
which considered citizen’s inputs for further
Smart City Development: Positioning Citizens in the Service Life Cycle (Citizens as Primary Customer)
113
Table 1: Positioning Citizen’s Involvement in the Service
Lifecycle Phases.
References
Service Lifecycle Phases
SS SD ST SO CSI
(Wolff et al., 2020)
x
(Timeus, Vinaixa,
& Pardo-Bosch,
2020)
x
(Abella, Ortiz-De-
Urbina-Criado, &
De-Pablos-
Heredero, 2019)
x x
(Andreani et al.,
2019)
x
(Gupta, Chauhan,
& Jaiswal, 2019)
x
(Simonofski et al.,
2019)
x
(Johannes &
Snoeck, 2019)
x x x
(Rana et al., 2019)
x
(Brandt et al., 2018)
x
(Javed, Khan, &
McClatchey, 2018)
x
(Cabitza, Locoro, &
Batini, 2018)
x
(Abu-Tayeh,
Neumann, &
Stuermer, 2018)
x
(Okwechime,
Duncan, & Edgar,
2018)
x
(Marrone &
Hammerle, 2018)
x
(Weerakkody et al.,
2017)
x x
(Janssen et al.,
2017)
x
(Gagliardi et al.,
2017)
X
(Ludlow et al.,
2017)
x
(P. van Waart,
Mulder, & de Bont,
2016)
x
(Shareef et al.,
2016)
x
(Góngora & Bernal,
2015)
x
(Ojala et al., 2015)
x
(Solaimani,
Bouwman, & Itälä,
2015)
X
(Van der Graaf &
Veeckman, 2014)
x
Number of Articles
9 7 8 1 2
continual service improvement were categorized in
this phase. This classification is represented in the
Table 1 and it could be observed that the most of the
articles discussed the citizen’s involvement in service
strategy, design and transition phases. Nevertheless,
it is important to understand that for designing the
better quality of the services, further improvement in
the services based on the feedback provided has a
significance role in it which could further guide in
designing better quality of the services.
3.1 Service Strategy (SS)
Simonofski et al., (2019) described five context
factors as the smart city consideration, the drivers for
participation, the legal requirements and the citizens’
characteristics, and the degree of centralization,
which influence citizen participation strategies in
smart city development. For achieving people-centric
smart city transformations, it should consider diverse
needs of its citizens, and should be approached from
a transdisciplinary perspective (Brandt et al., 2018).
Though the technological components of smart cities
are included enough in the literature, the importance
of citizen’s role has often been abandoned (Johannes
& Snoeck, 2019). In this paper authors present a
framework for organising and evaluating citizen’s
participation, where it is highlighted that the citizens
can be considered in the decision based activities, and
can also learn to solve technical problems and could
contribute in public interest (Johannes & Snoeck,
2019). It has been pointed out by Marrone and
Hammerle, (2018) that citizens are not represented
well in discussions on smart cities, and it has been
recommended that future research should consider
citizens along with the other stakeholders of the smart
cities. Therefore, we argue that citizens should be
considered as primary customer of the servcies, and it
should be desgined as per their requirment. There are
31 barriers for the smart cities development discussed
by Rana et al., (2019), and they divided them into six
categories. One of the categories belongs to Social
(SOC) category of barriers and in that category lack
of citizen’s involvement is the top ranked.
Furthermore, it has been emphasised by the authors
that community engagement is an important aspect
for forecasting and executing smart cities projects
(Rana et al., 2019). Likewise, policy makers and
elected officials expect that the open data
accessibility through online government portals will
permit public engagement in policy making
(Weerakkody et al., 2017). To that end, a research has
been presented by Javed, Khan and
McClatchey,(2018) and an architecture has been
developed in the working of a provenance system for
policy process tracking. Which will benefit policy-
makers in terms of providing a system that can work
CHIRA 2020 - 4th International Conference on Computer-Human Interaction Research and Applications
114
in an ad-hoc and political environment of the policy-
making by considering citizen’s active participation
and multiple stakeholders’ involvement in the system
implementation. Moreover, another approach has
been discussed by Timeus, et al., (2020) using a
business model logic to design city business models
which can be applied in the planning phase of an
cohesive ICT city platform in order to evaluate the
value City Councils offer to the citizens. However, it
has been highlighted that it can only be used by city
council managers and does not comprise any other
kinds of stakeholders of the smart cities. Furthermore,
there is a requirement for evolving new bottom-up
tools with the aim of co-producing in engaging with
citizens (Ludlow et al., 2017). A major challenge for
governments is to design and implement innovative
strategies for collaboration and communication with
citizens, through technologies in order to achieve an
effective and efficient services (Góngora & Bernal,
2015).
3.2 Service Design (SD)
Despite the fact that Smart City(SC) projects
legitimise and improve the citizens ‘lives, their role in
SC development is ambiguous, and decisions on the
selection, implementation and deployment of smart
city services should be made according to the actual
needs of local citizens (Gupta et al., 2019). Many
times, smart cities do not meet their goals if the
citizens are not engaged in their design (Johannes &
Snoeck, 2019). One of the main objectives for smart
services is to address citizens’ concerns and their
need (Pourzolfaghar & Helfert, 2017). It has been
suggested by the authors that we should consider
citizens need as client requirement in the design
process of the services. Correspondingly, citizens
should not be treated as passive customers as they are
crucial stakeholders that can generate valuable ideas
(Johannes & Snoeck, 2019). Nevertheless, an
evolving problem is that there is a lack of suitable
tools which can support citizens in many parts of co-
design process (Wolff et al., 2020). To this end, a
typology with a set of design templates have been
discussed by the authors to enable citizens in
converting their ideas into technology applications
which can be utilised as an ideation implements
during the design process. These types of methods
and tools certainly assist in obtaining citizen’s ideas
and their inputs for designing the services, however
there is a lack of understanding how their ideas have
been implemented in actual design of services and if
those ideas really had any impact in improving the
quality of the services. On that note, a methodology
has been designed in order to improve smart city
services by recognising citizen’s expectations and
experiences, and utilising their feedback (Abella et
al., 2019). However, it has been highlighted by the
authors that methodology needs to be customized for
each service. Correspondingly, for the active
engagement of stakeholders in the ideation process
has been discussed by Andreani et al., (2019), where
authors presented a threefold design research model
which leads to the co-creation of proposals by sharing
a common design path among public authorities,
associations at different levels, private citizens, and
research centres. On the similar note, a participatory
approach has been discussed for prototyping future
cities that holds practice-oriented design research
accomplishments and aims for real-world impact
(Peter van Waart, Mulder, & de Bont, 2016).
However, it has been pointed that the main
concerning area in creating future smart city will be
scaling up of those practices and make them self-
sustaining. A design based research has been
discussed with the experience-driven approach
utilizing playful experience (PLEX) cards to create
concept ideas for smart city services which support
citizen’s idea generation (Ojala et al., 2015). This is
another approach suggested in the literature for
utilising and supporting citizen’s ideas for designing
the services based on user’s experience.
3.3 Service Transition (ST)
Public sector organizations have started to discover
ways to employ big data to provide smarter solutions
for cities, and trying to install and integrate this new
emerging technology big data to another fast pace and
comparatively new concept smart city (Okwechime et
al., 2018). The ndings reveal that organizations have
the capability to practise big data to rectify the
problems that cities are facing. Furthermore, with
open data, citizens and other stakeholders would be
able to contribute in the decision making process that
would enable the development of new solutions for
undertaking the urban issues. Nevertheless, a
noteworthy amount of the citizens are quiet not
behaviourally, technologically, psychologically, and
professionally ready and capable, and not even
prepared, to compact with the technologically
focused eGov system, which can be alleviated to
some extent through launching mobile-government
(mGov) systems (Shareef et al., 2016). However, it
has been stressed by the authors that there is a
discontinuation between prospective and real impact
of data resources on public, and according to its
current form, citizens are not able to use it for any
Smart City Development: Positioning Citizens in the Service Life Cycle (Citizens as Primary Customer)
115
significant purpose. Data-driven innovation can
impact the transformation of public sector systems
and can create societal benefits including reduced
pollution, less traffic jams, better energy efficiency,
novel applications to improve citizen experience
interacting online with government (Janssen et al.,
2017). Moreover, the incorporation of ICT in a city
can offer a new range of opportunities and can
transform the city with the assistance of citizen’s
participation by utilising the capability of
infrastructure and the open data (Johannes & Snoeck,
2019). Conversely, it is vital to note that the formats
of the open data, presentation and contents indicates
that most of the output does not consider the
impending positive impact that sharing huge amounts
of information would have for individual decision
making, citizens’ lives, and social welfare (Cabitza et
al., 2018). And to overcome this limitation authors
presented a methodology to analyse, excerpt and
assess features of possible value from the available
datasets in order to personalize suitable information
services according to the profiles and preferences of
citizens and taxpayers. Nonetheless, merely open data
cannot offer sufficient reasons for the engagement of
citizens which is crucial to establish a collaborative
and open governance system, and therefore it should
be elaborated appropriately, used and communicated
(Gagliardi et al., 2017). On this point, authors
proposed an integration of open data along with basic
explanations and imagining for local government to
form new and open services for communities and
citizens. Similarly, if custom-made tools are
provided, everyone in a society can play a
significance role in the development of the smart
cities where citizen’s life can probably be benefited
(Van der Graaf & Veeckman, 2014). In this paper,
authors provided the toolkit template which offers the
collaboration amongst numerous stakeholders, and
enables modalities of civic engagement guided by
design space and design capabilities.
3.4 Service Operation (SO)
In this phase of the framework those papers have been
discussed which highlight how citizens can support in
improving the services by proving the information on
any type of service failure or maintenance related
issues. There was only one article found which
emphasized how citizens assisted in identifying the
operational issue related to the infrastructure of the
city by using an online application. To that end, Abu-
Tayeh, et al., (2018) examined the stronger drivers of
citizen reporting engagement. For which the authors
observed sample of users from the mobile application
‘‘Zurich as good as new’’ in Switzerland, that enables
citizens to report damages and other issues related
with the city’s infrastructure. The findings suggest
that the self-concern and other-orientation stimulate
citizens to voluntary support government, yet self-
concern is a slightly stronger driver. With this
example, it can be observed that how citizens could
assist in further improving the services at
infrastructure level, therefore the focus should also be
given to capture their inputs at the operational level
as well in order to rectify the issues quickly and
provide solutions accordingly.
3.5 Continual Service Improvement
(CSI)
Continual service improvement is an important part
of the framework which focus on further improving
the services based on past successes and failures. It
would be vital to consider this aspect for smart cities
as well in order to provide better quality of the
services. In this phase, those papers have been
discussed which considered citizen’s/end user’s
inputs for continual service improvement. The
Independent Living Project (ILP) and Home-based
senior care (HSC) smart living services are
specifically designed for elderly with the goal of
improving independent living in Finland and China
(Solaimani et al., 2015); and it is indicated that with
the integration of an information flow amid various
service providers and customers, a rich quality of user
behaviour data can be generated, which can be used
to further improve the services. Likewise, it has been
highlighted by Sofiyabadi, Kolahi, &
Valmohammadi, (2016) that the dissatisfactory
services can endure having outstanding KPIs but
many aggravated users. Once actions are
implemented, monitoring has to be carried out to
determine if the actual impact varies from the
anticipated impact in the servcies from the user’s
perespective (Abella et al., 2019). In order to achieve
it, authors offers a methodology that provides an
approach to comprehend the interaction among
citizens and services in order to improve the design of
smart cities by conisdering their feedback for
continual improvement.
4 CITIZENS AS PRIMARY
CUSTOMER
Smart cities practices should be surrounded in all
aspects of city governance which also needs smart
CHIRA 2020 - 4th International Conference on Computer-Human Interaction Research and Applications
116
citizens (Janssen et al. 2015). It was even found that
the impact of ICT on quality of citizen’s life and
urban development is unclear (Nicolas, Kim, & Chi,
2020). Smart sustainable city need to bridge the gaps
among sustainability, social sustainability, digital
public participation, and community engagement
(Bouzguenda, Alalouch, & Fava, 2019). Researchers
argued that rather than just being focused on
technology or infrastructure, it is important for SC
planners to underline more on the requirements of
people as their necessities mostly influence and shape
the environment (de Lange and de Waal 2013;
Schaffers et al., 2011; Komninos, Pallot, & Schaffers,
2013 cited in Gupta, Chauhan, & Jaiswal, 2019). For
achieving people-centric smart city transformations,
it should consider diverse needs of its citizens, and
should be approached from a transdisciplinary
perspective (Brandt, 2018). Citizens’ participation in
the planning and decision process can augment the
abilities and functionalities of the government for
development of the sustainable cities (Kumar, Singh,
Gupta, & Madaan, 2018). Correspondingly, it has
been pointed out by Marrone and Hammerle, (2018)
that citizens did not get enough importance in
discussions of smart cities and they should be
included along with the other stakeholders of the city.
Therefore, this research argues that citizens should be
considered as a primary customer of the servcies, and
services should be desgined as per their requirment
and the feedback for desiging effective services
which should not be restricted to only intial stages of
the smart city devlopment.
5 CONCLUSION AND FUTURE
WORK
Systems should be assessed through citizens’ past
experience and their level of expectations, and
therefore there is a requirement for a constant
evaluation approach for enhancing the values from
information and services in e-Government systems
(Alruwaie, El-Haddadeh, & Weerakkody, 2020).
However, with this study it has been highlighted that
there are very limited studies which provide guidance
for designing and evaluating the systems based on the
citizen’s feedback during the later stages of the design
process in order to offer better experience to the
citizens. The research aim was to identify the role of
citizens in the design of services and to position their
involvement in the service life cycle of the ITIL
framework. The intension behind positioning them in
the service life was to classify the existing literature
which discussed the role of citizens in smart city
development and to understand at which level the
existing literature is discussing their involvement.
The results highlight that the existing literature is
more inclined towards the initial stages of smart city
development where they intend to support the
citizen’s ideas in planning and design phases of the
services. However, with this research it has been
emphasised that for successful smart city
development it is vital to consider their feedback not
only during the initial stages of service design, but at
the same time after the deployment of the services.
Which would eventually assist in evaluating the
quality and performance of the services from the
citizen’s viewpoint. There are platforms which
support their feedback in smart city development,
though it is not well understood from the literature
how those feedbacks are utilised in order to make any
improvement to the service. Therefore, with this
study it has been underlined that the focus should also
be given to validate the effectiveness of the services
in terms of quality from the perspective of citizen’s
feedback and their experiences which could be
obtained via various online or offline platforms as
discussed in the literature during the later stages of
the service design process. In addition to the research
question elevated in this paper, our perspective
research will focus on how to utilise the citizen’s
feedback after the deployment of the services in order
to provide effective services to the citizens which
meet the citizen’s concerns and the quality factors.
ACKNOWLEDGEMENTS
This work was supported with the financial support
of the Science Foundation Ireland grant 13/RC/2094
and co-funded under the European Regional
Development Fund through the Southern & Eastern
Regional Operational Programme to Lero - the Irish
Software Research Centre (www.lero.ie).
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