Adaption Agile Project Management Methodology in Alteration and

Addition Work: Study Case 105 Years Hotel Doulos Phos

Prastiwo Anggoro

Project Manager PT CSK Insulation Engineering.

Keywords: Complexity, 105 Years, Ship, Ship Hotel, S Curve

Abstract: One of aspects plays key important to deliver successful of projects is Project Management. More than 75%

project failed due to the complexity in of the project which are determines how the work should be done and

what the best methodology to implemented. Science and Engineering has been changes from industry 1.0

when the discovery of the steam engine to industry 4.0 as marked as an artificial intelligent engine.

Construction of Hotel Ships that have been more than 105 years old (sailing over the world), required

combination project management methodology to create shipbuilding into an onshore hotel with additional

rooms and other supporting facilities such as reclamation land, swimming pools, massage rooms, Carpark.

Located in Bintan - Lagoi, the application of agile methodology into project implementation becomes

important to break the deadlock in work methods that result in deviations in the S-Curve. Daily monitoring

into work sub-items with analysis per hotel room becomes an important milestone to raise the actual S-curve

close to the S-curve plan.

1 INTRODUCTION

1.1 Background

PT CSK Insulation Engineering, as integrated EPC

contractor, specializes services provision of

mechanical & electrical installation, including

insulation and architectural, and construction for

commercial building awarded HVAC, Fire Protection

System, and Plumbing A&A Doulos Phos Hotel. MV

Doulos is a retired cruise ship, the ship has previously

been known as the SS Medina ordered 1913 and

launched 1914 (two years after legendary Titanic ship

was sinking in the North Atlantic Ocean). As-built

weight around 5,426 Gross register tonnage and

conversion into hotel weight raise to 6,818 Gross

tonnage.

Holding the Guinness World Records as The

“World’s Oldest Active Ocean Going Passenger

Ship”, in 2009 end of cruising service and become

scrap ship at dry dock Singapore. Until 2010, MV

Doulos had new owner Mr. Eric Shaw director and

chief executive of BizNaz Resources International Pte

Ltd in Singapore. She renamed as Doulos Phos means

Servant of Light and converting to a luxury hotel. In

2015, with the budget around USD $25 Million,

construction of hotel resort started in reclamation land

around 2,16 acre and consist of 104 rooms, swimming

pools, Jet Spa, Beach Club, Massage cabin,

Amphitheatre, Piano Lounge, and Restaurant.

Project start in august 2017 and planned to be

finished in December 2018. Consist of two area

which are External area and Internal Area. Sequence

of works from external area (exterior phase) and in

parallel certain part of internal area (majority at 1st

floor and Corridor area) , last part is room area

including finishing works called as interior phase. In

first 6 month progress running as per plan (S – Curve),

each progress controlled using weekly plan, and

second 6 month progress running more slowly and

create gap at S- Curve.

The complexity occurred at Alteration and

Addition works of Doulos Phos hotel project when

progress reach interior phase. Each room was unique,

there are no similar rooms within 104 rooms,

decoration, bed location, furniture arrangement, and

even utilities at toilet . Because the interior rooms

perception of owner, consultant and contractor is not

in same line, makes progress even worse.

Projects stop almost more than 3-month, cause

delay, standby workers and increase stress constraint.

As Project manager, reverse project management

methodology needs to enforce. One of project

328

Anggoro, P.

Adaption Agile Project Management Methodology in Alteration and Addition Work: Study Case 105 Years Hotel Doulos Phos.

DOI: 10.5220/0010357303280330

In Proceedings of the 2nd International Conference on Applied Economics and Social Science (ICAESS 2020) - Shaping a Better Future Through Sustainable Technology, pages 328-330

ISBN: 978-989-758-517-3

management methodology called Agile management

means adaptive and developing solutions through the

collaborative effort.

1.2 Methodology

Project management institute introduces PM BOK

(project management body of knowledge) covered 5

processes, 10 knowledge area and 47 ITTO (Inputs,

Tools and Techniques, Outputs). Project schedule

controlled by S-Curve, which contains the percentage

each sub-items. Percentage of sub-items calculated

from the value of cost divide by overall cost. Each

works constructed by sequence and distributed as

Waterfall diagram. Using Empirical process (finish to

start concept), Time Cost and Quality described as

Triangle Line.

Agile management comes with defined process

with the stages consist of Envision, Speculate,

Explore, adapt and Close. Envision consist of Project

chapter, Team collaboration tools and Team Norms.

This is the foundation of agility. Triangle proses

Speculate, Explore and adapt are routine activities

described as a sprint. Retrospectives will be the end

of agility stage, this is called as Close stage

1.3 Problems

There are two main issues as described below:

a) Converting process from water fall to agile

b) Agile adaptation into ongoing projects

2 ANALYSIS

2.1 Type of Research

This study uses qualitative and quantitative research.

Qualitative data aim to understanding behavior of

workers and the reason that govern such behavior.

Quantitative data examine to statistical analysis of S-

curve progress.

2.2 Data-Data Collected

a. Duration: 2017 until 2019

b. Budget: Rp. 13.583.899.550,00

c. Manpower:

 Indirect Cost: 1 Nos

 Direct cost: 15 workers

 Batam Team: 6 workers

 Tj Uban Team: 9 workers

d. Scope of Works:

e. Plumbing works

f. Sprinkler System

g. Exhaust System

h. AC VRV System

i. Supply Chain

j. Consumables

 Tj Uban Shop

 Batam Shop

 Main Materials

 Batam Shop

 Singapore Shop

k. Project Management

l. Water-Fall Methodology

m. Period: August 2017 - August 2018

n. Item of Works:

 60% of Plumbing works

 60 % of Sprinkler system

 70% of AC VRV system

 100% of Plumbing works at external area

 100% of Plumbing works at spa toilet

 100% of Plumbing works at Satay Club

toilet

 100% of Plumbing works for Rainwater

Pipe + Pantry club

 100% of Material Underground Hydrant

Pipe (BS SCH 40)

 100% of Plumbing Works at SPA

Cabana



0 % of Supply and Install AC di B Deck

 40% of Plumbing works at Semi Dining

Kitchen

 100% of Exhaust + FAD Di kitchen

 100% of AC at Boat Deck

 100% of Water chamber

 100% of Pump House

o. Agile Methodology

p. Period: December 2018 - Mei 2019

q. Item of Works:

r. 40% of Plumbing works

 40 % of Sprinkler system

 30% of AC VRV system

 0% of Plumbing works at external area

 0% of Plumbing works at spa toilet

 0% of Plumbing works at Satay Club

toilet

 0% of Plumbing works for Rainwater

Pipe + Pantry club

 0% of Material Underground Hydrant

Pipe (BS SCH 40)

 0% of Plumbing Works at SPA Cabana

 100 % of Supply and Install AC di B

Deck

Adaption Agile Project Management Methodology in Alteration and Addition Work: Study Case 105 Years Hotel Doulos Phos

329

 60% of Plumbing works at Semi Dining

Kitchen

 0% of Exhaust + FAD Di kitchen

 0% of AC at Boat Deck

 0% of Water chamber

 0% of Pump House

Figure 1.

3 CONCLUSIONS

An idle time occurred due to lack of coordination and

complexity in each room, the progress of works going

slow within 4-month cause manpower cost and gap of

S-Curve plan and actual wider. Agile methodology

creates a unique spring for each event, which is each

event consist of multiple teams. The converting from

waterfall to agility need commitment all stakeholder

and 4 basic monitoring control should adopt it daily

basis. As Project Manager identify the problems, find

the ways to solve it, change it the ways to do so and

even create a reverse methodology to meet the

triangle of project goals

REFERENCES

Mc Connell Dowell. 2015. Doulos Phos Maritime Lifestyle

Destination M&E Above Ground Fitout Works

Package Specification. Singapore.

Project Management Institute. 2017. Project Management

Body of Knowledge 6 th Edition. PMI

Elaine Pulalos and Robert B. Kaiser. 2020. To Build an

Agile Team, Commit to Organizational StaTeam,

Harvard Business School Publishing Corporation

Linkedln. 2018. Become an agile project manager.

Linkedln learning

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