Design and Management of an Objective Structured Clinical
Examination using the SIMUportfolio Platform
Matěj Karolyi
1,2,3
, Jakub Ščavnický
1,2
, Petra Růžičková
1,2
, Lenka Šnajdrová
1,2
and Martin Komenda
1,2
1
Institute of Biostatistics and Analyses, Faculty of Medicine, Masaryk University, Brno, Czech Republic
2
Simulation Centre, Faculty of Medicine, Masaryk University, Brno, Czech Republic
3
Faculty of Informatics, Masaryk University, Brno, Czech Republic
Keywords: Medical, Curriculum, OSCE, Software Development, Web-based Platform.
Abstract: An objective structured clinical examination (OSCE) is a modern and effective way of examination and
evaluation of students in terms of clinical practice. Despite its high demands as regards both staff and time, it
is certainly worthwhile to test students’ skills in this way, and the Faculty of Medicine of the Masaryk
University is currently aiming to introduce this modern examination method. Apart from a proper training of
employees responsible for the preparation and the process itself of the examinations, much effort has also
been made to develop the faculty’s own platform which will provide support in various stages of OSCE. The
SIMUportfolio is an online platform which, among others, integrates curriculum description, study materials
and functions serving to define OSCE stations and examinations, their field evaluation as well as a module
summing up the students’ results. In this paper, we have described our motivation for the platform
development in the context of a simulation centre which is currently under construction, the platform’s
maintenance and further development. Furthermore, we have presented the finished components of the
platform, which have been designed in accordance with processes occurring during an OSCE.
1 INTRODUCTION
Nowadays, with modern information and
communications technology (ICT) making it possible
to take up new challenges not only in the domain of
education of medical and healthcare disciplines,
many methodical, pedagogical and technological
innovations have emerged. Visionaries and bearers of
progressive strategies have been trying – often very
systematically and deliberately – to incorporate these
elements into the very complicated process of
preparation, planning and implementation of the
teaching itself. Teaching methods based on scenarios,
carried out as problem-based learning (PBL) and
team-based learning (TBL), are undoubtedly among
the most frequently accepted strategies. In fact, the
employment of virtual scenarios can significantly
facilitate the understanding of various topics
contained in a curriculum and connect the study of
medicine to verified and functional paradigms from
clinical practice (Berman et al., 2016; Core et al.,
2016; Rajputh, Rajabalee and Santally, 2019). Apart
from the above-mentioned implementation of new
pedagogical strategies, we must not forget about tools
and methods of students’ evaluation. An objective
structured clinical examination (OSCE) is the gold
standard in the evaluation of complex clinical skills
(Harden, 1988). This way of examination, however,
is rather time-consuming in terms of both preparation
and implementation itself; therefore, authors of this
paper considered whether it would be possible to
automate steps that accompany an OSCE from its
very beginning to the final results. The exploratory
question is whether it is possible to make an effective
use of available ICT and to design an online solution
which would provide an OSCE support to be
employed across study programmes of the Faculty of
Medicine of the Masaryk University in Brno, Czech
Republic.
1.1 Objective Structured Clinical
Examination
An objective structured clinical examination (OSCE)
is a modern way of evaluation of students of
healthcare disciplines, which has been gradually
implemented into teaching at the Faculty of Medicine
of the Masaryk University, as part of its SIMU
Karolyi, M., Š
ˇ
cavnický, J., R˚uži
ˇ
cková, P., Šnajdrová, L. and Komenda, M.
Design and Management of an Objective Structured Clinical Examination using the SIMUportfolio Platform.
DOI: 10.5220/0009570102690276
In Proceedings of the 12th International Conference on Computer Supported Education (CSEDU 2020) - Volume 1, pages 269-276
ISBN: 978-989-758-417-6
Copyright
c
2020 by SCITEPRESS – Science and Technology Publications, Lda. All rights reserved
269
(Simulation Centre) activities. This way of
examination features the following key
characteristics:
Objectivity – all students pass through the same
stations and the same situations, with the same
evaluation criteria.
Structuredness – each station involves a
specific task or an unambiguously defined
scenario.
Focus on Clinical Practice – students’
theoretical knowledge and practical skills are
evaluated according to standardised evaluation
criteria, which are based either on either
examiner’s questions or a predetermined correct
procedure leading to the solution of a given
problem.
An OSCE aims to verify the student’s clinical
knowledge and skills such as communication,
physical examination, performing procedures,
interpretation of results etc., and to provide an
objective and specific feedback to students. The
introduction of this new type of students’ evaluation
is not a trivial task for us, and we are trying to draw
inspiration from well-established systems. Staff
responsible for the correct running of OSCE
procedures have been trained in cooperation with
partner universities. We have made a concerted effort
to follow proven and time-tested procedures
(Skrzypek et al., 2017; Świerszcz et al., 2017;
Kowalski, Skowron and Nowakowski, 2019).
1.2 SIMUportfolio Integration
Platform
The integration platform SIMUportfolio has been
developed as an in-house project of the Faculty of
Medicine of the Masaryk University. This elaborate
and dynamic modular web-based system facilitates
orientation in the teaching process for students,
teachers as well as the faculty management and, most
of all, it is designed to make students’ knowledge and
skills more effective in clinical practice. Its main
objective is to systematically integrate available tools
for teaching support, which have been developed at
the faculty over the years and currently are among its
teaching cornerstones (Komenda and Karolyi, 2019).
Experience and knowledge obtained in the solution of
national and mainly international research projects
became the key aspect to influence the decision to
design and to develop our own solution instead of
adopting any of the existing ones. The most important
of those research projects are Akutne.cz
(https://www.akutne.cz/) (Štourač et al., 2013),
OPTIMED (https://opti.med.muni.cz/en/) (Komenda
et al., 2015), MEDCIN (https://medcin.iba.muni.cz/)
(Komenda et al., 2017), MERGER (Komenda et al.,
2018), TAME (http://www.tame-project.org/),
BCIME (https://www.upjs.sk/en/faculty-of-
medicine/bcime/home/) and SIMU
(https://www.med.muni.cz/simu/en) (Komenda and
Karolyi, 2019).
The entire system is based on curriculum
description, which makes it possible to define
teaching blocks in a parametric way (study
programme, medical discipline, course, learning unit,
learning outcome) in accordance with international
standards guaranteed by the MedBiquitous
association. We have succeeded to transform these
standards into a form that can be easily used in a
relational persistence layer of the platform, but still
can be transformed into the original XML schema
(Karolyi et al., 2020). Students and teachers can
subsequently use the filled-up database to search for
learning units together with their description,
keywords, learning outcomes and the form of final
examination. The search process in the Czech
language has been improved by adding elements of
morphological analysis (Karolyi, Ščavnický and
Komenda, 2018), leading to more relevant results
being provided to users’ queries. A direct link
between the curriculum and other components is
provided by individual modules, which cover specific
domains related to the teaching process.
Teaching activities provide support to guarantors
and teachers, with the objective to create
scenarios of learning units sequence in a
structured way. Depending on the chosen
pedagogical method (problem-based learning,
team-based learning, flipped classroom), the
author is invited to use a form containing
obligatory and optional blocks defining how the
teaching process should be led. The aim of this
process is to harmonise the taught topics
regardless of the teacher present on the
individual lesson.
Education portals associate recommended and
guaranteed study resources across external
platforms that have been used at the faculty.
Educational works, multimedia tools, e-learning
courses and virtual linear and branched scenarios
(virtual patients) can be subsequently easily
linked to various building blocks of the
curriculum. Students can then easily access all of
these materials from a single system.
CSEDU 2020 - 12th International Conference on Computer Supported Education
270
Warehouse management will provide well-
arranged records of supply of medical
equipment, spare parts and consumables needed
to run the simulation centre. Its interconnection
with courses, learning units and staffing
(teachers, technicians for interactive teaching,
suppliers) will provide a detailed overview of
teaching costs, the current status of stock and
orders.
The reporting module and the export module
process all information stored in the
SIMUportfolio database. Apart from the
possibility of downloading the data in a machine-
processable form, the SIMUportfolio also
features an interactive browser which scans
through the descriptions of individual study
programmes. Users of this module can view data
sets by employing various types of graphical
outputs and associated filters.
The OSCE module is intended for the
examinations’ guarantor to design and to plan all
stations, including the allocation of observers,
students and standardised patients. OSCEs can
be also used at the faculty to carry out formative
and summary evaluations.
1.3 ICT Support During OSCEs
Both the preparation and implementation of OSCE
require a considerable investment from the faculty,
including human resources and technical facilities.
The examination itself is always scheduled to be
carried out during a whole day, with an exact
arrangement of stations and exact times of individual
students entering those stations. The process of OSCE
preparation is rather complex for a guarantor who is
expected to design a given examination with all of its
parameters. Therefore, a question comes into
consideration whether the SIMUportfolio platform
could be used to support and to automate some parts
of this process. The suitable candidates are as follows:
Preparation of the station prototype, which can
be repeatedly recycled in several examinations.
Simple and systematic instructions for observers,
simulated patients as well as students, including
either printouts or electronic distribution of these
instructions.
Preselection of rooms suitable for OSCEs.
Planning the sequence of students accessing the
examination in order to avoid collisions.
Automated evaluation of examinations based on
students’ results at individual stations.
Archiving the examination results and
comparing them according to predefined
parameters.
The above-mentioned steps can be carried out
systematically, using an online tool. However, it is
important to perform all steps methodically, in a way
which would secure continuity with the entire concept
that is being introduced by the faculty in terms of this
new type of examination.
2 METHODS
Initiatives aimed at improvements in teaching by the
introduction of new pedagogical methods and modern
technologies are appearing with increasing
frequency. Making study materials available to
students in an electronic form is the cornerstone of
such initiatives. Other milestones, however, are more
complex and more difficult to achieve. In particular,
this might be the description of processes which
students and teachers at a given faculty must go
through, and which might often considerably
complicate either the study or the teaching process.
The development of a platform such as the
SIMUportfolio requires a long-term and active
involvement of all interested parties: faculty
management, guarantors, curriculum designers,
methodology specialists, teachers and, last but not
least, students. The result, in the form of a really
complex system, then becomes part of a bigger
whole, making a real sense in the environment where
it is continually developed and adapted to its purpose.
2.1 Simulation-based Teaching
The Simulation Centre (SIMU) of the Faculty of
Medicine of Masaryk University is one of the largest
and the most modern simulation centres in Central
Europe. SIMU represents a completely unique
teaching complex combining theoretical and practical
education, where a comprehensive spectrum of
simulation teaching methods is covered. The
innovation of selected medical study programmes
using advanced elements of simulation medicine into
regular teaching is the main mission of SIMU. The
adoption of methodological, pedagogical and
technical background is an essential prerequisite for
the following domains: (i) interactive clinical
training, (ii) development of study materials, (iii)
standardisation of teaching and its continuous
evaluation, (iv) implementation of objective
structured clinical examination (OSCE) and (v)
Design and Management of an Objective Structured Clinical Examination using the SIMUportfolio Platform
271
integration of modern ICT. SIMU also brings
methodologies for preparation, training and
implementation of virtual patients in clinical
medicine using simulation-based teaching in a form
of team-based and problem-based learning
paradigms. It helps to change the old-fashioned way
of teaching and move the clinical phase of medical
education from traditional classroom teaching
approaches to active learning using self-directed,
personalised and collaborative learning environments
(Blažková, Sellner and Štourač, 2017).
2.2 Computerisation of the OSCE
Process
The process of preparation, running and evaluation of
examinations based on this method is very complex.
The preparation itself consists of several steps that
might be iterative. Running must be effective and as
little as possible time-consuming for the OSCE
guarantor (i.e. the person planning the agenda,
managing the technical team and overseeing the
smooth running), for the teacher (i.e. an expert
preparing the scenario for a given station and acting
as the observer/evaluator) and for students
themselves. For these reasons, a web-based platform
seems to be an ideal solution, providing available
functionalities online. The resulting evaluation of a
student is compiled from evaluations from all stations
attended by that student. When designing the web-
based tool, we considered the following stages:
1. Creating a station, including the allocation of a
room as well as the assignment of observers,
simulated patients and students.
2. Carrying out the examination itself, with
evaluation recorded online into predefined forms
in real time.
3. Evaluation and analysis of results according to
stations attended by students, with the aim to
provide an instant feedback to students,
observers and the OSCE guarantor.
2.2.1 Identifying Roles During OSCE
In the entire life cycle of a specific evaluation via
OSCE, there are various roles with various rights and
competencies. These roles involve a designer, an
observer, a guarantor and, of course, a student.
An OSCE designer is responsible for the
preparation of scenario at an OSCE station,
which should be clearly linked to a selected part
of the curriculum (a course, a learning unit and
learning outcomes). A teacher actively involved
in the teaching process usually finds
himself/herself in this role.
An OSCE observer is responsible for the
running and evaluation of the examination itself.
During the examination, he/she observes the
student s reactions and records their
correctness into the platform, making it possible
for the examination to be evaluated later. This
role might be assigned to a teacher, a physician
or a specialist trained in this activity. Each station
at an OSCE requires at least one observer.
An OSCE guarantor oversees the entire process
of design, planning and evaluation. This person
can also monitor the whole process thanks to an
adapted view in the SIMUportfolio platform,
which involves up-to-date information on the
progress of students going through individual
stations, their results and time schedule of the
entire examination. This responsibility is
assigned to a specific person by the faculty
management. An OSCE guarantor must be well
acquainted with all OSCE issues, whereas the
faculty management must carefully consider the
capacities of its staff.
Students themselves are essential for the
examination, aiming to prove their knowledge of
medical procedures in specific situations. These
pieces of knowledge are thoroughly tested at
individual stations, and performance at a
predefined level must be demonstrated by
students at each of them, if they are to pass the
entire examination. Point limits must be set in a
way which reflects the importance, significance
and difficulty of each station in the context of the
entire examination.
2.2.2 Stages of an OSCE
An OSCE itself can be divided into three main stages.
The structure of these stages is more complicated and
can be further divided into partial stages.
The first stage is purely preparatory. The
responsible persons (OSCE designers) create station
prototypes or use already existing stations. Based on
these, an examination with planned stations in a
specific location and with a clearly defined sequence
of stations is subsequently created. The examination
date and start, together with the length of pauses
between student groups, are determined. Last but not
least, a set of students to be examined during an
OSCE day is assigned to each examination.
The second stage focuses on the running of the
examination which had been created in the previous
step. Individual stations of the planned examination
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272
are located either in several rooms specialised for
specific stations, or in a single room. During the
examination, observers are present at each station,
overseeing the entire procedure and evaluating the
student’s activity. A group of student rotates among
individual stations and the examination is finished at
the moment when all students have attended all
stations.
The last stage of an OSCE is dedicated to the
overall evaluation of the examination, which can be
done after the entire run is finished. At this stage, all
results of students who have attended all stations are
evaluated, and a feedback in terms of success is
provided to all participants. However, the
examination is not only evaluated from the students’
point of view, but also from the individual stations’
point of view, making it possible to evaluate the
overall success rate of all students at individual
stations.
2.3 Technologies Used in the
Development
The SIMUportfolio is an application built on the
modern PHP Symfony 4.4 framework
(https://symfony.com/) together with the Twig
template engine and the Doctrine ORM library for
object mapping. In terms of databases, the
PostgreSQL open-source object-relational database
system was used. Yarn was used to manage
dependencies on the frontend, and Composer was
used to manage backend dependencies for third-party
libraries. The Zurb Foundation framework, using the
jQuery library, was used to develop a responsive
frontend. The asset administration is dealt by the
webpack’s derivate so-called webpack-encore which
comes with the Symfony.
Various JavaScript libraries were used for the
purposes of individual modules, such as d3.js, NVD3
and Datatables (interactive visualisations of data), or
select2.js, sweetalert2.js, jstree.js and featherlight.js
(improvements in user experience).
A similar approach to the development of web-
based applications has proven successful to us in the
past, and a number of our projects have already been
running with similar technologies (Dušek et al., 2017;
Karolyi et al., 2017, 2019).
2.4 Pilot Runs
As part of the process of systematic innovation of
courses dedicated to first aid and propaedeutics, pilot
runs and testing runs of the platform have become the
key moments for the development of the
SIMUportfolio module aimed at the electronic
support for OSCEs. Having created a new description
of curriculum in the form of a set of learning units and
learning outcomes, teachers and guarantors have been
trying to find a suitable way of selecting topics to be
newly examined by the OSCE method. These pilot
runs have been extremely important for system
developers, who have thus obtained valuable
feedback from real users. Many iterations have
progressively led to new functionality and control
elements, aiming to optimise the final solution in
terms of both effectiveness and user experience.
Students themselves have also been involved in the
process, particularly during the setup of pilot OSCE
stations: in this way, teachers and OSCE guarantors
could see whether the planned stations are
manageable in the allocated time, and whether
observers are able to record their evaluations via the
SIMUportfolio platform.
3 RESULTS
The SIMUportfolio is a unique integration platform
which fully supports the entire life cycle of OSCEs. It
has been designed in a manner general enough to be
used not only by the Faculty of Medicine of the
Masaryk University, but in principle by any
institutions that would like to use the OSCE method.
A direct link to the curriculum is a key aspect; in other
words, topics described in the curriculum and
supplied with notes that they would be tested at
OSCEs are actually later examined by this method.
Everything is available online and stored in a
database, which means that various issues can be
traced back and analysed for the purpose of relevant
feedback and further improvements.
3.1 Stage-designed Modules
As we have already mentioned above, OSCEs at the
Faculty of Medicine of the Masaryk University can
be divided into three main stages: (i) design and
planning, (ii) running of the examination itself, (iii)
evaluation of the examination and providing results
(or feedback). These stages are reflected in the main
modules in the SIMUportfolio platform.
3.1.1 The “Sketch” Module
The “Sketch” module allows the OSCE designer to
define the stations and to plan the examinations.
Apart from basic information about the station, its
duration
and instructions for individual participants,
Design and Management of an Objective Structured Clinical Examination using the SIMUportfolio Platform
273
Figure 1: OSCE station and examination detail.
the designer also provides the contents of the itemised
form and milestones of the examination. The
individual items in the form can vary in terms of their
type as well as scores that can be obtained for a
correct answer. In the subsequent stage of planning
the examination, the created station will be assigned
to students for a specific date and time. The
calculation of student succession and arrival times is
performed automatically, in the application
background.
Figure 1 shows details of a station and an
examination that have been created inside the OSCE
“Sketch” module. Apart from basic administrative
data, there are also items such as the station’s form, a
list of students as well as instructions for participants
(observers, students and simulated patients).
3.1.2 The “Execute” Module
The “Execute” module has been designed with the
aim to be used by observers during the examination.
Even before the examination, the observers can use it
to go through the itemised form of the station and the
list of students. Observers can also see all planned
stations that have been assigned to given users (i.e.
students). Each planned station involves a list of
students in the order defined automatically by the
system, with allocated schedules of their participation
in that station.
After opening the station and starting the timer,
the observer can see an itemised form which
represents the scenario of a student’s passage through
the station. The observer watches the student and
records all of his/her actions into the form (e.g.
whether he/she did or did not perform a certain
procedure, or evaluate the procedure on the scale
from 1 to 5). All actions performed in the form are
recorded and saved into that station’s protocol. The
form is automatically saved every 20 seconds in order
to prevent data loss if connectivity was accidentally
lost.
The observer finishes his/her work with the OSCE
“Execute” module after all students have attended a
given station. The results are then available in the
OSCE “Report” module.
3.1.3 The “Report” Module
The OSCE “Report” module is the last component of
the entire OSCE module in the SIMUportfolio
platform. This environment has been primarily
intended for guarantors of courses, who are
responsible for the running of examinations as a
whole. After an examination is finished, its guarantor
can see its report (Figure 2), which sums up how
individual stations were attended and what are the
results of individual students. Detail of each station
can be opened, providing a protocol of completion,
i.e. the sequence of events that occurred in the
evaluation form during the examination.
Several criteria can be used to evaluate the
students, and these criteria can be defined before the
start of the examination. For example, the student
might be successful in a station if he/she carries out at
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274
Figure 2: OSCE Exam Report for guarantor of the course.
least 70% of procedures that are expected of him/her.
Additionally, the so-call critical points can be
defined: if these points are not met, the student will
be evaluated as unsuccessful. Note that OSCE
designers are responsible for the setup of evaluation
parameters. These designers should take into
consideration the student’s year, the difficulty of all
stations in the examination and possibly also other
factors.
Our plans for the future involve the extension of
the OSCE “Report” module so that it is available to
students who have passed at least one OSCE. In this
way, each student would be able to look at his/her
results at individual parts of the examinations (i.e.
stations). In some stages of the study, this form of
examination is not only intended for the student’s
evaluation, but also to provide feedback to that
student in terms of his/her clinical skills. It is
therefore worth considering whether the platform
should be ready to records comments provided by
observers (and possibly guarantors), which would
then be made available to students themselves.
4 CONCLUSION
The SIMUportfolio platform has been continually
maintained, developed and run at the Faculty of
Medicine of the Masaryk University. Its development
is linked to the SIMU+ project and it is envisaged to
be used particularly in the context of the Simulation
Centre (SIMU). Its employment in the teaching
process has been gradual: a larger number of teachers
and their topics have been progressively involved in
the OSCE process. Theoretical and practical issues
been conveniently solved thanks to the cooperation
with partner universities from abroad, which have
long-term experience in the domain of OSCE
implementation; valuable lessons have been learnt
and well-established principles have been further
developed. The implementation of OSCE will always
depend on the needs and facilities of a given
institution and it cannot be objectively evaluated
whether the resulting OSCE is better or worse than a
similar approach elsewhere. The evaluation solely
focuses on whether a given OSCE meets the
expectations and objectives defined by the faculty.
The platform sustainability is very good from the
technical point of view, most notably thanks to the
employed Symfony framework in its long-term
Design and Management of an Objective Structured Clinical Examination using the SIMUportfolio Platform
275
support version. The platform design and
development have been done by an in-house
development team, which can be considered as a
significant benefit in the long term. Future prospects
involve a number of ideas in terms of further
development of the platform. From the points of view
of both technology and methodology, it is possible
and expected that intensive communication with
users themselves will carry on, and that relevant
requirements will be implemented in practice
ACKNOWLEDGEMENT
The authors have been supported from the following
grant projects: (i) Masaryk University Strategic
Investments in Education SIMU+
(CZ.02.2.67/0.0/0.0/16_016/0002416) funded from
the European Regional Development Fund; (ii)
Masaryk University 4.0
(CZ.02.2.67/0.0/0.0/16_015/0002418) funded from
the European Social Fund.
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