Development of Local Content Collection at the Regional

Library of Lamongan

Dini Oktaviani, Nur Fitri Febriani and Dessy Harisanty

Library Studies Faculty of Vocational, Airlangga University, Dharmawangsa Dalam, Surabaya, Indonesia

Keywords: Local Content, Public Library, Collection Development.

Abstract: Local content refers to any printed works or records that contain source of knowledge or information

produced by an institution, company or region or even state that can be used as a learning resource. Local

content collection is one of the important collections in the library because it stores information regarding

the culture and characteristics of each region. Lamongan Regional Library added collections that relate to its

local content, which is known as the Koleksi Pojok Lamongan (Lamongan Collection Corner). This article

aims to study the development of local content collections at the Regional Library in Lamongan. The study

applied descriptive method through observation of collections and information on local content in the

library as well as interviews with the librarians. The results of this study illustrate that additional collections

are added every year. The collections are obtained through purchases and granting’s. The community is

involved in the selection process by filling out the form in cases where the library requires a local collection

that is not yet owned. The adding of local content collection is one of the positive efforts that has been made

by the Regional Library of Lamongan. It should remain a concern for libraries to preserve the local cultural

treasures as well.

1 INTRODUCTION

Local content collection is one of the collections that

is currently being intensively preserved and added to

public libraries (Anna et al., 2018). It is one of the

important collections in the library because in local

content collection contains information about the

culture of a region. As explained by the 2009

Government Regulation on Library National

Standards in Article 6 paragraph 2, local content

collection is a type of collection which is internally

published and contains information on a certain

region (Harisanty et al., 2021). This information is

very important since it may become a useful

information for the future generations (Dessy, 2016).

As a source of information and non-formal

education facility, libraries are very important in

supporting the quality of education. Other than

increasing public reading interest, library is also a

tool in preserving cultural heritage and the

development process of a nation. Under Law No.43

article 22 of 2007 concerning libraries, it is

suggested that the provincial government and district

or city government organize regional public libraries

with collections that support the preservation of their

respective cultural products and facilitate the

realization of lifelong learning communities

(Purwanda, 2020). This is a proof that the local

content is a collection that must exist in provincial,

district and town libraries.

Local content collection provides the reader with

many benefits since the collection contains

information that can be used by researchers who

would like to obtain information on the area they are

studying (Romadhona, 2022). These benefits include

providing a direct and basic explanation on any

matters regarding the area; such as the condition of

an area; the history of prominent figures in the area

that also includes their works and achievements.

This collection can also be used to support the

researches that are carried out in the area by using

data obtained from the source of this collection.

With its many benefits, the government regulates a

rule in article 22 of the second part of Law No.43 of

2007 that the provincial government and district or

city government organizes regional public libraries

with collections that support the preservation of their

respective regional cultural products and facilitate

the realization of lifelong learning communities

(Romadhona, Wati, et al., 2022).

Oktaviani, D., Febriani, N. and Harisanty, D.

Development of Local Content Collection at the Regional Library of Lamongan.

DOI: 10.5220/0008667800002300

Paper published under CC license (CC BY-NC-ND 4.0)

In Proceedings of the 3rd International Conference on Record and Library: Local Knowledge, Past, Present, and Future (ICRL 2018), pages 74-81

ISBN: 978-989-758-712-2

Local content includes any written work or

records that contains the information produced by an

institution, company, region, and even the state that

can be used as a learning resource. One of the efforts

made by the East Java Library in realizing Law No

(Sunyowati et al., 2022). 4 of 1990 concerns the

hand-over of printed works and record works for

national collections and preserving the nation's

cultural heritage (Hernoko et al., 2022). East Java

library will include Historical and Ancient

Manuscript to complete the local content collection

in the library (Subagyono, Chumaida and

Romadhona, 2022). The East Java Library is well

aware of its function as a public library that is

intended for the wider community as a lifelong

learning facility regardless of age, sex, ethnicity,

race, religion and socio-economic status as stated in

article 1 paragraph 6 of Law No.43 of 2007

(Romadhona, Kurniawan, et al., 2022).

According to the data that has been gathered by

the writers, local content development in the East

Java Library has not been so rapid (Romadhona,

Subagyono and Agustin, 2022). In 2016, the East

Java Library has just added another local content

collection. In East Java there are only around 6

regions that have started to provide the readers with

local content collections. These areas include

Surabaya, Malang, Gresik, Lamongan, Banyuwangi

and Kediri. There are many areas in East Java with

many cultural and historical sites that have not been

managed properly by the library, therefore the local

content collection is not yet available.

Lamongan regional library is aware of the

importance of local content collections in the library.

Therefore, The Regional Library of Lamongan

added collections relating to local content known as

the Lamongan Collection Corner or Koleksi Pojok

Lamongan. The library visitors access the collection

quite frequently. Users of this local content

collection cannot be calculated accurately because

there are no visitor-specific data that for collections.

Visitor data for this collection is carried out globally

and incorporated into visitor data that utilizes other

public collections.

Each library has its own policies and provisions

in terms of developing collections. The collection

development activities are closely related to the

procurement of collections. Procurement of

collections is carried out according to the

information needs of the users that changes in

accordance with the current time. In Lamongan

Regional Library the management and maintenance

of documents must be effective, efficient, and

productive, supported with professional HR,

adequate facilites, infrastructure and good

supervision from the leader and policy holders

(Romadhona, 2020).

Based on the results of research written by

Ubudiyah Setiawati (2006) "Development of Local

Content (Experience in the UNIKOM Library)" the

development of collections nowadays is not only in

the form of adding collections that must be

purchased from outside the library, but also by

exploring the potential of internal sources from

institutions or regions in order to develop local

content collection with professional management,

this may widespread the information contained by

the local content collection as a local knowledge in

accordance to the latest trend as well as increasing

the value of said area (Setiawati, 2006).

Another study conducted by Aprilia Mardiastuti

(2013) on the "Development of Local Content as the

Original Work of the Children of The Nation as a

Means to Realize UGM Philosophy on Pancasila,

Rooting Down and Growing Tall" shows that library

is one of the information institutions that contain

extensive knowledge. Library has a very important

role in collecting, managing, and also spreading the

local content that it has. Local content holds a

pivotal position for library collections due to it being

an asset. In order for local content to be used more

broadly, it is necessary to manage and disseminate

the collection more effectively by further improving

the facilities and infrastructure that are considered

adequate for the need to access the local content

collection.

From the results of research conducted by Moh.

Ananda Fadhil J. Maronie (216) about "Local

Content Development at the Regional Library and

Archives Agency (BPAD) of South Sulawesi” local

content collections also have innovations and are

very useful for the advancement of science,

technology, cultural arts, life of mankind and for

advancing the nation (Maronie, 2016).

Understanding of the importance of local content

must be applied early so that it becomes the priority

of Indonesians, especially the people of East Java.

Indonesia has a variety of culture, especially local

history and local cultures.

Another study conducted by Zahfira Esti A.

(2011) on "Management of Local Content

Collections (Local Content)" states the important of

the development and processing of local content

based on the regional characteristics, so that it may

become a valuable collections intended for the

community and well-presented, and can be easily

accessed by all people and provide them with

accurate information (Agrestin, 2011). This local

Development of Local Content Collection at the Regional Library of Lamongan

content collection is expected to be a useful cultural

heritage. Therefore, collections such as this should

receive full attention from the government and the

community who plays the role of a sustained of the

collection.

According to Elizabeth Greyling and Sipho Zulu

(2010) about "Content development in indigenous

digital libraries: A case study in community

participation" expresses cultural, identity, linguistic

diversity, and local content (Greyling and Zulu,

2010). This action plan focuses on promoting

respect on cultural, traditional, and religious identity

and intercultural dialogue as a pivotal factor in

sustainable development. Libraries stand out in this

plan, especially their role in providing access to

indigenous content and knowledge. The role of

library is added with promoting cultural heritage,

supporting the development of local content, and

increasing the capacity of indigenous people to

develop content in their own language.

According to Nove Eka Variant Anna (2016) in

"Library as Knowledge Centre: Managing Local

Trough Community Based Library in Indonesia"

local content or known as local wisdom, or local

culture is belief, wisdom, culture, originate from any

community, including from the Surabaya

community (Anna, 2016). However, those cultures

are now taken over by globalization. People,

especially children, easily adopt modern culture that

penetrates the society rather than local ones. Many

websites provide information on the latest modern

and cultural information but rarely produce events

and invite several 'important' figures to share their

knowledge on Surabaya local content. After the

information is received, officers arrange and display

the information for the user. Local content includes

stories or information about people living around

TBM. There are more than 400 TBM in Surabaya,

which appear in the RW or sub-region in Surabaya.

Each TBM will be responsible for the content of the

existing local sub-region. Local content will be

collected to record the history of Surabaya, buildings

or historical heritage sites, traditional food, local

wisdom, traditional culture, songs, and dances,

urban legends, and more.

The results of the study by Desmond, John and

Kerry (2016) state several important aspects for

local content:

1. Local content policies need to consider the

needs of the domestic economy.

2. Provide specific and clear policy

guidelines.

3. Promote regional innovation systems and

share knowledge through cluster initiatives.

4. Provide realistic or realized policy targets;

and

5. Local content policy regulation must look

beyond the expectation approach.

In addition, the conceptual model has provided

both international business practitioners and

academicians with a new paradigm in research and

practice on the dilemmas faced by developing

countries that have natural resources to attract FDI

through investment, incentive policies, and enforce

it with regulation of local content. The proposed

model has shown that the human capital and the

practice of developing the capabilities of domestic

companies within the framework of local content

policy are two important interrelated policy

instruments that will explicitly guarantee economic

opportunities and create profitable employment

opportunities. Based on this phenomenon, this study

seeks to know the way of developing local content in

the Lamongan Regional Library.

2 LITERATURE REVIEW

Public library is a library that collects books, printed

materials, and other records for the benefit of the

public. In addition, the library must be able to store

the records of the nation's culture or the community

where the library is and also increase the value and

appreciation of the culture of the surrounding

community through the process of providing reading

material (Suwarno and Safa, 2007). One of the

collections that attract attention to the library is the

local content collection. The term local content can

be translated into Bahasa Indonesia into Muatan

Lokal or Isi Lokal.

Liauw (2009) explains that local content has

special characteristics or local characteristics. Local

information is not limited to Gray literature and or

having local information’s from individuals,

institutions, geography, and culture. From several

opinions that have been quoted, the definition of

local content, in accordance with this article, is a

collection owned by the library that contains

information and special publications about the area

in accordance with culture, geography, history of the

region itself (Tjiek and Nugraha, 2009).

The local content collection in the library

could not operate maximally if the managed

collection materials are not carried out optimally.

Ubidiyah Setiawatistates several local content

potentials: (Setiawati, 2006)

ICRL 2018 - 3rd International Conference on Record and Library

• The potential of a region or a state are culture,

history, tourism, economy and so on, indicating

the characteristics of the region or state.

• Local potential for local content of a company

revolves on the history of the company, the

development of products produced,

documentation by media.

• The potential of local educational institutions

or colleges consisting of academics,

researchers, non-educative personnel as users

of active knowledge information that produces

research, thesis, final assignments, final

reports, scientific articles, lecture material,

collection of university leadership policies,

high education histories or events carried out

by institutions or universities, documented in

printed or recorded forms.

• Other local potentials produced by

professionals.

This collection is crucial due to it become one of

the sources to learn history, culture, tourism,

economy of a region. Information from this

collection can be used as a lesson and evaluation for

future generations in terms of tourism, economy and

other aspects that can be improved or even re-

applied in the future. Collection development that is

continuously carried out by libraries can be

considered as one of the ways to maintain local

content.

There is a policy in terms of collection, Qalyubi

(2007) explains that collection policies can be

carried out in a directed manner. The collection

development policies that are designed must better

be written down. In addition to policies in the

development of collections, procurements of

collection are also needed. What needs to be

considered in formulating collection development

policies are: library users’ needs, type of collection,

library material criteria, number of copies, and

language (Qalyubi, 2007).

The selection process is an activity carried out

before the procurement of library materials. A very

important issue in the selection is to set the rationale

for this activity. The library will decide whether to

prioritize quality (intrinsic value of library materials)

or prioritize usage (library materials that will be

used at the users’ request). In this case, the role of a

librarian is very vast, because selecting a library

material is not easy, requires expertise and broad

knowledge.

After determining the collection policy, the next

process is the procurement of collections. The

definition of procurement of collections has also

been explained by Wilkinson and Lewis (2003) as a

process of seeking and holding all types of library

material after the materials have been selected and

selected and approved to be used as library

collections (Wilkinson, Lewis and Lubas, 2015).

Procurement of library materials is an effort to

improve the quality and quantity of collections.

These efforts are done by establishing collections

that are not yet owned or up to date.

According to Putra (2001), there are several

methods in the procurement of library

materials:(Putra, 2001)

• Purchase, to alleviate the cost of purchase,

make used book purchases or book exhibitions

which provide massive discounts, opportunities

like this should be utilized as well as possible

for library managers.

• Exchange, cooperate with other libraries by

exchanging collections by means of long-term

borrowing. So that users can use collections

from other libraries

• Gift, to get books for free or granting, libraries

and librarians must be pro-active in

collaborating in finding work units or agencies

or NGOs that award their books for library

purposes.

• Granting, libraries and librarians must be pro-

active in finding libraries that are sorting out

their collections by weeding, and requests for

the books to be donated and utilized by the

requesting library.

• Cooperation, library collection can be received

by collaborating, for instance, collaborations

with publishers and writers may be able to give

the library the lowest prices of books of the

same quality as good and expensive books.

• Personal publication, the last method of

procuring the collections is by producing library

collections.

After the procurement process, the next process

is weeding. Weeding is the expelling of books that

are no longer used from the library collection;

Vague weeding is the transfer of books from one

part to another or from one shelf to another.

Deselection, or weeding is simply understood as an

effort to remove library reading materials from the

collection. For existing collections, a periodic re-

evaluation is needed to see whether the collections

are still valuable to the users of the collection. The

last process is shelving, which is displaying

collections on a shelf. Display is grouped according

to subject, and classification number that is in the

book label. This is done to facilitate collection

retrieval, when needed by the user.

Development of Local Content Collection at the Regional Library of Lamongan

3 RESEARCH METHOD

The method used in this article is descriptive method

done by observation. Descriptive methods can be

interpreted as a problem solving procedure that is

investigated by describing the state of the subject or

object in the study, whether it be in the form of

people, institutions, communities and others who at

present are based on facts that appear Observation

method is a method that can add information about

local content to the Regional Library in Lamongan.

Observations are made from June 25 to July 27,

2018. The observation was done by observing the

condition of the room, collection, and information

on the local content.

Data collection starts from interviews with

managers of local library content collections. The

interview is related to the development of local

content collections from year to year. The reason for

choosing Lamongan library as the location is that the

library is one of the libraries in the East Java that is

aware of the local content collection as the

community's need in accessing information about

their area and culture. After obtaining data from the

interview, the data is processed and analysed with

reference to the regulations stipulated by the Law

regarding local content.

4 RESULTS AND DISCUSSION

The Lamongan Regional Library has implemented

several regulations that already in Law No.43 of

2007. Through the existence of "Lamongan

Collection Corner" or Pojok Koleksi Lamongan as

media for local content collection in the Lamongan.

This local content collection was first established in

the library in 2011. Below is the number of book

collections that are in the "Lamongan Collection

Corner”:

Table 1: Development of Local Content Collections.

Account Year Title Copies

1. 2011 72 90

2. 2012 80 155

3. 2013 29 35

4. 2014 27 59

5. 2015 16 63

6. 2016 18 228

7. 2017 93 771

8. 2018 335 1,401

The development of local content collections in

the library at the beginning of the year was still

unstable. It increased in the first year even though

only by 1%. Then in the next 4 years, the

development of local content collection experienced

a very drastic decline of 12%, down to 3%. The

following year the development of collections

increased by 11%. In the latest year the library

experienced a drastic increase of up to 50%.

With the large number of collections available at

the Regional Library in Lamongan, therefore the

collection space to store local content also needs to

be paid attention to. The collection storage cannot be

considered good due to the location being in the

back itself. The local content collections and other

collections are only separated by the sign “Koleksi

Pojok Lamongan" on the top of the bookshelf.

Considering the local content collection that will still

be reproduced and addressed, perhaps at some time

in the future a special room for local content

collection of lamongan will be expanded so that

visitors can freely find local information about

lamongan.

The existence of several local content collection

cannot be separated from procurement, collection

development, and collection selection processes.

Procurement of local content collection in the

Regional Library of Lamongan is mostly done by

granting and purchases. The library also has

procurement activities for collection of lamongan

corners that have never been published. Procurement

of collections through granting is usually given free

of charge by parties who have cooperated if the

procurement, by means of a purchase, is done by

buying books that are in accordance with the subject

from local content from predetermined publishers.

The library also houses Lamongan writers who

would like to write books about Lamongan

publications, whether history, origins, culture and

others. Procurement of the collection is usually done

once a year. In addition, there are also reports from

the Statistics Agency of Lamongan. Information

bulletins and annual event reporting are also one of

the collections.

The information and books are obtained by

collaborating with the relevant agency or

organization, then reproduced by the documentation

section of the Lamongan Library. The library

chooses to use this method because it is more

effective. In addition, the library will invite

Lamongan writers to compete in writing works on

Lamongan to be included in the local content

collections from the library. The work will be

ICRL 2018 - 3rd International Conference on Record and Library

written to explore historic sites from various villages

in the Lamongan.

The selection process is done by looking at the

users’ needs. If there are visitors who would like to

request a reading book, then they need to fill in the

form provided and then hand over the form to the

librarian. Furthermore, if the books are suitable with

the needs of the collection, the librarian will put the

book into the list of books to be provided. The

selection process can also be done by looking at the

book based on the evaluation results from previous

years. If the book is deemed appropriate, then the

librarian discusses whether the book is proper or not.

The selection method used is usually through a

list of titles for certain types of libraries. The titles

are selected through subjects that have local content

such as culture, customs, traditions, local wisdom,

regional stories. If there is one book containing the

subject, it can be considered that it is included in the

selection of local content collection. The library uses

this method because managed collections such as the

local content collection are also different than the

collections in general.

The existence of local content collections at the

Regional Library in Lamongan can indeed be said to

be a little more advanced than other regions.

Lamongan is included in rank 6 of the entire public

libraries in East Java that have local content

according to the East Java Library. But for the time

being, the collection of libraries related to local

content cannot be said to be adequate yet. The

number of local content collection is not many and

inadequate, but the library will continue to explore

local potential with the writers in Lamongan.

The collection room is also inseparable from the

attention of employees and librarians. In this library,

the local content collection is given a special place

so that it is not mixed with other library materials.

Although it has been given a separate place for local

content collection, but the place given is considered

inadequate. The place is located at the back of the

library room, separated only by the sign "Pojok

Koleksi Lamongan" in the bookshelf section.

Considering that the collection is still being explored

and developed, the library will continue to improve

little by little.

The development and procurement of collections

is also a method by which libraries can continue to

improve their collections. Procurement of

collections can be done in various ways. According

to the provisions of the collection, it is usually done

by purchasing, granting’s, cooperation, self-

publishing, and others. The library chooses to use

procurement by way of granting and purchases.

Local content collection is a collection that is not

easily found in every region, therefore the

procurement of collections by way of granting and

purchases is the right way because the library

managers can adjust to the local needs of the content

there. Procurement of the collection is usually done

once a year. The time can be said to be suitable with

the needs of the library because the collection

materials for the area is not easy to be obtained and

not as fast as other library materials.

Before deciding on a library collection, it is

necessary to determine the needs of the collection,

then analyze the user needs from the form that can

be submitted directly by the user. The library has a

special type of collection for local content, which is

about culture, tradition, customs and others. The

criteria for the library material chosen must be in

accordance with the first objective, local content

about the Lamongan area. The number of copies in

each book varies, usually the library increases the

number of copies of the book itself. The language

chosen is Indonesian since it is the language that is

understood by most of the users, books on local

content can rarely be found in English.

After evaluating and identifying the collection.

Material selection should also be done so that in the

long run the collection can be maintained.

Maintenance of collections has also been carried out

by the librarians. For the weeding process the library

has not implemented the process so far. If the

collection is deemed appropriate to be given to the

library, then the librarians conduct the shelving

process the "Pojok Koleksi Lamongan" section. The

process has been going very well and in accordance

with the rules that have been regulated. The process,

along with the selection method is the best solution

for the library because through the subject, the

library can find out whether the book they will

provide matches the local content collection or not.

In addition, the library also uses local content

collections to introduce the various cultures and

tours in Lamongan. It may increase the need for

human resources that will eventually lead to new

work fields. Management and development of

various cultures and tours by human resources may

open economics opportunities for the area. The next

advantage that will be obtained is the area that has

tourist attractions will be known by foreigners.

Regarding those objectives, the policies by the

government in managing and developing various

cultures and tourism must also be upheld and

respected.

Development of Local Content Collection at the Regional Library of Lamongan

5 CONCLUSIONS

The Lamongan Regional Library is one of the

libraries in East Java which has begun to develop

local content collections. The library realizes the

importance of local content collection in the library,

as seen through the presence of the "Pojok Koleksi

Lamongan" or Lamongan Collection Corner as a

special collection that accommodates local content

regarding Lamongan. Development of collections

has also been carried out; every once a year the

library procures specifically for the local content

collection. The development of the collection

increased from year to year, thanks to the library's

efforts which collaborates the development of local

content collection with Lamongan writers.

The development of collections is carried out

through grants and purchases. The selection method

as well as the process are focused on local content-

related subjects in the Lamongan area. The library

provides forms for visitors who would like to

recommend a book related to local content so that

visitor’s needs will be fulfilled by the library. The

library procures collection through purchasing

because this method is the most suitable way and is

in accordance with what is needed by visitors.

Lamongan writers conference needs to be held to

explore local content in the Lamongan area has also

been carried out by the library, this is done in hope

that the local content collection can be managed to

the fullest. Library users who access the collection

range from children to adults who would like to

obtain information on Lamongan and areas around

the location.

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