The Utilization of the Repository Library IAIN in Tulungagung by

Students of College

Ika Yulinda Guntoro and Dyah Puspitasari

Library Studies, Faculty of Vocational Education, Universitas Airlangga, Dharmawangsa Dalam, Surabaya, Indonesia

Keywords: Library, Repository, Use the Repository.

Abstract: It is a library where it contains books - books from various collections in the system that can be found again

easily. Because the collection - digital collections are more and more, the library also needs a storage area

that can accommodate a variety of digital collections known as the repository. The repository is a place of

storage are such that it can be accessed through the internet with ease. This study has a level of use of the

repository of IAIN Tulungagung. The method used for the user questionnaire to users of the library. The

results showed that the IAIN Tulungagung repository is not yet optimal.

1 INTRODUCTION

The development of information technology into a

technology that has always been anticipated by a lot

of people, both from teenagers to adults, information

processing institutions both public and private

(Harisanty, 2018). Developments in information

technology are increasing also increasingly

influencing the development of information

processing agency (Anna et al., 2018). One

institution information processor is now very useful

for information technology is a library, a regional

library and a good college library (Suhariono et al.,

2022). Libraries as a whole container of both print

and nonprinting information required to always be

able to provide a variety of information desired by

the user (Sunyowati et al., 2022). As university

libraries are now widely grown, there are still many

collections in the form of print collection, now many

libraries also have digital collections, such as

journals, articles, and a variety of good scientific

work of students, faculty, and the academic

community (Romadhona, 2022). Even this

development of information technology in use by the

library stores a collection of digital is to be accessible

wherever they are, in addition, the library also can

save storage space (Romadhona et al., 2022).

Library IAIN Tulungagung as one of the nation

college libraries also take advantage of technological

developments to store various digital collections

owned by the library. Currently this Tulungagung

Library IAIN own digital collections, as many as

5024 collection consisting of Thesis, Thesis, Journal,

Articles, Books and Monograph. The number of

these collections will also need to be treated to be

searched easily by the user. Therefore, Tulungagung

IAIN library storing the collection in the repository

(Romadhona, Subagyono and Agustin, 2022).

Repository can mean the warehouse so that it can

include libraries, museums, archives and even

warehouse. Now understanding of institutional

repositories (hereinafter referred to as IR) refers to

the storage and preservation of digital information

an organization or an organization's knowledge

assets (Branin, 2010), in Alb (Narendra, 2014) in

(Wiyarsih, 2016).

To facilitate retrieval systems, there are many

collections that will be difficult in the search if only

using the manual method. Today many software

tools are offered to various universities such as

DSpace, Greenstone, E-prints and much more. IAIN

this Tulungagung own library to access the

repository owned using E-prints Software. E-prints a

digital software device fot library developed by the

University of Southampton, England United

Kingdom. First version was released to the public in

2000. It has been integrated with the extended

metadata, advanced search to search for further

information, and other features. 2015) Reason

Library E-prints IAIN Tulungagung use this

software because of its features are expected to use

easily. Because now there are many students who

are active in using the services of this repository.

Guntoro, I. and Puspitasari, D.

The Utilization of the Repository Library IAIN in Tulungagung by Students of College.

DOI: 10.5220/0008668200002300

Paper published under CC license (CC BY-NC-ND 4.0)

In Proceedings of the 3rd International Conference on Record and Library: Local Knowledge, Past, Present, and Future (ICRL 2018), pages 93-98

ISBN: 978-989-758-712-2

This article was created by students in accessing the

existing collection in the repository.

2 LITERATURE REVIEW

2.1 University Library

University Library is a supporting infrastructure

established to support activities Civitas Academic

College where it is located (Sjahrial Pamuntjak,

2000). College libraries are libraries that are

members of the higher education institution

environment, either university libraries, faculty

libraries, academic libraries, high school library

(Betawi, 2012).

In the guidebook mentioned that the University

Library, University Library is a supporting element

of universities in education, research, and

community service (Subagyono, Chumaida and

Romadhona, 2022). In order to support the activities

of the Tri Darma, the library was given several

functions including educational functions, resources,

supporting research, recreation, publications, deposit

and interprets information. Based on Government

Regulation / PP No. 5 of 1980 on the main points of

the university organization or institution that belongs

to the University Library Technical Services Unit

(UPT), which means technical support is a device

completeness university or institute in the field of

education and teaching, research and community

service (Yusuf, 2017) in (Betawi, 2012)

2.2 University Library Functions

In principle, the main function is to support the Tri

Dharma College's library of education and teaching,

research, and dedication to the community.

According to Sulistyo Basuki (1991: 107), the main

function of college libraries, among others: (1) The

educative function, libraries help develop potential

students with a learning system that is contained in

the education curriculum, (2) the function of

information, libraries assist students in obtaining as

much information through search information in the

library, (3) support the research activities, in this

case the library provides a number of necessary

information so that the process of research

professors, students, and non-educational staff can

be done based on the data obtained from the library,

(4) as a place of recreation or entertainment, students

can rely on the library to reduce tensions after

studying with books tired of light and comfort in the

library (Basuki, 1991).

2.3 Institutional Repository

Institutional repository is a strategic step for the

university to maintain its relevance in the new

society based on information technology. As a

public space digital libraries and institutional

repository allows them to be visited by various

members of the community, both on and off campus.

Institutional repositories can be part of the

publishing system and university publications that

are open to academicians. The paradigm of an

institutional repository as a "showcase" to show the

whole scientific papers produced by academicians.

Repository is the first place for writers to showcase

the work and academic profile that has an impact on

their institution, and to the world at large (Ulum and

Setiawan, 2016)

There are several things that can make students

more frequent access to the repository, among others,

that the quality of the system owned by the library

such as by (Wand and Weber, 1995), the quality of a

system can be measured by response time,

turnaround time, system stability, ease of interaction

with the system, usefulness of the functions provided

by the system, the ease in learning the system, quality

of documentation, and ease of integration with other

systems (Ramadhan, 2017).

The next one is the collection development by

libraries. Collection is a term that is used extensively

in library materials in the library world to state what

should be held in a library (Sudiarta, Suhartika and

Haryanti, 2016). Before the term of the selection of

books, books in a wider sense that includes

monographs, magazines, micro materials and other

types of library materials (Ramadhan, 2017)

Currently, there are many college libraries that

already utilize their storage repository for digital

collections owned by the library. In addition to many

convenient features in the repository, the repository

can also create libraries save plenty of storage space

for digital collections is increasing. In addition, too

many libraries have begun to develop their

collections which are increasing so that the

possibility of increasing access by students increases

repositories.

3 RESEARCH METHOD

The method used is to use quantitative methods in

the form of a questionnaire prepared by the google

form and directed randomly to the students on how

to interest students to the digital collections of

libraries and how the intensity of students in

ICRL 2018 - 3rd International Conference on Record and Library

accessing the digital collections. Other research

methods used also by conducting interviews with

students. Besides this research also use a variety of

reference journals / articles related.

4 RESULTS AND DISCUSSION

As is well known that technological developments

are now beginning to enter the realm of libraries,

one of which is the use of repositories by libraries,

as well as repositories at IAIN IAIN in the center of

Tulungagung. The Tulungagung Repository is one

of the reference services developed by the

Tulungagung IAIN library. IAIN's Tulungagung

repository is still relatively new because IAIN

Tulungagung has just changed its name officially in

2013. Digital collections held by the library can still

be said to be a little from other college libraries.

IAIN Tulungagung's digital collection owned by the

library is still in the form of essays, theses, several

articles and journals. For this article, collections are

articles written by several faculties and the academic

community. Likewise, with journals owned by IAIN

Tulungagung library as well as writings from several

lecturers and several items from other libraries.

Access to this repository is still considered to be less

visited by students.

The results that can be based on the

questionnaire given to students are as follows.

1. How often do you access the Tulungagung IAIN

Repository service?

Figure 1: Repository access level diagram.

Based on these results there are 18.90% or 18

students who access the repository with a scale of 0

to 3 times a week, and 10% or 2 students’ access to a

scale of 4 to 7 times a week. Based on the results of

questionnaires, the intensity of the access to the

repository have been provided by the library is still

lacking.

From the results of field studies, I did inversely

proportional to the questionnaires filled out by

students. In fact, the field intensity bias arguably

repository access often because students who come

to the library to access this repository is a graduate

student who needs various references to complete

the thesis.

2. What is your reason Repository IAIN

Tulungagung access services?

Figure 2: Diagram of reasons for accessing the repository.

Based on the second question, there are many

reasons students to access the repository. The reason

that more often catapult by students is to find a

reference as much as 30% or 6 students. For that

reason, the task of college and looking for a journal

gets the same amount, namely 25% or 5 students.

15% of them as much as 3 to write the reason for

seeking information and 5% or 1 student write the

reason being easy to use.

90%

10%

0%0%

Diagram Tingkat

Akses Repository

0 sampai 3 kali

dalam satu

minggu

4 sampai 7 kali

dalam satu

minggu

The Utilization of the Repository Library IAIN in Tulungagung by Students of College

3. What difficulties experienced when accessing

services, the repository of IAIN Tulungagung?

Figure 3: Diagram of reasons for difficulty accessing the

repository.

Based on the third question about difficulties when

accessing the IAIN Tulungagung student repository,

there are some difficulties experienced by students

with the results of 35% or 7 students who undergo a

long or slow loading process. While some students

have difficulties lacking a collection of updates, they

are confused because of the lack of socialization

associated with repositories and have not

experienced difficulties with 15% or 3 students

respectively. 4% or 20 other students have difficulty

due to incomplete content in the repository.

Figure 4: Content accessed in the repository.

Based on the questions to four, collections more

frequently accessed by students are journals and

articles. There is 70% or 14 students choose a

journal, 55% or 11 students select the articles, and

30% or 6 students choose the thesis. This shows that

many students who need the journal for the purposes

of their information well in completing a task.

Figure 5: Ever upload the file into the repository.

According to information from librarians, students

and teachers who want to upload files to the

repository directly upload them to the appropriate

refractive procedure outlined in the repository. but to

publish the file still must go through the librarian.

And based on the results of the fifth question, 95%

of students have never uploaded a file in the

repository, 5% have uploaded a file to the

repository.

Figure 6: File type uploaded.

Based on the above results, for the files once

uploaded by students to the repository itself is a

journal and essay. Because in IAIN Tulungagung

regulations, students who already have to deposit a

graduation thesis in printed form and upload a

digital form into the repository IAIN Tulungagung

as a condition making the diploma.

ICRL 2018 - 3rd International Conference on Record and Library

Figure 7: Ever access another repository.

Based on the last question, is the student also

accessing Tulingagung Another repository that does

not belong? Results in the can that are 90% of the

students answered never and 10% of them answered

yes.

Figure 8: Other repositories that have been accessed.

Whereas for the results of students who answered

yes, including the repository of UIN Maliki, UIN

Sunan Kalijaga, UIN Sunan Ampel Surabaya, and

Surakarta results. Based on IAIN Tulungagung

students prefer to access the repositories that have

been provided by the library.

5 CONCLUSIONS

Based on the results of the questionnaire above, at

this time many students are still not aware of the

service repository and what the benefits of the

repository in a library. According to some students,

from the library itself is still lacking in socialization

to students about what it is the repository and what

the use of this repository. To overcome these

problems, now the library is already aggressively to

conduct socialization to new students about the

benefits of the service repository at the time of the

distribution of a library card. Currently the

repository services are now widely accessible to

students as a reference in seeking resources to the

task assigned by the lecturer. In addition to the

student's final semester repository service very

utilized for the source of the finish.

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