Electronic Journal of the Use by ITS Users in Library

Dinda Octavia and Bella Safira Salim

Library Studies, Faculty of Vocational Education, Universitas Airlangga, Jalan Airlangga 4-6, Surabaya, Indonesia

Keywords: Electronic Journals, Utilization, Library.

Abstract: Electronic journal is a change from the printed journal which can be used as a source of scientific reference.

Electronic journals are publishing scientific articles in a scientific journal, ISSN air by an institution via

electronic media (paperless) and distributed to all users or can be accessed via an internet portal available.

Utilization of electronic journals also be able to save time, cost, and energy. The main function of the

journal remains the same, i.e. registering, deploying, check to fellow scientists (peer review) and preserve

knowledge. This study aims to determine the use of electronic journals by users in libraries ITS. This

research approach is descriptive and quantitative research methods, this study also used a questionnaire as a

tool used in data collection. The results showed that nearly all students of ITS has been utilizing electronic

journals subscribed ITS library. Journal Ecteronic in ITS can meet the information needs as well as

supporting lectures for students. But there are several obstacles in the use of electronic journals, such as

electronic journals difficult to use, some students still do not know how to use and access the electronic

journal and there are also constraints in the foreign language electronic journal that can make students

discouraged to take advantage of electronic journals as reference material.

1 INTRODUCTION

Along with the times, the development of

information technology today has developed very

rapidly (Suhariono et al., 2022). And now the

presence of information technology has been very

easy for users to their information needs in the

library (Romadhona et al., 2022). On campus

libraries in general have used electronic-based

facilities to meet the needs of its users. Based on

Law No. 43 of 2007 Article 24, Paragraph 3,

university libraries are expected to develop

information and communication technology-based

services to support the implementation of research

activities (Subagyono, Chumaida and Romadhona,

2022).

In the Law on libraries from article 1, paragraph

2, a library is a collection of all information in the

form of paper, print, and / or works recorded in

various media that have educational values, are

collected, processed, and managed. The library

presents a diverse collection, both print and non-

print (digital) (Sunyowati et al., 2022). The

development of digital technology has caused the

growth of types of resources to increase very

rapidly. Digital collection users can access the

library's online collection or subscribe through

electronic devices that are connected to the internet

(Romadhona et al., 2022). Journal as one of the

library collections is very important to use because it

presents problems, theories or the latest findings

about specific problems in the field and in scientific

journals including the latest data and / or re-

interpretation of previous studies that can be used as

reference material by users (Zed, 2008). Print

journals are now becoming obsolete and turning to

electronic journals, (Hasan, 2013), electronic

journals are changes from print journals that can be

used as sources of scientific references. Until the

early 1990s, scientific journals scored the focus of

scientific activities to become the main collections

of university libraries (Azwar and Amalia, 2017)).

Electronic journals have many advantages over

print journals (Romadhona, Subagyono and Agustin,

2022). Because electronic journals often go up

before print journals. The use of electronic journals

can also save time, money, and energy. Students can

take advantage of electronic journals from anywhere

and at any time. Librarians also do not need indexes

for journals, because the electronic journal system

already provides indexing facilities (Azwar and

Amalia, 2017)). The main function of the journal

122

Octavia, D. and Salim, B.

Electronic Journal of the Use by ITS Users in Library.

DOI: 10.5220/0008668700002300

Paper published under CC license (CC BY-NC-ND 4.0)

In Proceedings of the 3rd International Conference on Record and Library: Local Knowledge, Past, Present, and Future (ICRL 2018), pages 122-126

ISBN: 978-989-758-712-2

remains the same, namely registering, disseminating,

examining fellow scientists (peer review) and

preserving knowledge (Romadhona, 2020). The

presence of electronic journals is expected to support

the research and learning process of higher

education academics as a reference source that can

be accessed easily and quickly.

The ITS Library was established to support the

implementation of Tri Dharma College. In carrying

out these functions, the ITS library collects,

processes, and documents scientific papers such as

theses, theses, and dissertations of ITS graduates.

managed information in the form of printed and

electronic library materials. The library has

electronic ITS journals available, including

American Society of Civil Engineers (ASCE),

American Society of Mechanical, Engineers

(ASME), Marine Technology, Springer Link,

Emerald insight, Cengage Learning (GALE), IEEE

Xplore, EBSCO, ProQuest, ScienceDirect, Nature

and much more. With an electronic journal, this

helps the academic community to support the

learning process as well as references for writing or

scientific research.

Therefore, the authors conducted research to

ensure the use of electronic journals that are

subscribed to by the ITS library, and to find out what

are the obstacles faced by users in utilizing these

electronic journals.

2 LITERATURE REVIEW

2.1 Digital Collections

Collection of digital information is a form of non-

print collections. This collection has several

advantages compared to the printed collection,

among others, the user faster and easier to obtain

information. Ease of obtaining scientific information

is increasing as the number of public and private

agencies that organizes digital library. The biggest

benefit of digital information is unrestricted access

to scientific articles.

According to Law No. 43 Year 2007 Article 24,

Paragraph 3, the college library is expected to

develop services based on information and

communication technologies to support the

implementation of research activities. Due to the

availability of electronic-based library collection is

required by users in accessing information,

especially for the smooth process of learning.

Journal as one of the library's collection is very

important to use because it presents the issues,

theories or the latest findings on specific problems in

the field and in the journal Scientific can be found

the latest data and / or reinterpretation of previous

studies that can be used as reference materials by the

user (Zed, 2008).

2.2 Journals

Journal is one of the library's collections is most

needed by users to find information about the latest

scientific discoveries (current). According to Anwar

(2013) of the journal is another name for periodicals,

newspapers or a stylized inscription records the

events - events from time to time in order

(chronological). The conclusion of the journal is a

publication of a scientific nature are published

regularly both print and electronic form which

contains findings of a recent work in the study of

science (Anwar, 2013).

2.2.1 Type - Type Journals

A. Printed journals

Printed journal is a journal published in book

form. Journal of this type are usually issued by

the public or professional associations,

universities and other learning institutes, and

commercial publishers. Journal printed normally

can only be read in the library so that utilization

is still not maximized by users. In addition, the

development of the information in the printed

journal is also slow, in the printed journal

storage also takes place more because they have

grouped one by one (Djamarin, 2015)

B. Electronic Journals

Electronic journal is a journal that is available

through electronic media or web that has been

formatted so easy for the user. According to the

AACR (Anglo American Cataloguing Rule), the

electronic journal is a publication in the media

published a row that relate numeric or

chronological order, accessible via the web,

features are like journals, magazines and ISSN

(International Standard Serial Number) (Sari,

2014).

2.3 Utilization of Electronic Journal

According to the Indonesian dictionary it is stated

that "utilization means the process of the road, and

the act of utilizing something for its own sake". The

use of electronic journals is the activity or activities

of users in using journals in terms of finding the

information needed.

Electronic Journal of the Use by ITS Users in Library

123

In terms of access to electronic journals are

divided into two, namely: open access and closed

access. Electronic journals can be accessed free of

charge and can be downloaded and printed with free

open access journals, while electronic journals

cannot be accessed when not subscribed to and use a

password for closed access journal access.

Electronic journals that can be accessed with

open access are journals that contain resources that

allow users to access scientific works for free and

there is a username or password that accesses them.

Closed access online journals are journals that are

subscribed to by an agency or agency and in

accessing them a username or password is required

to access the journal (Azwar and Amalia, 2017).

2.4 Utilization of Electronic Journals

Constraints

In the use of electronic journals themselves are still

considered to be less effective after libraries have

difficulty and spend a large budget, it turns out that

many electronic journals are not utilized by users.

Many factors affect the use of electronic journals

that are not optimal for its users. One of the factors

that influence the use of electronic journals is

computer amenities to access electronic journals in

the library are inadequate, internet facilities are less

supportive / slow connection, electronic journals are

difficult to use, do not know how to use / access

journals and electronic topics No results found.

Another factor that has always been a problem in the

use of electronic journals is the problem of language

differences (Lesviani, 2018).

2.5 Intended Use Electronic Journal

In general, electronic journals used by users with

different purposes, one of them as a reference

source, supporting research material or case studies,

and is also used as a fulfilment of the tasks normally

performed by the students. Electronic journals can

also be used as access to the college library to

improve services to the digital collection to users

3 RESEARCH METHOD

This research is descriptive and quantitative

approach to research methods. According to

Moleong (2004) quantitative research is the

scientific method because it has met the rules of

scientific principles. While understanding the

descriptive method of research conducted with the

sole purpose of investigating or knowing the

circumstances, conditions, or things - other things.

The study was conducted in the Library ITS

(Institute of Technology November). The study

population is the electronic journal library of ITS.

The sample in this study are students who've

accessing/utilizing electronic journals. Data

collected through interviews and questionnaires.

Objects that are to be studied in this research is the

use of electronic journals in the Library ITS.

4 RESULTS AND DISCUSSION

This study aims to determine the use of electronic

journals by users in the ITS library. This research

has the results that show the students 'knowledge

about the existence of electronic journals which

shows the dominant is the students' knowledge about

the existence of electronic journals through libraries.

We can conclude that the role of libraries is very

important in disseminating their electronic journals

and how to use them, so that electronic journals can

be accessed by many parties. The study of the

frequency of use of electronic journals can be said

that the frequency of online journal usage is one of

the factors to determine the extent of online journal

use. The results of the data obtained with respect to

the average - the average search time of journals in

which students, the average time - the search for

journals for 1-2 hours is more dominant.

To measure search results to electronic journals,

research shows that downloads are an act of

dominant search results. Most students use personal

laptops to access electronic journals even though the

ITS library already provides a computer that can be

used to access electronic journals. ITS students are

also more likely to download electronic journal

search results compared to printing / printing.

These results indicate the main purpose of users

using e-journals is for study purposes and more

dominant tasks and then followed for research

purposes. This shows that the use of electronic

journals is very important for students to make it

easier to find reference material and information to

facilitate assignments or research conducted by

students. In addition, the results of this study are a

complete collection of journals provided by the

library to meet the needs that are met or complete

information which has the largest percentage of

86%. There is also the result of this analysis, the

main obstacle that is felt when accessing e-journals

is the computer facilities to access electronic

journals in the ITS library are inadequate and lack

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internet support / slow connections which have the

largest percentage, which is 57%.

The results of this study on understanding in

understanding the information contained in E-

journals using foreign languages ie students rarely /

sometimes feel difficulties while understanding

information contained in e-journals that use foreign

languages. And having foreign language barriers

often makes students reluctant to use electronic

journals as a source of information.

The results of this study regarding e-journals are

often used in meeting the information needs of

'ScienceDirect' which has the largest percentage up

to 56%. Topic/subject that is often used to access e-

journals is technique, which has the largest

percentage of 52%. Because it is not in accordance

with the point of this research object, namely in the

ITS library, which has almost all engineering

majors, besides that there are also e-journals

subscribed to the ITS library that are often used by

students such as SpringerLink, ProQuest, ASCE,

EBSCO, and others.

5 CONCLUSIONS

Based on the results of research and discussion, then

several conclusions that most students know of the

existence of electronic journals ITS derived from the

ITS library and from the information in the library.

They access the electronic journals subscribed by the

ITS library to search for information as a source of

study and reference purposes in doing the

coursework, thesis, and thesis. In addition to access

the electronic journals in the library environment

students are also often access electronic journals in

the reading room and other faculty access electronic

journals at home and at boarding facilities or

elsewhere contained Wi-Fi.

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