Web based Registration and Entrance Exam Information System for

Islamic Boarding School

Indri Rahmayuni, Cipto Prabowo, Wara Ulan Saputri, Yance Sonatha and Ervan Asri

Department of Information Technology, Politeknik Negeri Padang, West Sumatera, Indonesia

Keywords: Information System, Web based, Online, Registration, Entrance Keyword.

Abstract: Islamic boarding schools are one of the formal educational institutions in Indonesia that combines the general

education with Islamic education curriculum. All this time, in many Islamic boarding schools, the registration

and entrance tests are still carried out manually and offline. However, Covid-19 changed everything. The

Covid-19 pandemic has resulted in the restriction of all offline activities.Registration and entrance

examination activities carried out offline at Islamic Boarding Schools have a very high risk of transmitting

the Covid 19 virus due to the presence of crowds, making it impossible to carry out. Therefore we need an

information system that can accommodate the boarding school’s online registration and entrance exams

process so that it can break the spread of the Covid-19 virus and simplify the data management process. In

designing the information system, the UML (Unified Modeling Language) model which consists of use case

diagrams, class diagrams, activity diagrams, and sequence diagrams is used. In coding fase, the PHP

programming language with the CodeIgniter framework and MySQL as database management system are

used. And the black box method is used as the testing method for this information system. The functionality

of this system accommodates only the standard functionality of the registration process and entrance exams.

Therefore, future development is quite possible to do such as integration of e-wallet for the payment, variation

of question models, and re-registrarion menu for applicants who passed the exam.

1 INTRODUCTION

Islamic boarding schools are one of the formal

educational institutions in Indonesia that combines

the general education with Islamic education

curriculum. In this schools, students or santri live in

dormitories and study under the guidance of the Kiai.

According to Coordinating Minister for Economic

Affairs Airlangga Hartanto (Febriant, 2021), in Q1

2021 there are 31.385 schools scattered throughout

Indonesia with the number of students reached 4.29

million people.

All this time, in many Islamic boarding schools,

the registration and entrance tests are still carried out

manually and offline. Applicants and their guardians

come directly to register by submitting the required

documents. After going through the administrative

process, applicants must take an entrance exam which

is usually divided into two parts, namely the written

exam and the Quran exam. With the high number of

applicants, the process of accepting new students

involves many people which is sure to create a crowd.

Before the Covid-19 pandemic, anything that

caused crowds was not a problem. However, Covid-

19 changed everything. The Covid-19 pandemic has

resulted in the restriction of all offline activities.

Everyone who does offline activities must follow the

existing health protocols. One of them is limiting the

number of people in one place. Registration and

entrance examination activities carried out offline at

Islamic Boarding Schools have a very high risk of

transmitting the Covid 19 virus due to the presence of

crowds, making it impossible to carry out. Therefore

we need an

information

system that can accommodate

the boarding school’s online registration and entrance

exams process.

2 RELATED WORKS

So far, the development of new student admission

information systems in educational institutions,

especially Islamic boarding schools, has focused

more on the registration process where entrance

exams are still carried out offline at related

educational institutions, both manually and

882

Rahmayuni, I., Prabowo, C., Saputri, W., Sonatha, Y. and Asri, E.

Web based Registration and Entrance Exam Information System for Islamic Boarding School.

DOI: 10.5220/0010955900003260

In Proceedings of the 4th International Conference on Applied Science and Technology on Engineering Science (iCAST-ES 2021), pages 882-888

ISBN: 978-989-758-615-6; ISSN: 2975-8246

 2023 by SCITEPRESS – Science and Technology Publications, Lda. Under CC license (CC BY-NC-ND 4.0)

computer-based.

Some of these studies, among others, were carried

out by:

1. R. Witanto and H. H. Solihin (Witanto,

2016) that created a web-based information

system for new student registration at SMP

Plus Babussalam Bandung.

2. S. Lesmono, Ibnu Dwi, and Fahlepi Roma

Doni (Lesmono, 2017), built a new student

registration website for the Al-Fatah Islamic

Boarding School in Cilacap.

3. Rachman, Fergian Pratama, and Dimas Aryo

Anggoro (Rachman, 2020), who created a

new student registration information system

at the Al- Musawwa Student Islamic

Boarding School Solo.

Although not much, research on online exams has

also been carried out, but most of them are applied to

universities that have different exam schemes from

Islamic boarding schools. One of them is the research

conducted by Novri Hadinata and Devi Udariansyah

(Hadinata, 2015) who

implemented

web engineering

methods in the development of new student

admission information systems and online exams for

Bina Darma University Palembang.

3 METHODOLOGY

This research uses Waterfall software development

model. In this model, software development process

is divided into four steps (Sommerville, 2016), which

are:

1. Analysis of Software Needs

Analysis of software needs is activity of

needs collection which is conducted

intensively to specify software needed by

users.

2. Design

The design of software is activity of

designing system to be made, including the

interface design, architecture of software,

and coding procedure according to device

needs that have been analysed before. This

activity is needed to ease the next processes

3. Making of Program Code

In this stage, the design that has been made

previously is translated into software

program so that it results computer program

which is in accordance with the needs.

4. Testing

To see whether the program has compatible

with the need from logic and functional

sides,

then testing is required. Testing stage also

conducted to minimize error.

The first two steps will be discussed in this

section. While the other two steps will be discussed

in the next section.

3.1 Analysis of Software Needs

There are three types of users who can access this

system, namely applicants, administrative officers

(admins), and teachers. The processes that will be

implemented to the system are:

1. Applicants can register via the website.

2. After registering, applicants will get a

username and password to login to the web

page. After logging in, students enter the

personal data of applicants.

3. Applicants can upload documents that are

used as registration requirements.

4. Applicants make payments then upload proof

of payment

5. Admin will check the registration status of

applicants and validate payment receipt that

uploaded by the applicants.

6. Admin will determine the exam schedule for

applicants.

7. Exam questions are managed by the teacher.

8. Applicants take online written exams

(assessed automatically) and upload videos of

the Quran recital on the specified schedule.

9. The teacher assesses the applicant’s reciting

video manually through the system.

10. Exam result announcements will be managed

by admin, while students can see grades and

result.

3.2 Design

The design of this information system is carried out

using

object-oriented

concepts. System design is done

by making use case diagrams, activity diagrams, and

class diagrams (Bruegge, 2003). In addition,

interface design is also carried out.

3.2.1 Use Case Diagram

Use case diagram illustrates the order of interaction

between actors with system to be built. In Figure 1,

the use cases diagram shows that the information

system has three actors which are applicants, admins,

and teachers. The descriptions of the three actors can

be seen in Table 1 below.

Web based Registration and Entrance Exam Information System for Islamic Boarding School

883

Figure 1: System's Usecase Diagram.

Table 1: Actors Descriptions.

No Actor Descriptions

Applicant

Actors who have access rights

to register, edit registration,

input documents, make

payments, view schedules, and

perform oral and written tests.

Admin Actors who have access rights

to manage the entire designed

information system and are

responsible for processing the

existing master data.

Teacher Actors who have access rights

to manage exam questions,

provide video assessments of the

Al-Quran recital, and view exam

result.

3.2.2 Activity Diagram

Activity diagrams describe the activities that occur in

the system. This diagram shows the steps of the

system work process. In this information system,

there are three activity diagrams that represent the

activities of each actor. The diagrams can be seen in

the Figure 2,3, and 4 below.

In Figure 2, it can be seen that admin have to login

before entering the system. Once the login is

successful, then admin can manage the data according

to the access rights that he has by selecting each menu

that has been provided by the system

Figure 2: Admin's Activity Diagram.

Figure 3 portray the applicants activity diagram.

Applicants should registered first to get access to the

system. In their individual account, applicants can

manage their data by selecting each menus that have

been provided to be accessed by them. Applicants

will take a written test and upload Quran recital video

according to their schedule. Applicants also can view

their exam result once the the assessment process is

complete.

iCAST-ES 2021 - International Conference on Applied Science and Technology on Engineering Science

884

Figure 3: Applicants Activity Diagram.

Figure 4 show the activity diagram for teachers.

Teachers have an access rights to do some activities

such as viewing exams, manage exam questions, view

and grade applicants Quran recital, and also view

applicants exam result.

Figure 4: Teachers Activity Diagram.

Web based Registration and Entrance Exam Information System for Islamic Boarding School

885

Figure 5: Systems Class Diagram.

3.2.3 Class Diagram

Class Diagrams are static, showing a set of interface

classes, collaborations, and relationships. Class

diagrams also describe the relationships between

classes. In the system’s class diagram there are ten

classes namely users, results, documents, exams,

prospective students, schedules, questions, answers,

oral questions, oral answers. This class diagram also

displays the attributes and operations that will be used

by the system.The class diagram can be seen in Figure

3.2.4 Interface Design

This design is used as a guide for the layout and

appearance of the information system interface.

Examples of the interface designs produced at this

stage are shown in the following figures.

1. Applicants registration page (Figure 6)

2. Online written test page (Figure 7)

3. Quran recital upload page (Figure 8)

4. Exam result page (Figure 9)

Figure 6: Applicant Registration Interface Design.

iCAST-ES 2021 - International Conference on Applied Science and Technology on Engineering Science

886

Figure 7: Online Written Test Interface Design.

Figure 8: Quran Recital Upload Interface Design.

Figure 9: Exam Result Interface Design.

4 RESULT AND DISCUSSION

To implement the designs that have been generated in

the previous phase, several software are used,

namely:

1. Text editor : Sublime Text 3

2. Server tool : XAMPP 3.2.2

3. UI/UX designer : Balsamic Mockups

4. Framework : CodeIgniter

5. DBMS : MySQL

By using the software above, the Web Based

Registration and Entrance Exam Information System

for Islamic Boarding School were successfully

created. Some of the system interfaces can be seen in

the following figures.

Figure 10, 11, and 12 shows the example system

pages for applicants which are personal identity page,

exam schedule page, and exam result page.

Figure 10: Applicant Personal Identity Page.

Figure 11: Exam Schedule Page.

Web based Registration and Entrance Exam Information System for Islamic Boarding School

887

Figure 12: Exam Result Page.

Figure 13: Applicants Detail Information Page.

Figure 14: All Participants Exam Result Page.

Meanwhile, in the admin side, detail information

about the applicants can be view by admin (Figure

13). And finally, the exam result of all participants

is shown in Figure 14.

Information system testing is carried out using the

black box method where all system functionality is

tested to ensure the information system runs properly

and correctly.

5 FUTURE WORK

The Web Based Registration and Entrance Exam

Information System for Islamic Boarding School has

been successfully built. The functionality of this

system

accommodates

only the standard functionality

of the registration process and entrance exams.

Therefore, future development is quite possible to do.

Some of these developments include:

1. Integration of e-wallet on the payment method

so that applicants can directly make payments

through the system.

2. Adding variations to the written question

model, which is not only multiple choice, but

can also be used in other models such as essays

or short answers.

3. The re-registration feature for applicants who

have passed the exam needs to be added.

REFERENCES

Bruegge, B., Dutoit, A. H. (2003). Object Oriented

Software Engineering : Using UML, Patterns and Java.

Pearson.

Sommerville I. (2016). Software Engineering. Pearson, 10

edition.

Hadinata, N., Udariansyah, D. (2015). Implementasi

Metode Web Enginering Dalam Perancangan Sistem

Informasi Penerimaan Mahasiswa Baru Dan Tes

Online. In Proceeding SNATIKA. Vol 3.

Witanto, R., Solihin, H.H. (2016). Perancangan

SistemInformasi Penerimaan Siswa Baru Berbasis Web

(Studi Kasus : SMP Plus Babussalam Bandung). In

Jurnal Teknologi Informasi dan Elektronika. Vol. 1. No.

1. pp. 54–63.

Lesmono, S., Dwi, Ibnu., Doni, Fahlepi Roma. (2017).

Pendaftaran Santri Baru Berbasis Web Pada Pondok

Pesantren Al- Fatah. In KNIST. Vol. 1. pp. 30–37.

Rachman, Fergian Pratama., Anggoro, Dimas Aryo.

(2020). Perancangan Sistem Informasi Pendaftaran

Santri Baru PPM Al-Musawwa. Universitas

Muhammadiyah Surakarta.

Febriant, Fajar. (2021). Airlangga Bidik Potensi Ekonomi

Syariah 31 Ribu Pesantren. In

https://bisnis.tempo.co/read/1471993/airlangga-bidik-

potensi-ekonomi-syariah-31-ribu-

pesantren/full&view=ok. accessed 20 August 2021.

iCAST-ES 2021 - International Conference on Applied Science and Technology on Engineering Science

888