Assessing the Use of Online Platforms in Sharing Tacit Knowledge in
Innovation Networks
Nathalya Guruge and Jyri Vilko
Department of Industrial Engineering and Management, LUT University, kauppalankatu 13, 45100 Kouvola, Finland
Keywords: Tacit Knowledge, Knowledge Sharing, Innovation Networks.
Abstract: In an increasingly digitalized society, sharing tacit knowledge has emerged as a critical activity for driving
innovation, especially within innovation networks. This paper presents a systematic literature review to assess
the role of online platforms in facilitating tacit knowledge sharing. It explores how digital tools impact the
exchange of tacit knowledge, offering a conceptual framework to understand this process. The findings
provide strategies for leveraging online platforms to foster innovation within diverse knowledge-driven
ecosystems.
1 INTRODUCTION
Tacit knowledge, which is uncodified and personal,
has become a crucial asset for innovation in the
modern knowledge society (Polanyi, 1966; Nonaka,
1994). As organizations increasingly prioritize
knowledge sharing to maintain competitive
advantages, particularly within the digital space,
understanding how tacit knowledge can be effectively
shared online is critical (Ichijo & Nonaka, 2007). This
paper ex-amines the practices and tools used in tacit
knowledge sharing, motivating and inhibiting factors
that affect tacit knowledge sharing and the outcomes
of this sharing particularly within innovation
networks, through a systematic review of literature.
2 THEORETICAL
BACKGROUND
This section explores the foundational theories of
tacit knowledge and innovation networks, setting the
stage for examining how digital platforms support
this knowledge exchange.
2.1 Tacit Knowledge
Tacit knowledge, first explored by Michael Polanyi
in 1958, refers to the inexpressible knowledge that
resides in the human subconscious, which is difficult
to articulate in written or spoken form (Polanyi,
1966). Nonaka (1994) later expanded on this concept,
asserting that the knowledge expressible in words is
only a small part of the broader body of knowledge.
Tacit knowledge, as further developed by Nonaka and
Takeuchi (1995), includes personal experiences,
beliefs, and values, and is harder to express explicitly,
but can be articulated in certain situations. In
management studies, Nonaka's definition of tacit
knowledge, emphasizing its implicit and experiential
nature, is more widely accepted.
The initial view of tacit knowledge suggested by
Polanyi sees a minor change during Nonaka’s time in
such a way that it becomes known as the part of
knowledge that is possible to be articulated and
expressed in certain situations. In management
studies these philosophical definitions of tacit
knowledge by Polanyi are not commonly used but
Nonaka’s definitions are accepted as more relevant.
Hence, tacit knowledge is the implicit knowledge
possessed by individuals including skills, insights,
intuitions, and experiences, which are often difficult
to express explicitly.
2.2 Tacit Knowledge Sharing Online
Tacit knowledge sharing is defined as the exchange
of intuitive and unarticulated knowledge that takes
the form of personal skills, know-how, experience,
and expertise in knowledge management literature.
This type of knowledge, which is intangible and
personal, occurs primarily between peers or co-
workers in a workplace and it involves direct
206
Guruge, N. and Vilko, J.
Assessing the Use of Online Platforms in Sharing Tacit Knowledge in Innovation Networks.
DOI: 10.5220/0012926000003838
Paper published under CC license (CC BY-NC-ND 4.0)
In Proceedings of the 16th International Joint Conference on Knowledge Discovery, Knowledge Engineering and Knowledge Management (IC3K 2024) - Volume 3: KMIS, pages 206-213
ISBN: 978-989-758-716-0; ISSN: 2184-3228
Proceedings Copyright © 2024 by SCITEPRESS Science and Technology Publications, Lda.
exchange of knowledge between employees
(Majewska and Szulczynska, 2014). However, the
importance of the need of support to foster trust and
overcome resistance to knowledge transfer is
highlighted by Majewska and Szulczynska (2014)
signalling of an establishment of a new argument
related to factors that can catalyse tacit knowledge
transfer which is addressed in this present study.
Tacit knowledge sharing is viewed as tacit-to-
tacit conversations (Socialization) and as tacit-to-
explicit conversations (Internalization) according to
the knowledge creation theory of Nonaka and
Takeuchi (1995) (Marwick, 2001; Sarkiunaite and
Kriksciuniene, 2005; Lopez-Nicolas and Soto-
Acosta, 2005). This is because of the interactive and
dynamic relationship between tacit and explicit
knowledge (Panahi et al., 2015). The scholars
explained this further using the spiral model of
knowledge management and stated that Nonaka and
Takeuchi’s theory on knowledge creation which
adopts a spiral movement indicates it is unavoidable
to externalize and internalize tacit knowledge when
communicating. With the introduction of web
initiatives, arguments on new tools that can drive
sharing tacit knowledge through interactive and
collaborative technologies was discussed (Panahi et
al., 2012). ICT has been one of the main enablers of
knowledge sharing activities (Panahi et al., 2016).
Building on this, online platforms, particularly those
leveraging Web 2.0 technologies, have enabled more
dynamic and interactive forms of knowledge sharing.
2.3 Innovation Networks
Innovation builds upon previous discoveries and
inventions, much like Newton's famous analogy of
"standing on the shoulders of giants."(Acemoglu et
al., 2016). A consistent and reliable network of
innovators facilitates the ongoing accumulation of
technological and scientific advancements leading to
economic growth and transformation. This is well
explained through Neo-Schumpeterian economics
that places technological innovation at the core of
economic advancement. According to the theory
accumulation of knowledge and technological
advancement is fueled by research and development
funding, intellectual property protection (Law),
Support for entrepreneurship and policymaking
(Government intervention). Hence, this is an
innovation system (Beije and Groenewegen, 1992)
and in modern literature known as ‘Innovation
Networks’. The term refers to the actors in an
innovation system and their relationships.
Difficulties in knowledge creation and learning
significantly impact the overall results and
achievements of a network of collaborating
organizations (Lampela, 2009). One practical
solution put forward by Lampela (2009) to overcome
the challenges in innovation networks is
implementing virtual innovation teams. Sharing
knowledge within virtual teams can be complicated
since it is unlike face-to-face communication.
Knowledge, especially tacit knowledge, is sensitive
information that is embedded in a person’s sub
conscious mind. The sharing of sensitive information
in innovation networks necessitates a high degree of
trust. Simultaneously, the operational processes
demand speed and flexibility, despite facing
uncertainty, complexity, and ambiguity in the
available information and operating environment
(Lampela, 2009). Hence, it is worth assessing the
factors that enable and moderate virtual tacit
knowledge sharing in innovation networks.
3 METHODOLOGY
This study utilizes a systematic literature review
approach, analysing peer-reviewed journal articles
and conference papers published between 2003 and
2023. The review spans various academic databases,
including Scopus and Web of Science, and focuses on
studies that explore the use of online platforms in tacit
knowledge sharing.
Main research question:
What is the use of online platforms in sharing tacit
knowledge in innovation networks?
This question is split into five questions to in a way
that they cover the wide span of the above research
question.
1. What are the practices used to share tacit
knowledge online?
2. What are the tools used to share tacit
knowledge online?
3. Which factors enhance tacit knowledge
sharing online?
4. Which factors inhibit tacit knowledge sharing
online?
Assessing the Use of Online Platforms in Sharing Tacit Knowledge in Innovation Networks
207
5. What are the possible outcomes of tacit
knowledge sharing online?
Once formulating the research questions, a
comprehensive search strategy was developed to find
articles and conference papers. The strategy includes
which scientific databases are used, the search terms
and inclusion exclusion criteria of data. This review
spans academic databases such as Scopus, Web of
Science and Ebsco. The descriptor contained
synonyms and related terms from each category of
key words to ensure the comprehensive coverage of
the topic. These words were either present in the Title
of the article which was optional and were present in
both the abstract and the key words section. This
bibliographic search was conducted from June 2023
to July 2024. The search was refined and repeated
several times until the optimum results were yielded.
The search for relevant literature was restricted to
peer-reviewed journal articles and conference papers
published in English between 2003 and 2023.
Textbook chapters were not included, and while the
search was limited to English language publications,
there were no restrictions based on geographic
location. The initial search yielded 80 articles, and
after filtering, 24 journal articles were selected for
review.
In search of conference papers, the same search
strategy was applied which resulted in 18 papers from
16 conferences. They were subjected to researcher
triangulation and 11 papers were considered suitable
to study the research questions. To ensure the quality
of studies conferences with a h-Index ranking were
selected. H-index was introduced by Jorge E. Hirsch
in 2005 to measure a researcher’s scientific
productivity and impact based on the number of
publications and citations (Hirsch, 2005; Meho and
Yang, 2007). This metric, now widely adopted in
academia, considers an H-Index of 30 or above as a
benchmark for selecting conferences in this study.
Once applying the H-Index seven articles were
initially chosen for full-text assessment. However,
two additional conference papers were included due
to their relevance to the research objectives and
quality: the Wireless Telecommunications
Symposium paper, a good H-Index of 20, and
"Potentials of social media for tacit knowledge
sharing amongst physicians: Preliminary findings"
(Panahi et al., 2012), which was deemed
exceptionally useful despite not meeting the strict
criteria. This resulted in a total of eight conference
papers being selected for review. Hence, a total of 30
journal articles and conference papers were analysed
in this review.
Figure 1: Research Design.
4 DATA ANALYSIS
This study employed both content and thematic
analysis to analyse data from 30 articles, using NVivo
and Microsoft Excel for qualitative data analysis.
Content analysis, following Gaur and Kumar (2018),
quantified specific elements within the data, while
thematic analysis, adhering to Braun and Clarke's
(2017,2022) guidelines, identified broader themes
and patterns. Data from the articles were recorded in
an Excel sheet with key columns such as author, DOI,
and findings, which were analysed to identify
descriptive and thematic results. A coding framework
was developed based on Gaur and Kumar’s (2018)
categories, focusing on practices, tools, factors
enhancing or inhibiting tacit knowledge sharing, and
outcomes. Iterative adjustments were made to
account for emergent themes that did not fit the initial
categories.
5 ANALYSIS
The line graph depicts the selected number of journal
articles, conference papers published each year and
the total number of data used in this review. The
highest number of articles has been published in
2019, and there are no conference papers this year.
This total drastically decreases in the following year,
KMIS 2024 - 16th International Conference on Knowledge Management and Information Systems
208
the year when the covid-19 pandemic started
spreading outside of China. The lowest number of
journal articles and conference papers were seen in
2015 with zero data from the year. There are 8 years
in which only one article or conference paper was
found. The overall trend is an increase which
indicated promising future for research interests in
tacit knowledge sharing online.
Figure 2: Number of journal articles and conference papers
according to the year published.
Of the 30 articles analysed, 22 mentioned practices
or/and tools used in TKSO. In the present context
practices are the processes and interactions that
facilitate TKSO. Hence, explaining how a tool, or an
online platform enables individual to share expertise
in online environments. The identified practices are;
Structuring information (Kogl and Gilbert, 2019),
Virtual communities (Chi-cheng et al., 2022), Virtual
learning activities (Haag and Duan, 2012; Hildrum,
2009), case analyses and sharing of experiences
(Deng et al., 2023) broadcasting information to wider
audiences, faster dissemination, personalized feeds,
staying up-to-date, documenting experiences, and
improved retrievability (Panahi et al., 2016).
Tools in the present research context are specific
technologies and platforms that assist the execution
of the practices. Such tools identified in the reviewed
studies are; Web 2.0 technologies (E-ling and
Xiaoxia, 2019; Jarrahi et al., 2019; Fang and Gong,
2012; Panahi et al., 2012), Social media platforms
(Panahi et al., 2016; Panahi et al., 2016 Mladenovoic
and Krajina, 2020; Liana et al., 2014; Amidi et al.,
2018; Amidi et al.,2017; Mislan et al.,2016), Online
community forums (Rachaneewan, 2011; Yuan et al.,
2016; Ku, 2014), Social networking applications
(SNAs) (Diptee and Diptee, 2013),Videos, Text,
interactive elements (drag and drop exercises (Hon et
al., 2008; Mislan et al.,2016), IoT, Digital twins,
Siemens tecnomatrix ( Guerra-Zubiage et al., 2021).
16 studies presented factors affecting tacit
knowledge sharing online. These factors either
belonged to motivating factors or hindering factors.
The following tables (table 1 and 2) depict each factor
identified along with the relevant references.
Table 1: Factors motivating tacit knowledge sharing online.
Motivating factors
References
Closeness of the
network
(Chi-Cheng et al.,2022; Cao et
al.,2012; Mislan et al., 2016)
Frequency of
interaction
(Cao et al.,2012; Chi-Cheng et
al.,2022; Tee and Karney,2010;
Diptee and Diptee,2013)
Stability of member
interaction
(Cao et al.,2012; Chi-Cheng et
al.,2022; Ku, 2014; Großer et
al.,2018; Panahi et al., 2016)
Intrinsic motivations
(enjoyment & self-
efficacy)
(Wang et al.,2022; Mislan et al.,
2016; Hildrum, 2009; Amidi et
al.,2017)
Personal traits
(Yuan et al., 2016; Diptee and
Diptee,2013)
Trust in the informant
(Diptee and Diptee,2013; Großer
et al.,2018; Panahi et al., 2016)
Communication style
(Diptee and Diptee,2013; Großer
et al.,2018)
Appropriate
technology use
(Großer et al.,2018; Amidi et
al.,2017; E.-Ling and Xiaoxia,
2019)
Factors that act as barriers to online tacit
knowledge sharing have not been studied by many
researchers hence the few refences.
Table 2: Factors hindering tacit knowledge sharing online.
Hindering factors
References
Lack of communication
(Metin, 2019)
Conflicting perspectives
(Metin, 2019; Jarrahi et al.,
2019)
Misaligned priorities
(Metin, 2019)
Lack of trust
(Cao et al.,2012; Mislan et al.,
2016)
Virtual rewards
(Wang et al.,2022)
Value dissimilarity
(Jarrahi et al., 2019)
Economic factors
(Deng et al.,2023)
Network reciprocity
(Deng et al.,2023)
Regarding the outcomes of Tacit knowledge
sharing online (TKSO), nine studies directly or
indirectly discussed the impact of TKSO. These
outcomes were concentrating on Organizational (2
Studies), Interpersonal (2 Studies), Both individual
and Organizational (1 study), and Individual (3
studies). The sector with the most outcomes is the
healthcare sector.
Assessing the Use of Online Platforms in Sharing Tacit Knowledge in Innovation Networks
209
6 FINDINGS
The systematic review of 30 articles reveals a diverse
landscape of tools and practices employed for TKSO.
22 of such articles addressed tools or practices used
in different contexts. Hence, this paper identifies
practices used for TKSO as; information structing,
memberships in virtual communities, virtual learning
activities, virtual case discussions, and the use of
social media features such as broadcasting and
personalized feeds. These practices collectively
enhance the accessibility and co-creation of tacit
knowledge among innovation networks.
The tools identified in this study largely falls into
two categories; 1. communicating and collaborating
tools, 2. Social media platforms. Skype, slack, e-
learning platforms, blogs, and wikis fall under
communicating and collaborating tools while Twitter,
Facebook and LinkedIn can be categorized under
social media platforms. However, both these
categories of tools enable real-time interaction,
collaborative content creation and knowledge
disseminations among innovation networks.
Real-time communication, collaborative features,
and personalization/ filtering capabilities within these
tools are essential for effective TKSO in innovation
networks. They promote engagement, facilitate
interaction, and help individuals find relevant up to
date information. In addition to the established tools
that are discussed above, this review identified
emerging technologies such as digital twins and IoT
being explored to capture tacit knowledge transfer
between humans and collaborative robots (Guerra-
Zubiage et al.,2021) highlighting the evolving
landscape of TKSO.
Out of 30 revied studies, 16 identified factors
influencing tacit knowledge sharing (TKSO),
categorized as moderating or inhibiting. The four key
moderating factors are network characteristics,
intrinsic motivation, trust, and communication
technology. Strong relationships and frequent
interactions within a network promote effective
TKSO, with trust in the knowledge providerbased
on benevolence, competence, and integritybeing
crucial. Organizations should encourage trust through
transparent communication and recognition of
expertise. Additionally, clear communication and
appropriate technology, such as real-time
communication tools, are vital for successful
knowledge exchange, with the choice of technology
and communication style being tailored to specific
contexts for optimal results.
Several factors inhibiting tacit knowledge sharing
(TKSO) were identified, including lack of trust and
poor communication, which are interconnected
barriers in virtual platforms. Building trust through
open communication and clear expectations is
crucial. Differences in values or negative attitudes
within innovation networks also hinder knowledge
sharing. Additionally, virtual rewards, if poorly
designed, can demotivate TKSO. Economic
disparities between regions influence knowledge
flow, with wealthier regions typically sharing more
knowledge with less successful ones. Lastly, network
reciprocity where knowledge is shared only when
something valuable is received can limit the
willingness to share tacit knowledge.
The findings highlight the complexity of tacit
knowledge sharing (TKSO), influenced by both
individual and contextual factors. Positive influences
include network characteristics and intrinsic
motivation, while the effects of external rewards and
social dynamics are more nuanced. TKSO is crucial
for innovation networks, promoting trust,
collaboration, and the sharing of expertise to drive
growth. The outcomes of TKSO extend beyond the
act of sharing, producing tangible benefits such as
increased knowledge and skills, and intangible ones
such as enhanced collaboration and innovation.
Nine studies, primarily focused on healthcare,
examined TKSO outcomes at individual and
organizational levels. Panahi et al. (2016) and
Muhammed Kashif et al. (2019) found that sharing
medical knowledge through social media enhances
both professional and personal development. At the
individual level, TKSO improves skills, motivation,
and innovation capabilities. Hildrum (2009) and Tee
and Karney (2010) emphasized that TKSO fosters
learning and problem-solving skills. Organizational-
level outcomes, as noted by Buunk et al. (2018) and
Panahi et al. (2016), include improved problem-
solving and innovation, showing TKSO as a catalyst
for individual and organizational growth and
innovation.
7 CONCLUSION
This systematic review highlights the crucial role of
online platforms in facilitating tacit knowledge
sharing (TKSO) within innovation networks. It
identifies a range of tools, from social media to
emerging technologies like digital twins, which
promote TKSO. Both individual-level and
organizational-level benefits, such as professional
development, innovation, and problem-solving, are
noted. However, TKSO's effectiveness is influenced
KMIS 2024 - 16th International Conference on Knowledge Management and Information Systems
210
by factors like network characteristics, motivation,
trust, and appropriate technology use.
The review offers insights for fostering a
knowledge-sharing culture by emphasizing trust,
collaboration, and the selection of suitable tools. A
conceptual framework is developed to illustrate the
interplay between individual characteristics
(moderating factors) and contextual factors (enabling
factors) in the TKSO process. The framework
underscores the recurring nature of knowledge
sharing and provides a foundation for future research
and practice.
Figure 3: Conceptual framework for TKSO in innovation
networks.
Overall, this review highlights the multifaceted
impact of TKSO, extending beyond the mere
exchange of information. By understanding these
outcomes, organizations can develop strategies to
leverage online platforms and create environments
that encourage and reward the sharing of tacit
knowledge, ultimately driving individual growth and
organizational success.
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