Enterprise Architecture to Optimize the Sales Process Using the
TOGAF ADM Cycle in Companies in the Retail Sector
Deysi Campos Ruiz
a
, Gianmarco Vargas Araujo
b
and Jymmy Dextre Alarcon
c
Faculty of Engineering, Peruvian University of Applied Sciences, Lima, Peru
Keywords: Process Optimization, Enterprise Architecture, TOGAF, ADM, Framework.
Abstract: This study explored the application of enterprise architecture, specifically utilizing the TOGAF ADM cycle,
to optimize the sales process in retail enterprises. In the context of digital transformation, it was crucial for
retail operations to strategically adapt. The objective was to demonstrate how a structured approach based on
TOGAF could enhance operational efficiency, decision-making, and competitiveness in the dynamic retail
market. The methodology included several phases of the TOGAF ADM cycle: the Preliminary Phase involved
designing the research framework, organizational analysis, gathering business information, establishing
architectural principles, and identifying stakeholders and scope; the Architecture Vision phase defined the
baseline and target architecture, identified gaps, and key resources; the Business Architecture phase provided
a detailed analysis of the business model, strategies, operations, innovation, enterprise capabilities, and a
SWOT analysis; the Information Systems Architecture phase assessed the technology to be used, required
human resources, business evolution, and technological adaptability; the Technology Architecture phase
focused on technological infrastructure, security, customer loyalty, market knowledge, and customer service.
The main conclusion is that the enterprise architecture based on the TOGAF ADM cycle allowed us to
optimize the sales processes in the retail sector by 63%, improving operational efficiency and adaptation to
market demands, resulting in more satisfying shopping experiences.
1 INTRODUCTION
Digital transformation is putting significant pressure
on the retail sector. During the COVID-19 crisis,
many companies suffered losses due to the lack of
adequate solutions (Gerber et al., 2020). Furthermore,
resistance to technological adaptation is observed
according to (Liao & Wang, 2021), which has had an
impact on industries such as chemistry. Likewise, the
discrepancy between the business mission and vision
and operational processes makes it difficult to achieve
strategic objectives (Mutakin, 2020). On the other
hand, insufficient implementation of frameworks and
inadequate documentation represent additional
challenges, as noted in (Gerber et al., 2020; Gitelman
and Kozhevnikov, 2023), which directly affect sales
and the sector's competitiveness. This has been
reflected in the reduction in profits for March 2023,
mainly affecting hardware stores, department stores
a
https://orcid.org/0009-0009-0543-4979
b
https://orcid.org/0009-0000-0187-6846
c
https://orcid.org/0000-0002-1686-0510
and home furnishing businesses by 11.1%, 6.9% and
9.1% respectively according to (Diario El Peruano,
2023).
Given the multiple challenges, cases have been
recorded that show how to face these situations. In
(Liao & Wang, 2021), a company in the chemical
sector implemented a business architecture based on
TOGAF ADM, achieving the optimization of its
processes and cost reduction. Furthermore, in (Lamey
et al., 2023), a business architecture was proposed
together with an ERP, which integrated processes and
improved competitiveness. It has also been observed
that the integration of new technologies increases
productivity, as evidenced in (Yang et al., 2023),
where 20 companies were analyzed and an
operational improvement of 57.8% was recorded,
however, in the reviewed articles they do not consider
the retail sector in the new proposals for business
architectures based on TOGAF and not in the digital
218
Ruiz, D., Araujo, G. and Alarcon, J.
Enterprise Architecture to Optimize the Sales Process Using the TOGAF ADM Cycle in Companies in the Retail Sector.
DOI: 10.5220/0012928500003825
Paper published under CC license (CC BY-NC-ND 4.0)
In Proceedings of the 20th Inter national Conference on Web Information Systems and Technologies (WEBIST 2024), pages 218-225
ISBN: 978-989-758-718-4; ISSN: 2184-3252
Proceedings Copyright © 2024 by SCITEPRESS Science and Technology Publications, Lda.
transformation stage. This paper aims to cover the
after mentioned sector, focusing on small and
medium-sized companies presenting a business
architecture based on the ADM cycle.
Therefore, our proposal consists of developing 5
phases of the TOGAF ADM, (1) preliminary phase,
(2) architectural vision, (3) business architecture, (4)
information systems architecture and (5) architecture
of technology.
The work consists of five sections: the second
section is related articles, the third is the contribution,
the fourth section is the validation, the fifth is results
and discussion, and finally, the conclusions and future
work.
2 RELATED WORKS
In the competitive world of retail, optimizing the sales
process is essential. Using TOGAF's ADM cycle-
based enterprise architecture, companies can address
these challenges in a structured way. This approach
not only improves operational efficiency, but also
enables agile adaptation to changing market demands,
delivering more satisfying shopping experiences for
customers. In this context, we will explore how this
methodology can be a strategic tool for business
success.
In (Hardi & Legowo, 2023), the authors present
an analysis that seeks to find the solution to the
disorganization and slowness of their processes, for
which they conclude in the implementation of a
business architecture through the use of TOGAF
whose focus is on the 9 phases of the ADM cycle. .
Although this article is very relevant to our proposal,
it has a focus on the medical area, for which the
analysis is very different. However, the phases or the
way in which it is carried out is partly useful for
research.
In (Bastidas et al., 2022), the authors propose a
specific enterprise architecture for smart cities, using
an analysis based on certain phases of the TOGAF
ADM cycle. To represent this architecture in a more
understandable way, the ARCHI tool is used, which
facilitates the visualization and understanding of the
proposal. Although ARCHI is not used universally,
its application in our context is justified because it is
a tool commonly associated with the use of the
TOGAF Framework and also because our objective is
to provide a more accurate vision.
In (Girsang & Abimanyu, 2021), the authors
employ the TOGAF ADM cycle to model business
strategy to address desynchronization between
business and technology strategy, poor awareness of
the usefulness of Information Technology (IT) assets.
These establish 5 steps for the research methodology,
where they carry out the nine phases of the ADM
cycle and apply it to a case study called Dharmais.
This contributes greatly to us, since the authors carry
out each phase in detail, focusing on a case study,
which demonstrates how to apply the business
architecture based on TOGAF for a specific company
In (Gallegos-Baeza et al., 2021), they describe the
application of the TOGAF ADM cycle to develop an
Enterprise Architecture at the municipal level,
focusing on the Preliminary, Business Architecture,
Information Systems Architecture and Technological
Architecture phases; which allowed us to establish a
framework for the implementation of electronic
services and improve the provision of municipal
services. This proposal is very similar from the point
of view of the focus phases, although it differs due to
the implementation they propose in municipal
services, since we focus on sales in the retail sector.
3 ENTERPRISE ARCHITECTURE
PROPOSAL
TOGAF's ADM cycle optimization process to
optimize sales involves assessment, goal setting,
technology selection, infrastructure design, strategy
development, training, implementation, continuous
evaluation and adjustments.
Figure 1: Phases of an enterprise architecture, according to
TOGAF ADM.
The TOGAF ADM cycle is used for its flexibility,
allowing the introduction of new measures at each
phase. This approach includes the proposed
integration of the Odoo ERP, along with security
enhancements such as the Windows Defender
firewall and cloud storage. Additionally, an inventory
prediction module within Odoo is suggested,
Enterprise Architecture to Optimize the Sales Process Using the TOGAF ADM Cycle in Companies in the Retail Sector
219
enabling SMEs to forecast the necessary stock levels
for future dates.
3.1 Preliminar Phase
The objective of the preliminary phase is to design the
research framework, analyze the organization where
the case study will be applied. To do this (1) we obtain
information about the company, (2) we establish the
principles of the architecture as a solution proposal, (3)
we identify those responsible for carrying out the
architecture and (4) we establish the scope of the work.
Table 1: The table shows details all the deliverables to be
carried out to complete the preliminary phase.
Phase deliverable Content
Business Model
Business History
Business Sector
Points of sale
Analysis of the Business
Problem
Problem to optimize
Security
Proposed Solution
Technology to use
Human resources to
consider
Business Evolution
Vision and Strategy
Operations
Innovation and
development
Analysis of Business
Capabilities
Loyalty
Market Knowledge
Technological
Adaptability
Customer Support
Vision and
Objectivess
Business diagnosis
SWOT
PESTEL
Areas involved in the
process to optimize
3.2 Vision of Architecture
The objective of the architecture vision is to analyze
the strategic requirements and effectiveness and
needs of business processes to achieve organizational
objectives. Likewise, based on what was obtained,
offer a concrete solution. To do this (1) we identify
the situation and goals of the company, (2) we review
the principles of the architecture and (3) we define the
key requirements.
Table 2: The table shows details all the deliverables to be
carried out to complete the vision phase.
Phase deliverable Content
Architecture
Overview
Explanation of difficulties in
the company, explanation of the
proposal and how to approach it.
Requirements
Assessment
List functional requirements
based on architectures (business,
data, applications and
technologies).
List non-functional
requirements based on
architectures (business, data,
applications and technologies).
Goals for sales
improvement
Establish success indicators
to validate the effectiveness of the
proposed solution.
Table 3: The table shows details the aspects to be described
as requirements, this through a table with a list according to
architecture and type of requirement.
Type of
architecture
Requirements
Functional
Requirements
Non-
functional
requirements
Business
architecture
Processes and
workflows.
Interactions
with clients.
Scalability.
Security.
Availabilit
y.
Performanc
e.
Application
architecture
Features.
Integration
with external
systems.
User interface.
Usability.
Efficiency.
Adaptabilit
y.
Maintainab
ility.
Data
architecture
Data structure.
Data models.
Access/storage
requirements.
Scalability.
Security.
Availabilit
y.
Performanc
e.
Technolo
gy
Architecture
Hardware
platform and
operating
systems.
Network
infrastructure.
Security and
interoperability
requirements.
Usability.
Efficiency.
Adaptabilit
y.
Maintainab
ility.
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3.3 Business Architecture
The objective of business architecture is to design the
target architecture, in relation to the organization's
sales process. To do this (1) we identify the gaps in
the base architecture, (2) we propose the target
architecture, (3) we define the key resources
presented by the company and the one we propose
and (4) we select the relevant points of view of the
architecture. and the associated tools and techniques
from a business point of view.
Table 4: The table shows details all the deliverables to be
carried out to complete the business architecture phase.
Phase
deliverable
Content
Analysis
of the current
situation of
business
architecture
In Archimate, the current situation
of the company's sales process is
designed, where the relationship of
each process with the area is seen.
Design of
the desired
situation of
business
architecture
In Archimate, based on the
deficiencies found, an improvement
proposal is made with the solution
proposals integrated within the
analyzed process.
Definition
of key
resources
List the problems detected in the
current situation.
Explain the solution options and
the reason for their solution.
Business
architecture
views,
models, and
artifacts
Design of the sales volume
diagram of the products marketed per
year.
Design of the sales process use
case diagram.
3.4 Information Systems Architecture
The objective of information systems architecture is
to realize the data architecture and application
architecture of the organization. To do this (1) we
identify the gaps in the base architecture, (2) we
propose the target architecture, (3) we define the key
resources presented by the company and the one we
propose and (4) we select the relevant points of view
of the architecture and the associated tools and
techniques from the application point of view.
Table 5: The table shows details all the deliverables to be
carried out to complete the information systems
architecture phase.
Phase
deliverable
Content
Analysis of
the current
situation of data
and application
architecture
At Archimate, design of the
current situation of application
architecture.
At Archimate, design of the
current situation of data architecture.
Design the
desired
situation of data
and application
architecture
In Archimate, based on the
deficiencies found, design the desired
situation with the solution tools for
each architecture.
Definition
of resources
In the application architecture, the
security framework of the computer
network and the implementation of
security measures are established.
In the data architecture, the
incidents present in the company and
solutions are analyzed.
Application
Architecture
Views, Models,
and Artifacts
In the application architecture, the
application portfolio catalog is
established.
In the data architecture, the
principles of data, entity and
components, ERP data security and
data migration are established.
Figure 2: The image details the current situation of the
application architecture with reference to the retail sector.
Figure 3: The image details the current situation of the data
architecture with reference to the retail sector.
Enterprise Architecture to Optimize the Sales Process Using the TOGAF ADM Cycle in Companies in the Retail Sector
221
3.5 Technology Architecture
The objective of technology architecture is to deploy
the target architecture proposed for the organization.
With this established objective we begin (1) analysis
of the current situation of the business, (2) design of
the desired situation, (3) security of the technology
architecture and design of the technological
infrastructure and (4) design of the the network,
deployment of the components necessary for the
network, physical distribution and analysis of the
environment diagram and physical locations.
Table 6: The table shows details all the deliverables to be
carried out to complete the technology architecture phase.
Phase
deliverable
Content
Analysis of
the current
situation of
technology
architecture
In Archimate, the current
situation of the technologies used in
the company is designed and how
these relate to the sales process.
Design of
the desired
situation of
technology
architecture
In Archimate, based on the
deficiencies found, the desired
situation is designed, implementing
the solution proposals and integrating
it into the company.
Definition
of resources
Define the implementation of
security measures for the business
and applications, for the data and
design the desired technological
infrastructure with the
aforementioned measures.
Application
Architecture
Views, Models,
and Artifacts
Design the network and
communications architecture in
Packet Tracer.
Carry out the characterization of
the nodes and design the deployment
diagram and components on the
connections between the servers.
Establish business systems,
physical components, server address
and IP address.
Design the diagram of physical
locations.
Establish a sales strategy based
on the proposed solution
implemented.
Figure 4: The image details the technology architecture
with reference to the retail sector.
Table 7: The table shows the detailed deliverables to be
carried out for the technology architecture.
Technology
architecture
Description
Technology
Architecture
Security
For business and applications.
For the data.
Technology
Architecture
Views, Models,
and Artifacts
Network and communications
architecture.
Node Characterization /
Deployment Diagram and
Components.
Physical distribution.
System/Technology Matrix.
Diagram of environments and
locations.
Sales strategy.
4 VALIDATION
The validation process will allow us to know the main
aspects of improvement regarding the sales process
when applying the proposal provided. This will be
carried out in the company “LIMPIO BE”, “TOQUE
BABY PERU and in a simulation in a testing
environment, the first business is dedicated to the sale
of household cleaning products, located in Monsefú
Chiclayo in Peru. The second is dedicated to the sale
of children's clothing and accessories and the third
will be a simulation of a hardware store type business;
located in Lima, Peru.
To validate the enterprise architecture, two
experiments will be conducted, Experiment 1 will be
the testing of the proposed technology within the
architecture and Experiment 2 will be a survey.
Experiment 1 involves a 10-day test of the Odoo ERP
within the company, including specific modules such
as Electronic Commerce, CRM, Sales, Billing,
Accounting, Inventory, and Email Marketing.
Additionally, based on security methods such as the
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implementation of a firewall and security measures
involved in the installation of the Odoo ERP, like
cloud security, data encryption, and more, proposed
at each phase of the ADM cycle. Experiment 2
consists of a survey, which will be proposed to
evaluate the most important changes that have been
obtained after Experiment 1.
In order to achieve a validation of the
optimization of the sales process in the proposed
enterprise architecture, a four-step validation is used.
Figure 5: The image details the four steps for validating the
proposal.
4.1 Simulation
The business architecture and the developed system
adapt to the current situation of the retail business.
This business architecture is implemented with the
aim of optimizing processes and sales, allowing for
more efficient results and continuing with the
validation process.
4.2 Data Collection
The data collection phase involves gathering
information on the retail business's results 10 days
after implementing the business architecture, which
are response time from the arrival of a customer until
the sale, accuracy of physical and virtual inventory,
time from stock visibility to sale, and time from
relevant information visibility. This will reveal how
the architecture has been adapted and the changes
compared to previous results. An online survey will
also be conducted to assess user satisfaction and
identify improvement opportunities, using a Likert
scale for closed questions (1 = Totally disagree, 2 =
Disagree, 3 = Neither agree nor disagree, 4 = Agree,
5 = Totally agree). This approach will help compile
comprehensive results within the business.
The user satisfaction survey includes the
following questions:
1. Was the system available when you needed it?
2. Has the system optimized your sales process?
3. How satisfied are you with the modules chosen
for your business operations?
For validating accessibility:
1. Was the application intuitive to navigate and
use the modules?
2. Do you agree with the speed of response time
and accessibility?
3. Are the operating systems sufficient to manage
your business?
For validating security:
1. Was the security level of your data adequate?
2. How satisfied are you with the access and
authentication measures?
3. Is the implemented Firewall sufficient to block
unauthorized access?
For validating functionality:
1. Was the website development faithful to your
business objectives?
2. Was the stock prediction of inventory products
adequate?
3. Was the visualization of stock graphs on a
defined date adequate?
4. Was it easy to integrate your company into the
system?
4.3 Results Comparison
In the results comparison phase, the performance of
the proposal in improving processes will be analyzed
after completing the simulation period. A survey will
measure success indicators before implementing the
business architecture. By comparing these indicators
before and after the simulation, we can determine and
measure each business's level of improvement.
4.4 Compliance with Success
Indicators
The phase of compliance with success indicators
focuses on analyzing the results obtained in the
previous phase and relating them to the success
indicators established for the business. This means
that, in the design of the desired situation, they will
be measured to measure their level of compliance in
relation to the success indicators.
5 RESULTS
Having completed the architecture simulation phase,
where the business architecture developed within
retail companies was implemented, data collection
continued by sending an online survey to determine
user satisfaction, accessibility, security and
functionality. In this way, the following results were
obtained:
Enterprise Architecture to Optimize the Sales Process Using the TOGAF ADM Cycle in Companies in the Retail Sector
223
Figure 6: The image details the results by category of the
survey carried out.
Figure 6 shows that the Security category has the
highest rating at 4.5, indicating effective resolution of
security issues. User satisfaction averages 4.1,
reflecting positive reception of the business
architecture by microentrepreneurs. Accessibility,
with a score of 4.3, demonstrates that the ERP system
is intuitive and user-friendly. Functionality also
scores 4.3, showing that the designed processes and
modules are well-suited to the company's needs and
have optimized the sales process.
Next, in the results comparison phase, having
carried out the survey prior to the simulation, the
following results were obtained:
Table 8: The table shows the indicators before the
simulation.
Indicators before simulation
Indicator Measure
1
Average time from the
arrival of a customer to the
closin
g
of the sale.
210 (minutes)
2
Accuracy of inventory
records compared to actual
p
hysical inventory.
64% (precisión)
3
Time in which the user
reviews the stock of a
requested product until its
deliver
y
and sale.
30 (minutes)
4
Time and ease with which
employees can access
relevant information.
60 (minutes)
Table 8 summarizes a survey conducted on various
retail SMEs to measure the time and precision of key
success indicators before implementing the
architecture, determining the level of optimization of
the sales process.
Then, to finish the comparison, ten sample data
were obtained from each company evaluated in order
to subsequently calculate compliance with the
success indicators.
Table 9: The table shows the indicators after the simulation
(average of 10 samples) for each company.
Success indicator
Company
Limpio Be Toque Baby
Indicator 1
41 21
Indicator 2
86% 85%
Indicator 3 22.5 14
Indicator 4 3.9 3.6
Table 9 presents the success indicators for each
validated enterprise, based on 10 samples per
indicator. It assesses the time and precision of each
indicator after implementing the architectural
solution, specifically for “Toque Baby” and “Limpio
Be,” using the developed enterprise architecture and
ERP system.
Finally, in the phase of compliance with success
indicators, the comparison of the results will be
analyzed in order to determine the level of
optimization of all the success indicators based on the
implementation of the business architecture solution
for retail companies. To obtain the optimization
percentage, the following mathematical formula is
used:
𝑂𝑝𝑡𝑖𝑚𝑖𝑧𝑎𝑡𝑖𝑜𝑛
%

𝐼𝑛𝑖𝑡𝑖𝑎𝑙 𝑡𝑖𝑚𝑒 𝐹𝑖𝑛𝑎𝑙 𝑡𝑖𝑚𝑒
𝐼𝑛𝑖𝑡𝑖𝑎𝑙 𝑡𝑖𝑚𝑒
  100
In this way, the results obtained are the following:
Table 10: The table shows the percentage of optimization
of each indicator (average of 10 samples) by each company.
Optimization percentage
Success indicator Company
Limpio Be Toque Baby
Indicator 1
80% 90%
Indicator 2 37% 33%
Indicator 3 25% 53%
Indicator 4 93% 94%
Total average 59% 68%
When observing the optimization result, we see
that "Toque Baby" has an average total optimization
of 68% based on its results prior to implementing the
business architecture. The new architecture led to a
90% improvement in Indicator 1 for "Toque Baby"
and 80% for "Limpio Be." For Indicator 3, "Toque
Baby" improved by 53% and "Limpio Be" by 25%.
This was achieved through the selected modules and
the submodule developed to determine future product
stock.
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6 CONCLUSIONS
This study applied the business architecture based on
the TOGAF ADM cycle that allowed us to optimize
sales processes in the retail sector by 63%, improving
operational efficiency and adaptation to market
demands, resulting in more satisfactory purchasing
experiences. The preliminary phase of the ADM
cycle allowed us to design a solid research framework
and establish the scope of work. The business
architecture facilitated the identification of gaps, the
design of a target architecture and the definition of
key resources, contributing to effective strategic
planning. Continuous evaluation through online
surveys provided valuable information for
improvements. For future work, it is suggested to
carry out the validation for a greater number of days
to obtain greater results that help determine whether
the proposed solution is effective.
ACKNOWLEDGEMENTS
We thank the Peruvian University of Applied
Sciences and the Faculty of Engineering for their
support. Special thanks to our advisors for their
guidance. We are grateful to our families, friends, and
classmates for their support, and to the individuals
and companies who participated in the project's
validation. This achievement would not have been
possible without you.
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