A Framework for Agile and UX Integration in Healthcare Software
Development: A Kanban Approach
Emanuel P. Vicente
1 a
, Wilamis K. N. da Silva
1 b
, Geraldo T. G. Neto
2 c
and Gustavo H. S. Alexandre
1 d
1
CESAR, Recife Center for Advanced Studies and Systems, Apolo Street, Recife, Brazil
2
IFMS, Federal Institute of Mato Grosso do Sul, Corumb
´
a, Brazil
{epv, wkns, ghsa}@cesar.school, geraldo.galindo@ifms.edu.br
Keywords:
Usability, Usability Method, UCD, Usage-Centered, Medical-Hospital System, Doctor, Health, Medicine,
Patient Safety.
Abstract:
The expansion of medical applications increasingly requires quality in their interfaces to mitigate usability
problems and improve the patient experience. The development of healthcare applications presents challenges
in the field of usability due to the risk of impact on patient safety. This article addressed these issues by in-
tegrating User-Centered Design and Agile Software Development (ASD), creating several kanban boards to
organize the flow of tasks between designers and developers. This study evaluated the integration of User-
Centered Design (UCD) practices the use of Kanban as an ASD method during the development of an elec-
tronic appointment scheduling subsystem in a Hospital Information System (SIS). Semi-structured interviews
were carried out with 10 project members on fourteen questions about the challenges and opportunities of
integrating UCD practices with the Kanban method in the healthcare context. Through qualitative analysis,
we concluded that the integration of these approaches led to the expansion of software engineering knowledge
in the area of usability, UX and agile development, in addition, it helped to organize the flow of activities,
improve the relationship between interaction and development designers teams. developers and reduce the
number of usability problems in healthcare software products.
1 INTRODUCTION
Currently, the software industry has invested in in-
creasingly innovative solutions in the healthcare area
and has driven the digital transformation of this area,
with the development of applications, platforms and
healthcare information systems that have been trans-
forming the form of interaction between patients and
Health professionals.
The use of digital tools that can assist health-
care providers like Clinical Decision Support Sys-
tems (CDSS) are increasingly present in the daily
lives of healthcare professionals, in hospitals and
clinics, helping with diagnosis and decision-making
and improve various aspects of healthcare delivery,
such as patient safety, clinical management, diagnos-
tic support, cost management, and administrative ef-
a
https://orcid.org/0009-0008-9859-8819
b
https://orcid.org/0000-0002-8530-5916
c
https://orcid.org/0000-0001-7244-8822
d
https://orcid.org/0000-0002-8347-6383
ciency (Abell et al., 2023). CDSS can take diferent
forms, such as guideline-based algorithms for chronic
disease risk and screening, personalized medication
dosing, and alerts for potential or historical adverse
events.
These systems are widely used in various health-
care environments and play an important role in pro-
viding healthcare services that ensure safety, effi-
ciency and effectiveness (Woldemariam and Jimma,
2023). However, research has shown that several
healthcare systems have faced some usability chal-
lenges leading to clinician frustration and workflow
inefficiencies (Kalli, 2022).
Also, previous research work on usability of Hos-
pital Information System (HIS) and CDSS suggests
that poor usability contributes to the decreased cogni-
tive performance of clinicians, low efficiency, work-
flow interruption or disorientation, raised medical er-
ror risks and higher numbers of adverse events (Gho-
rayeb et al., 2023).
In this context, Agile Software Development
(ASD) can be an alternative to mitigating this chal-
Vicente, E. P., da Silva, W. K. N., Neto, G. T. G. and Alexandre, G. H. S.
A Framework for Agile and UX Integration in Healthcare Software Development: A Kanban Approach.
DOI: 10.5220/0013279900003929
Paper published under CC license (CC BY-NC-ND 4.0)
In Proceedings of the 27th International Conference on Enterprise Information Systems (ICEIS 2025) - Volume 2, pages 525-532
ISBN: 978-989-758-749-8; ISSN: 2184-4992
Proceedings Copyright © 2025 by SCITEPRESS Science and Technology Publications, Lda.
525
lenge. Annually, the State of Agile survey
1
conducts
a survey with professionals in the agile context with
the aim of understanding the benefits and challenges
of adopting agile. In 2023, it was observed that 59%
of professionals were either very or somewhat satis-
fied with Agile in their organizations to support of im-
provements in their development process and also to
achieve a digital transformation throughout the entire
development cycle of their products.
Despite this, it is observed that agile methods
and usability practices are not part of the same pro-
cess, despite the ISO/IEC-9126(2003) standard indi-
cating that usability is considered a technical quality
attribute for software design, even if usability is con-
sidered a non-functional requirement in Software En-
gineering (SE).
Usability can be considered as one of the main
quality characteristics of a system. Usability can be
defined by ease of use and the extent to which a prod-
uct is used efficiently, effectively and satisfactorily by
specific users in carrying out objectives(Iso, 1998). A
poor usability score generates a drop in user efficiency
and widespread dissatisfaction with the quality of an
HIS (Farrahi et al., 2019).
In this context, it is necessary to adopt prac-
tices to guarantee an agile software development pro-
cess, but also including a humanized look with User-
Centered Design (UCD), making it necessary to di-
rect attention to end users during all phases of a soft-
ware project. This look is described by Lowder-
milk(LOWDERMILK, 2019) such as UCD where us-
ability processes are focused on the end user, resulting
in a better quality application from the perspective of
those who use the system.
For HIS with usability problems, the impact of
usability failures increases the chance of medical er-
ror and can lead to a disaster, such as prescribing the
wrong medications or inappropriate dosages (Koppel
et al., 2005) and (Jaspers, 2009). On the other hand,
systems with high usability help users to carry out
their tasks safely, quickly, easily and with minimal
mental effort(Rezaei-Hachesu et al., 2016). There-
fore, it is highly recommended that during the devel-
opment of new systems, usability is regularly eval-
uated during all phases of construction, in order to
identify and resolve unforeseen problems(Khajouei
and Jaspers, 2010).
This article proposes the application of integrated
UCD practices in an agile context using Kanban dur-
ing the development of an HIS subsystem in a large
military hospital.
1
https://stateofagile.com/
2 RELATED WORK
One of the first works to carry out this discussion was
carried out by Constantine and Lockwood (Constan-
tine and Lockwood, 2002) proposed a simplified ver-
sion of User-Centered Design (UCD) aimed at inte-
grating ’lightweight’ agile methods. Their study high-
lighted that UCD can be effectively combined with
agile processes through user involvement in initial
phases, facilitating better planning and usability eval-
uation
It was found that users themselves could con-
tribute to writing ”user stories” and help in modeling
and prioritizing design activities. This characteristic
of approaching the user in the initial phases of the re-
quirements elicitation process is one of the usability
principles and allows the contexts of use to be identi-
fied, as well as providing better support for the plan-
ning and definition of usability evaluation parameters.
Sy (2007) presents a working model that seeks
to integrate UCD activities in a generic way into the
ASD(Sy, 2007) process. Based on the basic process
of incremental development, and conceptualizing the
activity of the design and development teams to oc-
cur separately, the author proposes the use of alter-
nating activities originating in a cycle prior to the be-
ginning of the development cycles, only for initial re-
quirements elicitation and scope planning in the first
development cycle. In this way, requirements gath-
ering and planning activities would always be carried
out one cycle in advance of the interface development
cycle, remaining for a round after quality verification
and testing activities.
Despite the evolution of the model proposed by
Sy, it does not present a solution for managing
changes during interactions, caused by less commu-
nication between teams throughout the cycles and the
fact that both teams are working on different sets of
features to be implemented. To solve this problem
Silva(Da Silva et al., 2012) proposes some changes to
the model, allowing, throughout the cycles, commu-
nication between teams, in addition to increasing the
scope of team activities to cover not only the immedi-
ately subsequent cycles, but also the previous ones. It
is also noteworthy that both Sy and Silva’s approaches
do not present a closure cycle for the project in terms
of quality verification for the final product develop-
ment cycle.
Next, some studies that proposed integration be-
tween ASD and UCD will be presented. This topic
will present three studies on the integration of usabil-
ity processes with the main agile methods such as:
XP, Scrum and Kanban, with the main attention fo-
cused on this last method, which is the focus of the
study our thesis.
ICEIS 2025 - 27th International Conference on Enterprise Information Systems
526
2.1 Integration Between UX and XP
Silva(Silva et al., 2009), presented XPu as a method
of integration between XP and the Praxis-u usability
process. Method used in the Department of Com-
puter Science at the Federal University of Minas
Gerais - UFMG and integrated into Praxis (de P
´
adua
Paula Filho, 2009).
In the XPu method, technical activities begin with
User Analysis, which is carried out using Personas
(Cooper et al., 2014). Developed by Alan Cooper
(Cooper et al., 2014), this technique aims to charac-
terize groups of end users through direct observation
of users in their usual work environments. Through
the use of Personas, it is possible to produce simple
and typical prototypes for these end users.
In addition to the production of prototypes, Task
Analysis takes place in parallel through the produc-
tion of Scripts (Rosson and Carroll, 2002). Scripts
are used as an HCI technique that textually describes
the details of the execution of a task by a user pro-
file. The Scripts are, therefore, the representation of
usage situations, being used to understand users and
their respective needs.
The Usability Context Analysis completes its ac-
tivities at the end of the User Analysis and Task Anal-
ysis, which will result in the representation of Usabil-
ity Stories. Usability Stories and User Stories, already
used by the XP method, cannot be confused, as there
is an important difference between them. Since User
Stories are written by the client in the XP method,
Usability Stories are described by the Interaction De-
signer, which is a role suggested by the second edition
of the XP method (BECK, ) and incorporated and im-
plemented by XPu. The Interaction Designer, who is
assisted by the client, is responsible for all proposed
usability activities.
2.2 Integration Between UX and
SCRUM
Singh (Singh, 2008) introduced U-SCRUM, an adap-
tation of the Scrum methodology that integrates us-
ability principles by incorporating a Usability Product
Owner role. This role centralizes usability tasks, ad-
dressing the lack of predefined usability processes in
traditional agile methods. U-SCRUM has shown im-
provements in usability outcomes by ensuring early
and ongoing user involvement.
The work applied this adapted method in busi-
ness oriented projects to obtain validation of the re-
sults. The approach used by U-SCRUM produced
considerable improvements in the level of usability of
the developed artifacts, according to the author, who
pointed out benefits, including for end users and other
stakeholders.
2.3 Integration Between UX and
KANBAN
While significant research explores the integration
of UCD practices with XP and Scrum (e.g., (Silva
et al., 2009); (Singh, 2008)), studies on Kanban re-
main limited. Despite its growing adoption in soft-
ware projects (Komus and Kuberg, 2017), academic
exploration of Kanban’s compatibility with UCD is
still emerging.
One of the first studies that sought to improve the
integration of Kanban with UCD was carried out by
Sch
¨
on, 2016 (Sch
¨
on et al., 2016). In that study, mul-
tiple kanban boards were implemented to control the
flow of tasks in the design and development teams, as
show in Figure 1.
This study investigated the integration of Human-
Centered Design (HCD) and Kanban with the aim
of gaining market experiences in a real-world con-
text. Their case study showed that requirements flow
into the development process in a structured way, us-
ing a unique kanban board for design and another
for development. This approach increased trans-
parency regarding recurring requirements and con-
tributed to the production of knowledge about the in-
tegration between agility and UCD providing practi-
cal insights into human-centered agile development.
The work demonstrated that the integration of these
approaches produced deliveries with good UX, in
addition to making the development process more
human-centered. Furthermore, he concluded that
cross-functional collaboration between design and de-
velopment teams accelerates product development.
Despite the maturity regarding the integration be-
tween UCD and Agile, after just over two decades of
discussions, it still has challenges mainly in two main
issues: company negligence of UX and UCD, and
decentralization of organizational structure (Welin,
2024)
3 RESEARCH OBJECTIVES AND
STUDY DESIGN
3.1 Objectives
The aim of our study is to gain empirical insights
in the integration of UCD and Kanban and to prove
whether the execution of this action research cy-
cle managed to adapt an integration process between
A Framework for Agile and UX Integration in Healthcare Software Development: A Kanban Approach
527
ASD and UX using Kanban and usability inspections
to overcome the main challenges of integrating these
approaches, as mapped by Salah, (SALAH, 2014) as:
C1 - Lack of time to plan advance design activi-
ties;
C2 - Difficulty in fragmenting activities;
C3 - Difficulty in prioritizing Design activities;
C4 - Difficulty integrating work between develop-
ers and Designers;
C5 - Develop usability tests;
C6 - Design workload; It is
C7 - Lack of documentation.
3.2 Research Context and Setting
We apply the approach proposed by Sch
¨
on,(Eva-
Maria Sch
¨
on and Thomaschewski, 2016)) to create
multiples kanban boards to organize the flow of tasks
between designers and developers, as detailed in Fig-
ure 1. This paper was carried out as a case study
in military hospital investigation is the integration of
UCD over Kanban in a real world context.
This study was conducted as part of a broader ef-
fort to develop a web app, known as the SANDRA,
based on HIS. The development occurred at an mili-
tar hospital with in Brazil.
3.3 Research Questions
We defined the following research questions which
can be mapped to C1-C7 as followed:
RQ1 - Does integration between kanban and UCD
help mitigate the lack of time to plan design activ-
ities in advance?
RQ2 - Does integration between kanban and UCD
improve fragmentation and prioritization of de-
sign activities?
RQ4- Does the integration between kanban and
UCD improve the relationship between develop-
ers and Designers?
RQ5 - How multiple kanban boards improve plan-
ning and execution of usability tests?
RQ6 - Integration between kanban and ASD
helped reduce design workload?
RQ7 - Integration between kanban and ASD
helped to mitigate a Lack of documentation?
3.4 Ethical Considerations
All data were collected in Portugues and
pseudonymized (deidentified) with partici-
pants’informed consent. Confidential audio record-
ings of semistructured interviews were used for data
analysis, and participants were identified only by
alpha-numeric codes.
3.5 Data Collection and Analysis
In order to gain qualitative insights, we conducted
semi-structured interviews with 10 project members.
The interviews were carried out 1 month after the
completion of the project. An interview consisted of
fourteen questions and typically took 20 to 30 min-
utes. The original interview questions (Portuguese
language) can be found in Multimedia Appendix A.
4 RESULTS AND DISCUSSION
RQ1 - Does integration between kanban and UCD
help mitigate the lack of time to plan design activ-
ities in advance?
Regarding the lack of time to plan the advance of de-
sign activities the integration process sought to en-
courage design planning activities during the imple-
mentation of the scheduling system development ac-
tion plan, as the condition of the activities In frame
design and development, we strive to ensure respon-
siveness to changes in usability and functional re-
quirements.
“design activities were placed ahead of cod-
ing activities. This improved the process as a
whole, as user stories were now written by the
design team and no longer by the project man-
ager or the developer themselves. The pro-
totypes and user stories arrived with greater
detail and context of use, which helped to
mitigate gaps in understanding when imple-
menting the requirements and brought devel-
opment closer to the need for use. (E3, De-
veloper).
RQ2 - Does integration between kanban and UCD
improve fragmentation and prioritization of de-
sign activities?
The difficulty of fragmenting and prioritizing design
activities was overcome after adopting the adapted in-
tegration model, as it allowed the partitioning of de-
sign activities into groups of smaller activities, and
ICEIS 2025 - 27th International Conference on Enterprise Information Systems
528
Figure 1: Multiple activity flows through the adapted process of multiple kanban boards proposed by Sch
¨
on (Sch
¨
on et al.,
2016).
also allowed adequate planning of Requirements En-
gineering (RE) activities, both usability and func-
tional requirements of the electronic scheduling sys-
tem (E3 and E4). Tactical UX Activities carried out
the work of orchestrating UX operational activities,
coordinating user investigations, their tasks and the
environment of this context of use.
Another benefit reported by an interviewee (E8)
was that the kanban board contributed to better prior-
itization of activities, as with the adoption of differ-
ent kanban boards, each board had its own backlog
and followed their respective execution flows and had
their own people responsible.
Does integration between kanban and UCD im-
prove the relationship between developers and De-
signers?
Integrating developers and designers remains a key
challenge in multidisciplinary projects. However, in-
terviewees (E3, E7) reported that adopting multiple
Kanban boards significantly improved collaboration
and accelerated release cycles. For instance, E5 high-
lighted that this approach clarified requirements, fos-
tering effective teamwork between design and devel-
opment teams.
One participant (E5) reported that one of the ben-
efits of cross-functional collaboration, provided by
the adoption of multiple kanban board integrated to
usability approaches, was that developers had a bet-
ter idea of the requirements and there was effective
collaboration between the design and development
teams. The same interviewee also reported that the
”good morning” meetings managed to be quite collab-
orative and managed to bring to light all the informa-
tion necessary for the progress of the day’s activities,
however, another interviewee (E6) reported as a neg-
ative factor that the ”good morning” meetings would
eventually last more than 1 hour.
The meetings at the beginning of the working day
helped developers get the point of view of UX special-
ists and vice versa for certain doubts in their respec-
tive activity boards (E4, E9). The project manager
(E2) also reported that there was greater debate be-
tween developers and designers about complex prob-
lems that the project faced, as well as a greater per-
ception about the speed of the project (E2).
How multiple kanban boards improve planning
and execution of usability tests? For some intervie-
wees (E4, E6, E8 and E9) the process helped develop
usability tests efficiently, it also helped in defining
tests and in the activities of defining requirements and
usability metrics/UX, in addition to improving flow
control of existing test cards on the board.
For one interviewee (E9), it was clear that con-
trolling design activities in an exclusive framework
helped to organize the flow of developers’ tasks, as
now so many usability activities were concentrated in
another team, as were the activities of the develop-
ment framework. became leaner and more organized.
Integration between kanban and ASD helped re-
duce design workload? The adapted process made
it possible to balance the workload of Designers (E6
and E4), as it managed to optimize the flow of tasks
on the Design Kanban board and dedicate the team’s
efforts to these activities. According to Salah, not all
organizations have the financial resources to allocate
design experts(SALAH, 2014). Using kanban in mul-
tiple boards helped (E4) to optimize this work, as this
function ended up being carried out by a member of
the development team and everything was controlled
in the same square. According to the same intervie-
wee (E4), a permanent team of designers has now
been created and the workload has been balanced ap-
propriately.
Integration between kanban and ASD helped to
mitigate a Lack of documentation? For Salah
(SALAH, 2014) the lack of documentation is one of
A Framework for Agile and UX Integration in Healthcare Software Development: A Kanban Approach
529
Figure 2: Activity flow of the Kanban and UX integration process.
the major problems affecting the integration between
agile approaches and UCD, however, for the intervie-
wee from the development and Design teams(E3-E7)
The process adopted has documentation on the guide-
lines for executing tasks on Kanban boards, as well
as guidelines for carrying out tactical and operational
activities.
“We plan to insert usability inspection activi-
ties in almost all prototypes developed by the
design team, and iterative carry out refine-
ments that help us document as many aspects
of contexts of use, personas, tasks and user
stories of our interfaces as possible. (E9, In-
teraction Designer).
An interviewee (E9) reported on the improvement
in the quality of User Stories that arrived in the de-
velopment kanban board’s backlog, coming from the
design board and which underwent successive refine-
ments after the design team used the inspection form
templates, Appendix B.
Finally, one of the members of the operations team
(E9) observed that the versions released for operation
are generating fewer errors.
“Despite the adoption of more activities
within the project with the new framework
system exclusive to Design, I found that the
inclusion of these design activities brought
benefits to the release time in general. This
is because, basically, the time lost with the
construction of UX artifacts was gained back
with the specification of requirements en-
riched with details, and this was reflected in
more mature interfaces with fewer errors and
bugs. The development team had less re-
work to correct nonconformities in the prod-
uct and code refactoring. We noticed a higher
compliance rate in inspections and unit tests.
The team also gained more effective time to
move cards to implement effectively new sto-
ries. Even the production environment has
generated fewer demands for error correc-
tion. (E6, Developer).
It was possible to conclude that the multi-kanban
board aprouch guaranteed the agility of the develop-
ment of the scheduling module. It was also possible
to validate that the process brought greater integra-
tion between the DAS and UX approaches. Usabil-
ity inspections ensured the delivery of UX artifacts
with greater details about the personas, their tasks, the
context of use of the interfaces and in which environ-
ment this use would occur. All of this contributed to
requirements engineering being improved to deliver
better stories to be implemented.
The teams separated the demands of the Design
and Development teams, however, this did not result
in the creation of cycles of segregation of specialists,
on the contrary, it brought organization to the flow of
ICEIS 2025 - 27th International Conference on Enterprise Information Systems
530
tasks and the teams were able to work collaboratively.
The report above made by one of the developers
(E6) is very close to the perception described by one
of the operations analysts (E9).
5 THREATS OF VALIDITY
We classified the threats to the validity of this study,
according to Runeson and Host (Runeson and H
¨
ost,
2009).
Construct Validity. This threat concerns the partic-
ipants’ understanding of the research objective and
the clarity of the interview questions. It also relates
to how effectively we communicated the research
purpose during the interviews. To address this, we
conducted a pilot interview with a PhD researcher
and an industry professional, who evaluated and
validated the instrument, highlighting only minor ad-
justments. Nonetheless, during the actual interviews,
several participants expressed confusion about the
instrument. To address this, we provided additional
explanations to improve its clarity and ensure a better
understanding.
Internal Validity. This refers to the credibility of the
results, as our study adopts a qualitative approach.
The challenges and benefits of evidence-based (EB)
practices identified may not fully reflect reality.
One notable threat to this construct is the limited
size of our interview sample, which may impact
the generalizability of our findings. To mitigate this
limitation, we specifically selected professionals with
extensive experience in the field. All interviews were
recorded and subsequently transcribed, enabling
multiple reviews of the data to ensure the rigor and
reliability of our analysis.
Reliability. This pertains to the replicability of the
results. To enhance transparency, we ensured that our
data analysis process was clearly documented. We
have included an attachment containing the interview
guide used, along with the evidence that underpins
our findings, to facilitate reproducibility and support
validation of our results.
6 CONCLUSION
This paper presents the results of a case study relat-
ing to the integration between DCU and ASD during
development of appointment subsystem of HIS. We
contribute to the improvement of requirements engi-
neering by providing:
1. Practical insights into user-centered agile devel-
opment.
2. Empirical research regarding the challenges of in-
tegrating UCD and kanban as ASD (see C1-C7,
3.3) in a real-world context.
3. A proof that our approach covers the integration
of UCD and ASD as a kanban context.
The process model used in this paper, followed by
the guidelines proposed by Sch
¨
on, 2016 (Sch
¨
on et al.,
2016), where the ideation/UX requirements gathering
tasks were organized in a design kanban board, sep-
arate from the development board, where objective is
to organize the flow of activities and increase trans-
parency relation to user research, design and UX, as
well as usability inspection activities under produced
artifacts to improve requirements elicitation. Re-
quirements were continuously evaluated and flowed
through the development process in a structured man-
ner and with fewer usability problems.
We can conclude that the integration of UCD ac-
tivities into Kanban through multiple boards leads to a
product with a good UX and makes the development
process more user-centered. Users of the developed
electronic appointment scheduling system are satis-
fied and their needs have been met. There was good
freedom on the part of project members after adopt-
ing the development process, as well as greater and
more effective cross-functional collaboration between
the design and development teams, which helped to
accelerate product development.
7 FUTURE DIRECTIONS
Although our work provides significant contri-
butions to creating value at ASD, we acknowl-
edge that these contributions are still in their early
stages. Therefore, we propose a series of future
directions that can build upon our findings: .
There is a research opportunity to understand how
the adoption of intelligent artificial resources can
contribute to improving usability and the integra-
tion between ASD and UX.
Expand this research to assess the contribution
of Intelligence artificial intelligence and Machine
Learning on the integration between ASD and
UX.
Future research could explore the impact of re-
mote work on the integration between ASD and
UX in the development of healthcare software,
particularly in the context of changes brought
about by the COVID-19 pandemic.
A Framework for Agile and UX Integration in Healthcare Software Development: A Kanban Approach
531
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APPENDIX
Multimedia Appendix A
Metadata of interview questions.
[PDF File , 65 KB-Multimedia Appendix A]
https://drive.google.com/file/d/1MHDY78blSpfn tK-
bcC8uEKWiG3ShgwnmL
Multimedia Appendix B
Metadata of inspection checklist.
[PDF File , 367 KB-Multimedia Appendix B]
https://drive.google.com/file/d/1GtRixMGq29n27g
PlCp8JxuHlhjtBN1zF
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